GEM

Northern Coalfields Limited ISO Certification Service Tender India ISO 9001/14001/45001 2025

Posted

28 Oct 2025, 01:29 pm

Deadline

10 Nov 2025, 02:00 pm

Value

₹1,65,200

Progress

Issue28 Oct 2025, 01:29 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • ISO certification service for ISO 9001, ISO 14001, ISO 45001 across mining sector
  • • Surveillance audit and recertification activities included
  • • Contract quantity/duration may increase up to 25% at contract issue
  • • Past project experience accepted via contract/invoice with self-certification or client execution certificate
  • • No explicit EMD amount provided; bidders should prepare per standard procurement guidelines
  • • Attested OEM authorizations or certifications may be required in attachments
  • • Deliverables require coordination with internal stakeholders and adherence to government procurement norms
  • • Three ISO standards must be addressed within a unified engagement framework

Categories 6

PRESSURE VESSEL QUALITY MANAGEMENT FIRE BREATHING APPARATUS SAFETY MANAGEMENT DIAMONDS CONSULTING

Tender Overview

Northern Coalfields Limited, a Coal India subsidiary, seeks an ISO Certification Service provider for ISO 9001 Quality Management System, ISO 14001 Environmental Management System, and ISO 45001 Occupational Health & Safety Management System. The scope includes consulting, surveillance audits, and recertification activities. The estimated tender value is ₹165,200. Bidders should anticipate a flexible contract volume and duration up to 25% increase at issue, with post-issue adjustments allowed within that cap. Past experience evidence is accepted via multiple formats, ensuring vendor capability alignment with the engagement. Unique terms emphasize practical experience with similar government or large-scale industrial clients, and readiness to deliver on multi-standard ISO programs in a mining sector environment.

Technical Specifications & Requirements

  • Standards: ISO 9001, ISO 14001, ISO 45001 for management systems implementation and maintenance
  • Scope of work: ISO consultation, implementation assistance, periodic surveillance audits, and recertification activities across three standards
  • Evidence of capability: Past project experience acceptable via contract copies, client execution certificates, or third-party release notes
  • Value indication: Estimated tender value of ₹165,200; no explicit EMD amount disclosed
  • Approval framework: Coordination with the organization’s internal stakeholders; ability to operate within government procurement expectations for audit readiness and compliance
  • Delivery expectations: Not explicitly stated; bidders should define realistic timelines within contract terms
  • Standards compliance: Emphasis on ISO program alignment with industry best practices and regulatory requirements

Terms, Conditions & Eligibility

  • EMD/ security: Amount not specified in the tender data provided
  • Experience eligibility: Demonstrated past experience supporting ISO 9001/14001/45001 implementations or recertification projects; documents accepted include contract copies with invoices or client execution certificates
  • Scope flexibility: Option Clause allows up to 25% increase in contract quantity or duration at contract issuance and follow-up; bidders must accept revised terms
  • Documentation: Submission should include evidence of past projects, client references, and relevant ISO-related certifications; ensure alignment with buyer-added terms
  • Payment terms: Not specified in the data; bidders should plan for standard government procurement payment processes as applicable
  • SOW/SLA attachments: Additional scope, service levels, or SLA details are provided in attached documents referenced by the buyer
  • Compliance readiness: Ability to coordinate with multiple ISO standards simultaneously in a mining industry context

Key Specifications

  • ISO 9001: Quality Management System implementation and surveillance

  • ISO 14001: Environmental Management System implementation and surveillance

  • ISO 45001: Occupational Health & Safety Management System implementation and surveillance

  • Integrated approach for three ISO standards within one engagement

  • Evidence of past performance via contracts or execution certificates accepted

Terms & Conditions

  • 25% contract quantity/duration flexibility at contract issue

  • Past Experience proof accepted via multiple document formats

  • EMD amount not specified; prepare per standard norms

Important Clauses

Payment Terms

No explicit payment terms disclosed; bidders should rely on standard government procurement payment practices or as per attached SLA

Delivery Schedule

Timeline to be defined in SOW; bidders must propose realistic milestones for ISO implementation, surveillance audits, and recertification activities

Penalties/Liquidated Damages

Penalties to be detailed in contract/SLA attachments; ensure compliance with performance standards and audit readiness

Bidder Eligibility

  • Demonstrated experience in ISO 9001/14001/45001 projects, preferably for government or large industrial clients

  • Ability to manage concurrent multi-ISO engagements within a mining sector context

  • Financial stability and the capacity to handle the estimated value of ₹165,200

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for prior ISO certification projects

4

Financial statements or proof of financial stability

5

EMD/Security deposit documents (as applicable per policy)

6

Technical bid documents demonstrating approach for ISO 9001/14001/45001

7

OEM authorizations or vendor certifications (if any)

8

Past project contracts and client execution certificates or third-party release notes

Frequently Asked Questions

How to bid for ISO certification service tender in India mining sector

Bidders must prepare documents proving past ISO projects (contracts, invoices, or client certificates), obtain GST and PAN, and provide financial statements. The tender covers ISO 9001/14001/45001 consulting, surveillance audits, and recertification; ensure alignment with government procurement terms and submit all attachments in the specified format.

What documents are required for ISO certification tender submission in mining

Submit GST registration, PAN card, experience certificates for ISO projects, financial statements, EMD documents if applicable, technical bid detailing approach for three ISO standards, and OEM authorizations or certifications. Past project contracts or execution certificates may substitute for direct experience proof.

What are the key ISO standards included in this procurement in India

The procurement targets ISO 9001, ISO 14001, and ISO 45001 for integrated management system certification services, including initial consulting, ongoing surveillance audits, and recertification activities within the mining sector framework.

When is the bid submission window for the ISO certifications tender

The tender data provided does not specify submission deadlines; bidders should monitor the procurement portal and respond promptly upon release of the complete bid schedule and document attachments, ensuring timely submission of all required documents.

What are the eligibility criteria for submitting an ISO project bid in mining

Eligibility requires proven experience on ISO 9001/14001/45001 implementations, ability to coordinate multiple standards simultaneously, and financial stability. Past projects—documented via contracts, client execution certificates, invoices, or third-party notes—should substantiate capabilities.

What are the payment terms for the ISO certification service engagement

Specific payment terms are not disclosed in the data; bidders should expect standard government procurement arrangements. Propose milestone-based payments tied to surveillance audit delivery and recertification milestones, with clear acceptance criteria in the SOW.

What is the scope of the contract for ISO services in this tender

Scope includes consulting for ISO 9001/14001/45001, conducting surveillance audits, and managing recertification activities. The bidder must deliver an integrated approach across all three standards, coordinating with internal stakeholders and meeting audit readiness requirements.

What evidence qualifies as past project experience for this ISO bid

Eligible proofs include contract copies with invoices and bidder self-certification, client execution certificates stating contract value, or third-party inspection release notes. At least one valid form per project is acceptable to demonstrate capability.

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