Open Miscellaneous NPROCURE

Tender for Advertisement Rights on Kiosks and Electric Poles in Rajkot Smart City Area

Bid Publish Date

16-Dec-2025, 12:01 am

Bid End Date

31-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue16-Dec-2025, 12:01 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹3,000

Contract Form

Works

Completion Period

5  Years

Currency Type

Single

Categories 2

SERVICES ADVERTISEMENT

This government tender offers a unique opportunity for advertising firms and media companies to secure advertisement rights on kiosks and electric poles in the Rajkot Smart City area. Managed by the Rajkot Municipal Corporation, the project aims to enhance urban aesthetics and promote local businesses through strategic outdoor advertising placements. The tender involves installing and maintaining advertisement infrastructure across key locations, with a project duration of 5 years. Bidders must meet specific eligibility criteria, including experience and legal compliance, and submit detailed technical and financial proposals. The project offers significant visibility in a prominent urban setting, making it an attractive opportunity for companies specializing in outdoor advertising solutions. The tender process includes transparent evaluation stages, with deadlines clearly outlined, and support available for participants. This initiative aligns with Rajkot’s vision of smart urban development and sustainable city branding.

Scope Of Work

The selected bidder will be responsible for:

  • Installing and maintaining advertisement kiosks and electric pole banners at designated locations.
  • Ensuring all advertisements comply with local regulations and standards.
  • Regularly updating and managing advertisement content.
  • Providing quality assurance and safety measures during installation and operation.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Contract signing and project commencement.
  4. Installation of advertisement infrastructure.
  5. Ongoing maintenance and content updates.
Location Number of Kiosks Electric Pole Banners
Rajkot City Area 50 100
Suburban Areas 20 40

Key deliverables include signage installation, content management, and periodic maintenance. The bidder must ensure minimal disruption during setup and adhere to safety standards.

Technical Specifications

The infrastructure must meet the following technical parameters:

Specification Requirement
Material Weather-resistant, durable materials suitable for outdoor use
Size Kiosks: 4x4 ft, Banners: 3x6 ft
Power Supply Adequate electrical connections with safety measures
Content Management Digital or static content with easy update options
Installation Secure mounting on electric poles and designated kiosks

The process involves:

  • Designing the advertisement structures as per specifications.
  • Procuring quality materials.
  • Installing infrastructure at approved locations.
  • Conducting safety and quality inspections.

Financial Requirements

The estimated project budget ranges between INR 20,00,000 to INR 30,00,000, inclusive of installation, maintenance, and content updates over 5 years. The financial proposal must include:

Cost Component Estimated Cost
Infrastructure setup INR 10,00,000
Maintenance & updates INR 5,00,000 per year
Content management INR 2,00,000
Miscellaneous INR 3,00,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% post-installation completion.
  • Remaining 30% based on periodic performance and content updates.

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Eligibility Criteria

✓ Must have valid registration and incorporation certificates.
✓ Proven experience in outdoor advertising or related fields.
✓ Submission of all required documents as specified:

Document Description
Tender copy with amendments Signed on every page
Forwarding letter As per Annexure 1
Tender fee & EMD Demand Draft or online payment proof
Bidders Information As per Annexure 2
Authority Letter Rs. 300/- stamp paper
Power of Attorney As per Annexure 3
Registration/Incorporation Attested copies
Profession Tax Receipt For 2025-26
Tender Document Copy of the issued tender
Chartered Accountant Certificate For financial credibility
Experience Certificates Relevant past project details
Affidavits On Rs. 300/- and Rs. 100/- stamp papers
Litigation Declaration Confirming no ongoing legal issues
PAN Card Valid PAN proof
Other documents As applicable

✓ Financial stability and ability to execute the project within stipulated timelines are essential.

Bidding Process

Process Timeline

1. Technical Bid

06-01-2026 11:00

2. Price Bid

07-01-2026 11:00

Required Forms

Technical

Tender Fee and EMD Details

User Defined Template-Standard

Required

Price

Price bid - Kiosk

User Defined Template-Secured

Required

Required Documents

Stage - Technical Bid

1

Copy of this tender including any amendments / clarification issued signed on every page.

Required
2

Forwarding letter (As per Annexure 1)

Required
3

D.D. of Tender fee & EMD

Required
4

Bidders Information (As per Annexure 2)

Required
5

Authority Letter (Rs. 300/- stamp paper)

Required
6

Power of Attorney (As per Annexure 3)

Required
7

Attested copy of Registration/Incorporation Certificate

Required
8

Attested copy of Current Year Profession Tax Receipt of firm for year 2025-26

Required
9

Copy of the Tender Document

Required
10

Certificate of C.A.

Required
11

Experience Certificate

Required
12

Affidavit on Rs. 300/- Stamp paper

Required
13

Site visit declaration on Rs. 100 stamp paper

Required
14

Litigation History Declaration

Required
15

Pan card

Required
16

Other documents

Stage - Price Bid

1

Price Bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary focus of this tender?

This tender seeks bids from qualified companies to secure advertisement rights on kiosks and electric poles within the Rajkot Smart City area. The project aims to enhance urban aesthetics and promote local businesses through strategic outdoor advertising placements, covering multiple locations across Rajkot.

What are the key eligibility requirements for bidders?

Bidders must submit all mandatory documents, including registration certificates, experience certificates, experience certificates, and legal documents. They should demonstrate prior experience in outdoor advertising, financial stability, and compliance with technical specifications. Detailed criteria are provided in the tender document.

How can I participate in the bidding process?

Interested bidders must download the tender documents, submit their technical and financial bids electronically via the official portal before the deadline. The process involves technical evaluation on 06-01-2026 and financial evaluation on 07-01-2026. Ensure all documents are complete and adhere to the specified formats.

What is the estimated budget for this project?

The total estimated budget ranges from INR 20,00,000 to INR 30,00,000. This includes infrastructure setup, maintenance, content management, and miscellaneous expenses over a 5-year contract period. Payment terms are structured in installments based on project milestones.

Who can I contact for support or clarifications?

For support, contact the Rajkot Municipal Corporation at 7016746191 or email [email protected]. Support is also available through the (n)Code Solutions team at their Ahmedabad office, with dedicated support lines and email for technical assistance.