Open State Governments & UT NPROCURE

Ahmedabad Heritage Documentation Tender: Architectural & Heritage Conservation

Bid Publish Date

23-Dec-2025, 1:00 pm

Bid End Date

12-Jan-2026, 6:00 pm

Location

AHMADABAD , GUJARAT

Progress

Issue23-Dec-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹5,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

MISCELLANEOUS

The Ahmedabad Municipal Corporation invites qualified architectural firms and heritage institutes to participate in a prestigious heritage documentation project within the UNESCO World Heritage Site of Ahmedabad. This heritage conservation tender focuses on detailed recording, assessment, and preservation of historic structures, ensuring compliance with UNESCO standards and government heritage policies. The project offers an excellent opportunity for professionals specializing in heritage architecture, conservation, and documentation to contribute to the preservation of Ahmedabad's rich cultural history. Bidders must demonstrate technical expertise, heritage knowledge, and experience in similar projects. The tender process is open, with clear eligibility criteria, technical specifications, and evaluation methods. The estimated project value ranges from INR 10 lakh to INR 50 lakh, depending on scope. Key deadlines include the submission deadline on 12-01-2026, with bid opening scheduled for 13-01-2026. This project underscores the importance of heritage preservation and sustainable conservation practices in urban settings.

Scope Of Work

The scope of work includes:

  • Detailed documentation of heritage structures as per UNESCO standards.
  • Photographic and architectural recording of listed sites.
  • Assessment of existing conditions and structural integrity.
  • Preparation of detailed reports including historical context, architectural features, and conservation recommendations.
  • Compliance with heritage preservation guidelines issued by government authorities.

The process involves:

  1. Initial site survey and assessment.
  2. Collection of photographic and architectural data.
  3. Analysis of structural and material conditions.
  4. Compilation of documentation reports.
  5. Submission of final heritage documentation report for approval.
Deliverables Specifications
Heritage Site Reports Comprehensive, detailed, and compliant with UNESCO standards
Photographic Records High-resolution images of structures from multiple angles
Architectural Drawings As-built drawings, sketches, and diagrams
Conservation Recommendations Action plan for preservation

Bidder must ensure timely completion as per project timelines and adhere to heritage conservation policies. The project duration will be specified in the detailed tender document.

Technical Specifications

The technical specifications include:

Parameter Requirement
Documentation Standards Must adhere to UNESCO heritage documentation protocols
Photographic Quality Minimum resolution of 20 MP
Structural Analysis Use of non-destructive testing methods
Data Formats Reports in PDF, CAD, and JPEG formats
Software Tools AutoCAD, Revit, GIS, and heritage management software

Bidders will follow a sequential process:

  • Conduct site survey
  • Collect data and images
  • Analyze structural conditions
  • Prepare documentation reports
  • Submit final deliverables for approval

Financial Requirements

The estimated project budget ranges from INR 10,00,000 to INR 50,00,000, depending on the scope of work. The breakdown includes:

Cost Component Estimated Cost
Site Survey & Data Collection INR 3,00,000
Photographic & Architectural Documentation INR 4,00,000
Report Preparation & Analysis INR 2,00,000
Miscellaneous & Contingencies INR 1,00,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after submission of mid-term reports.
  • 30% after final approval of documentation.
    All payments are subject to submission of invoices and compliance with contractual milestones.

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Eligibility Criteria

  • ✓ Must have proven experience in heritage documentation and conservation.
  • ✓ Must possess relevant licenses and certifications.
  • ✓ Must submit all required documents, including tender fee receipt and supporting credentials.
  • ✓ Must demonstrate financial stability with annual turnover of at least INR 10 lakh.
  • ✓ Must have completed at least one similar heritage documentation project in the last 3 years.
Qualification Criteria Minimum Requirement
Experience in Heritage Projects 1 completed project in heritage documentation
Financial Turnover INR 10 lakh annually
Certification Valid heritage conservation or architectural license
Technical Capability Adequate team with heritage specialists

Note: Bidders must submit all documents as per the tender guidelines to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

13-01-2026 17:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Commercial

Consulting fees Quotation Sheet

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach scan copy of Tender fee

Required
2

Other Supporting Documents as per tender documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this heritage documentation tender?

This tender aims to engage qualified Architectural Firms and Heritage Institutes to document and assess listed heritage structures within Ahmedabad's UNESCO World Heritage Site. The goal is to preserve cultural heritage, create detailed records, and support conservation efforts in accordance with UNESCO standards.

Who can participate in this heritage documentation project?

Eligible bidders include heritage conservation firms, architectural institutes, and heritage specialists with proven experience in heritage documentation, structural assessment, and conservation projects. They must meet the eligibility criteria outlined in the tender, including relevant licenses and prior project experience.

What are the key technical requirements for this project?

Bidders must adhere to UNESCO heritage documentation protocols, use high-resolution imaging, and employ non-destructive testing methods for structural analysis. Deliverables should include detailed reports, high-quality photographs, and architectural drawings in specified formats such as PDF, CAD, and JPEG.

What is the tender submission process and deadline?

The tender can be downloaded from the official portal starting 23-12-2025. The submission deadline is 12-01-2026 at 18:00. Bidders must submit their technical and financial bids electronically before the deadline. Late submissions will be rejected, and bids will be opened publicly on 13-01-2026 at 17:00.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and heritage conservation approach (20%). A minimum technical score of 70% is required for qualification. The highest scoring compliant bid will be awarded the contract, emphasizing quality, experience, and cost-effectiveness.

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