Open Power and Energy NPROCURE

Electrical Works Tender for Transformer Replacement - Uttar Gujarat Vij Company

Bid Publish Date

19-Nov-2025, 1:00 pm

Bid End Date

03-Dec-2025, 4:00 pm

Value

₹15,00,000

Location

SABAR KANTHA , GUJARAT

Progress

Issue19-Nov-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 9

RF PASSIVE COMPONENTS ELECTRICAL ELECTROMECHANICAL MACHINERY POWER SUBSTATION POWER PROJECT WATER LEVEL RECORDER TRANSFORMERS SWITCH GEAR

Uttar Gujarat Vij Company Limited (UGVCL) invites qualified electrical contractors to participate in a government tender for the annual rate contract for transformer replacement and augmentation in the Sathmaba SDN area. This project aims to enhance power distribution reliability, safety, and efficiency by replacing failed or outdated transformers. The tender offers an excellent opportunity for experienced power sector contractors to secure a long-term contract, with a project value estimated at INR 15,00,000. The process involves comprehensive technical and financial evaluation, with strict deadlines for bid submission and opening. Bidders must meet eligibility criteria including valid licenses, experience, and financial stability. Download the detailed tender documents through the provided links and ensure timely submission of all required documents to participate in this transparent and competitive bidding process. This initiative aligns with government efforts to strengthen electrical infrastructure and promote local industry participation in power sector development.

Scope Of Work

The scope of work involves the following key activities:

  • Replacement of failed or old transformers at designated locations within Sathmaba SDN.
  • Augmentation of existing transformers to meet increased load demands.
  • Electrical installation and commissioning of new transformers.
  • Maintenance and testing of electrical connections and equipment.

The process includes:

  1. Site assessment and preparation.
  2. Removal of existing transformers.
  3. Installation of new transformers as per technical specifications.
  4. Electrical wiring and connection.
  5. Testing and commissioning to ensure operational efficiency.
Specification Details
Transformer Capacity 100 kVA to 500 kVA
Voltage Level 11 kV / 0.433 kV
Power Supply 3-phase
Compliance IS 1180, IEC standards
  • Post-installation inspection and handover to UGVCL authorities.
  • Adherence to safety standards and environmental regulations.

Bidders must ensure all works are completed within the stipulated 12 months and in accordance with the detailed tender documents available for download.

Technical Specifications

The electrical transformers to be replaced should meet the following technical parameters:

Parameter Specification
Capacity 100 kVA to 500 kVA
Voltage 11 kV / 0.433 kV
Phase Three-phase
Standards IS 1180, IEC
Cooling Type Oil-immersed
Efficiency Minimum 98%

The installation process involves:

  • Site assessment and marking.
  • Safe removal of old transformers.
  • Proper mounting and electrical connections.
  • Testing for voltage, current, and insulation resistance.
  • Final commissioning and documentation.

All transformers must adhere to the specified standards and be certified for safety and efficiency before installation.

Financial Requirements

The estimated project cost is INR 15,00,000. The financial bid should be submitted as a percentage rate for the work, with the following cost breakdown:

Item Cost (INR)
Transformer procurement Included in unit rate
Installation charges To be quoted
Testing & commissioning Included
Miscellaneous expenses As applicable

Payment terms include:

  • 30% advance payment upon contract signing.
  • 40% after installation and initial testing.
  • 30% post successful commissioning.

Bidders must submit a valid EMD of INR 15,000 along with their bid, refundable upon successful completion or forfeited in case of non-compliance.
All financial proposals must be clear, competitive, and in accordance with the tender guidelines.

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Eligibility Criteria

✓ Must have valid registration with relevant government authorities, including GST, Labour License, and Electrical Contractor License.
✓ Proven experience in executing electrical transformer installation and maintenance projects in the power sector.
✓ Financial stability demonstrated through last three years' income tax returns, net worth statements, and solvency certificates.
✓ Must submit EMD (Earnest Money Deposit) of INR 15,000 along with tender documents.
✓ Should possess tools, tackles, and skilled supervisory staff with valid licenses.
✓ Experience in handling projects of similar scope and value, supported by experience certificates.

Qualification Criterion Minimum Requirement
Annual Turnover INR 10,00,000 for last 3 years
Experience At least 2 completed projects of similar nature
License Validity Electrical Contractor License valid at the time of submission
Financial Solvency Minimum net worth of INR 5,00,000

✓ Bidders must provide all required documents as specified in the tender notice, including technical, financial, and legal credentials.

Bidding Process

Process Timeline

1. Preliminary Stage

04-12-2025 11:00

2. Price Bid Stage

04-12-2025 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned Tender Copy With Stamped & Signed

Required
2

Tender Fee & EMD

Required
3

Solvency Certificate

Required
4

Separate EPF

Required
5

EPF Last Six Month Challan

Required
6

Vender Registration

Required
7

Last Three Year Income Tax

Required
8

Experience Certificate

Required
9

Group Insurance

Required
10

Notarized stamp Rs. 300 for Resposible of accidents

Required
11

Tools & Tackle

Required
12

Electrical Contractoer License

Required
13

Labour License

Required
14

GST Registration

Required
15

Details Of parteners/Directors/Company

Required
16

Contractor Store Address Proof

Required
17

Skilled Supervisor License

Required
18

Last Three Year Turnover

Required
19

Net Worth Last Financial Year

Required
20

Power of Attorney

Required
21

Other Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to engage experienced electrical contractors for the replacement and augmentation of transformers in the Sathmaba SDN area under UGVCL. The goal is to improve power distribution reliability, reduce outages, and upgrade existing infrastructure as part of government efforts to enhance power sector efficiency.

Who is eligible to participate in this tender?

Eligible bidders must have valid registration with relevant authorities, including GST, Labour License, and Electrical Contractor License. They should demonstrate experience in similar projects, possess financial stability, and submit all required documents such as experience certificates, tax returns, and solvency certificates. Details are outlined in the eligibility criteria section.

What are the key dates and deadlines for this tender?

The bid start date is 19-11-2025 at 13:00, with the bid submission deadline on 03-12-2025 at 16:00. The bid opening will occur on 04-12-2025 at 11:00. Bidders must ensure all documents are submitted before the closing date to avoid disqualification. Refer to the 'Important Dates' table for detailed schedule.

What technical standards must the transformers meet?

Transformers must comply with IS 1180 and IEC standards, with capacities ranging from 100 kVA to 500 kVA. They should be oil-immersed, three-phase, and have minimum 98% efficiency. Installation procedures include site assessment, safe removal of old units, proper mounting, electrical wiring, and thorough testing before commissioning.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (60%) and financial bid (40%). Technical scores consider experience, project quality, and compliance, while financial scores depend on cost competitiveness. Bidders must meet minimum qualifying marks to be considered for award, ensuring transparency and fairness.

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