Open State Governments & UT NPROCURE

Tender for Fire Safety System Installation at Civic Center & Ward Office Surat

Bid Publish Date

15-Dec-2025, 2:00 pm

Bid End Date

26-Dec-2025, 6:00 pm

Value

₹13,46,015

Location

SURAT , GUJARAT

Progress

Issue15-Dec-2025, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 1

SERVICES

This government tender issued by Surat Municipal Corporation invites qualified contractors to provide and install fire safety systems at the Civic Center and Ward Office located in South Zone B, Surat. The project aims to enhance urban safety and ensure compliance with fire safety regulations. The tender includes detailed specifications for fire alarm and suppression systems, with a completion period of 3 months. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and relevant documentation. The procurement follows an open tender process, encouraging participation from experienced fire safety service providers and civil contractors. The estimated project cost is approximately INR 13,46,014.92, with a bid validity of 120 days. Interested companies should review the detailed scope, technical specifications, and submission procedures to participate successfully in this significant municipal project.

Scope Of Work

The scope of work includes:

  • Provision and installation of fire safety systems at specified locations.
  • Installation of fire alarms, extinguishers, and suppression systems as per technical specifications.
  • Testing and commissioning of all installed systems to ensure operational readiness.
  • Compliance with all applicable safety standards and regulations.

The process involves:

  1. Site assessment and planning based on tender specifications.
  2. Procurement of fire safety equipment and materials.
  3. Installation of fire alarm panels, detectors, sprinklers, and extinguishers.
  4. System testing, calibration, and certification.
  5. Handover and documentation including operational manuals.
Equipment/Material Specifications
Fire Alarm System Must comply with BIS standards
Fire Extinguishers ABC type, 6 kg
Sprinkler System Suitable for civic building
  • Ensure all work is completed within the stipulated 3 months.

Note: All work must adhere to the safety protocols and quality standards outlined in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Fire Alarm System Must be compliant with BIS standards, suitable for civic buildings
Fire Extinguishers ABC type, 6 kg, certified
Sprinkler System Suitable for municipal infrastructure, compliant with IS standards
Power Supply Reliable backup power with UPS
Testing & Certification Conducted by authorized agencies

The installation process involves:

  1. Site survey and assessment.
  2. Procurement of approved equipment.
  3. Installation as per technical drawings.
  4. System testing and commissioning.
  5. Final certification and handover.

All systems must pass functional testing and meet safety regulations before project completion.

Financial Requirements

The total estimated cost for this project is INR 13,46,014.92. The financial breakdown includes:

| Item | Cost (

INR) |
|--------|--------------|
| Fire alarm systems | 5,00,000 |
| Fire extinguishers | 2,00,000 |
| Sprinkler systems | 4,00,000 |
| Installation & labor | 2,46,014.92 |

Bid Submission:

  • Bidders must submit a non-refundable tender fee of INR 1062.
  • An EMD amount as specified in the tender documents.
  • Payment should be made via online mode as per instructions.

Payment Terms:

  • 30% advance upon contract signing.
  • 40% after installation completion.
  • 30% after final testing and certification.

All financial transactions should comply with the guidelines specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for fire safety services.
  • ✓ Proven experience in installing fire safety systems in government or municipal projects.
  • ✓ Submit Scan Copy of Tender Fee, Scan Copy of EMD, and all relevant documents as per tender conditions.
  • ✓ Financial stability with minimum turnover of INR 20 lakh in the last financial year.
  • Minimum three years of relevant experience in fire safety installations.
Qualification Criteria Details
Minimum Experience 3 years
Financial Turnover INR 20 lakh
Certification Valid fire safety licenses
Documentation Tender fee, EMD, and other documents

Note: Bidders failing to meet these criteria will be disqualified from the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this fire safety tender in Surat?

This tender involves providing and installing fire alarm and suppression systems at the Civic Center and Ward Office in South Zone B, Surat. The scope includes procurement, installation, testing, and commissioning of fire safety equipment such as alarms, extinguishers, and sprinklers, adhering to BIS standards. The project duration is approximately 3 months, focusing on enhancing urban fire safety infrastructure.

Who is eligible to bid for this Surat Municipal Corporation fire safety project?

Eligible bidders must have valid fire safety licenses, proven experience in municipal or government projects, and meet financial criteria with a minimum turnover of INR 20 lakh. They must submit Scan copies of Tender Fee, EMD, and all required documents as specified. Experience in similar fire safety installations for public infrastructure is highly preferred.

What are the key technical specifications for the fire safety systems?

The systems must comply with BIS standards and include fire alarms, extinguishers, and sprinkler systems suitable for civic buildings. Key technical parameters include:

  • Fire alarm panels with IS compliance
  • ABC type extinguishers, 6 kg capacity
  • Sprinkler systems designed for municipal infrastructure
  • Reliable backup power supply
  • Certification from authorized agencies after testing.

All equipment must pass functional testing before handover.

What is the bidding process and timeline for this tender?

Bidders need to download tender documents, attend the pre-bid meeting, and submit bids online before the deadline of 26-12-2025. The bid opening will occur on 27-12-2025, followed by evaluation. The entire process emphasizes transparency, with the final contract expected to be awarded by 30-12-2025. Ensure all documents are correctly uploaded and submitted on time.

What are the payment terms and budget for this project?

The total estimated cost is INR 13,46,014.92. Payment terms include a 30% advance, 40% after installation, and 30% after final testing. Payments are to be made via online mode as per the instructions in the tender. The detailed cost breakdown covers fire alarm systems, extinguishers, sprinkler systems, and installation charges, ensuring transparency and adherence to budget constraints.