Open Power and Energy NPROCURE

GETCO Fire Fighting System Maintenance Tender | Rajkot Power Sector Contract

Bid Publish Date

04-Dec-2025, 6:00 pm

Bid End Date

26-Dec-2025, 4:00 pm

Value

₹5,59,674

Location

RAJKOT , GUJARAT

Progress

Issue04-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

TECHNICAL SERVICES OTHER SERVICE SERVICES WATER LEVEL RECORDER MICROCENTRIFUGES

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified contractors to bid for the Annual Maintenance Contract for Fire Fighting, Protection, and Detection Systems at Vajdi Training Centre, Rajkot. This government tender aims to ensure the safety and operational efficiency of critical fire safety infrastructure within GETCO's power transmission facilities. The contract duration is one year, with a total estimated cost of ₹5,59,674. Bidders must meet strict eligibility criteria, including experience, registration, and financial stability, and submit comprehensive documentation. The process is conducted electronically via the nProcure portal, emphasizing transparency and efficiency. Key activities include regular inspection, testing, repairs, and certification of fire safety systems, ensuring compliance with safety standards. The tender deadline is 26th December 2025, with detailed evaluation based on eligibility, technical competence, and cost. This opportunity is ideal for experienced fire safety service providers, electrical contractors, and safety system maintenance firms seeking government contracts in Gujarat's power sector.

Scope Of Work

The selected contractor will be responsible for the following:

  • Operation and Maintenance of Fire Fighting Systems installed at Vajdi Training Centre.
  • Regular Inspection and Testing of fire detection and protection equipment.
  • Prompt Repair and Replacement of faulty components.
  • Ensuring Compliance with safety standards and government regulations.
  • Documentation and Reporting of maintenance activities.

The process involves:

  1. Initial Inspection of existing systems.
  2. Preparation of Maintenance Schedule in coordination with GETCO.
  3. Execution of Maintenance Tasks as per approved schedule.
  4. Periodic Testing to verify system functionality.
  5. Final Reporting and submission of compliance certificates.
Key Deliverables Description
Maintenance Schedule To be prepared within 15 days of contract award
Inspection Reports Monthly and quarterly reports to GETCO
System Upgrades As required, based on system condition
Compliance Certificates After each inspection

The contractor must ensure minimal disruption to GETCO operations and adhere to safety protocols throughout the contract period.

Technical Specifications

The systems involved include fire detection, alarm, and suppression equipment with the following technical parameters:

Parameter Specification
Fire Detection System Addressable smoke and heat detectors
Fire Suppression System Automatic sprinkler and foam-based systems
Power Supply 230V AC with backup batteries
Control Panel Microprocessor-based, compliant with IS standards
Testing Procedures Weekly, monthly, and quarterly testing as per manufacturer guidelines

Sequential steps for technical compliance:

  1. System Inspection to verify existing setup.
  2. Component Testing for functionality.
  3. Calibration and adjustments.
  4. Documentation of test results.
  5. System Certification after maintenance.

All systems must meet BIS standards and manufacturer specifications to ensure safety and reliability.

Financial Requirements

The total estimated budget for this contract is ₹5,59,674. Payment will be made in installments based on milestones:

Payment Schedule Percentage of Total Cost Conditions
Initial Payment 30% Upon contract signing and system inspection
Mid-term Payment 40% After 6 months of satisfactory performance
Final Payment 30% Post completion, testing, and certification

Bidders must submit a detailed financial proposal along with their bid, including breakdowns for manpower, materials, and other expenses. All payments are subject to approval of submitted reports and compliance certificates.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid firm registration certificate with GETCO.
  • ✓ Proven experience in maintaining fire safety systems, minimum 3 years.
  • ✓ Valid Electrical Contractor’s License.
  • ✓ Active GST Registration and PAN Card.
  • ✓ Bank solvency certificate of at least 20% of the tender value.
  • ✓ Details of partners/directors and partnership deed if applicable.
  • ✓ Valid PF registration.
  • ✓ Tender fee payment slip with UTR Transaction number.
  • ✓ EMD payment slip with UTR Transaction number.
  • ✓ Signed tender document with stamp on all pages.
Financial Qualification Minimum required
Bank Solvency 20% of ₹5,59,674 (approx. ₹1,11,935)
Experience At least 3 years in fire safety system maintenance
Registration Valid registration certificates as specified

Bidders failing to meet these criteria will not be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

26-12-2025 16:30

2. Commercial Stage

26-12-2025 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of firm registration certificate of required class with GETCO

Required
2

Scan copy of experience (PO & 3 A)-1

Required
3

Scan copy of experience (PO & 3 A)-2

4

Scan copy of experience (PO & 3 A)-3

5

Scan copy of Electrical contractor’s license with latest validation

Required
6

Scan copy of annexure 1 to 8 after proper filled and duly signed on firm letter pad

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy Latest Bank solvency certificate of 20 percentage of the tender value.

Required
10

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

11

Scan Copy of power of attorney as the case may be.

12

Scan Copy of PF registration.

Required
13

Scan copy of Tender fee payment slip with UTR Transaction number

Required
14

Other documents

15

Scan copy of EMD payment slip with UTR Transaction number

Required
16

Scan copy of tender with stamp & signature on all pages

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 26th December 2025 at 4:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit: Firm registration certificate, experience certificates, Electrical contractor’s license, GST registration, PAN card, bank solvency certificate, partnership details, power of attorney (if applicable), PF registration, tender fee slip, EMD slip, and signed tender copies. Refer to the detailed eligibility criteria for a complete list.

How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility, technical competence, and financial proposal. The evaluation criteria are weighted with 30% for eligibility, 40% for technical skills, and 30% for cost competitiveness. Minimum thresholds must be met for qualification.

Can I attend training sessions to understand the tender process better?

Yes, free vendor training sessions are organized every Saturday at (n)code Solutions, Ahmedabad. These sessions help bidders understand online submission procedures and technical requirements.

What is the scope of work for this maintenance contract?

The contractor will perform operation, inspection, testing, repair, and documentation of fire safety systems at Vajdi Training Centre. The work includes ensuring compliance with safety standards, providing regular reports, and certifying system functionality throughout the contract period.