Open Power and Energy NPROCURE

GETCO Tender for Annual Supply of Original Toner/Cartridge for Canon Printers in Vadodara

Bid Publish Date

12-Dec-2025, 7:15 pm

Bid End Date

02-Jan-2026, 4:00 pm

Location

VADODARA , GUJARAT

Progress

Issue12-Dec-2025, 7:15 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Buy

Completion Period

12  Months

Currency Type

Single

Categories 2

OFFICE EQUIPMENTS ELECTRONIC COMPONENTS

Gujarat Energy Transmission Corporation Limited (GETCO) is inviting bids for an Annual Rate Contract (ARC) to supply Original Toner and Cartridges for Canon printers at its Vadodara office. This procurement ensures the availability of genuine OEM printer consumables, critical for maintaining operational efficiency in the power transmission sector. The tender is open to experienced suppliers with proven credentials, offering a 12-month contract with competitive pricing and strict quality standards. The process involves multiple evaluation stages, including technical and financial assessments, to ensure transparency and compliance. Bidders must meet eligibility criteria, including certifications, past performance, and financial stability. The tender documents, including terms, conditions, and technical specifications, are available for download. The deadline for submission is 2nd January 2026, and interested vendors are encouraged to participate for this significant procurement opportunity in Gujarat's power infrastructure sector.

Scope Of Work

• Supply of Original Toner/Cartridge for Canon printers at GETCO Corporate Office, Vadodara.
• The contract covers all models of Canon printers used within GETCO premises.
• Deliveries must be made within specified timelines to the designated GETCO location.
• Quality assurance: Only genuine, OEM-certified toner cartridges are acceptable.
• Quantity: As per the annual requirement, with provisions for periodic replenishments.
• Packaging: Properly sealed and labeled as per manufacturer standards.
• Documentation: Include delivery challans, invoices, and compliance certificates.

The process involves:

  1. Submission of bids with technical and financial proposals.
  2. Evaluation of technical compliance and experience.
  3. Price negotiations and final award.
  4. Contract signing and commencement of supply.
Specification Details
Product Type Original OEM Toner/Cartridge
Compatibility Canon Printer Models (list available in tender document)
Delivery Location Sardar Patel Vidyut Bhavan, Vadodara
Contract Duration 12 months
Payment Terms As per contract agreement

Bidders must ensure adherence to all technical specifications and submit required documents as listed in the tender guidelines.

Technical Specifications

Parameter Specification
Product Type OEM Original Toner/Cartridge
Compatibility Canon Printer Models (refer tender document)
Quality Standards ISO 9001, ISO 14001, BEE (if applicable)
Packaging Sealed, tamper-proof, with proper labeling
Delivery Time Within 7 days of order confirmation
Quantity As per monthly/quarterly requirement

Sequential process for technical compliance:

  1. Submit technical documents.
  2. Technical evaluation by GETCO.
  3. Approval and order placement.
  4. Delivery as per schedule.

All technical specifications must conform to OEM standards and be supported by certificates and test reports where applicable.

Financial Requirements

The estimated budget for this contract ranges from INR 10,00,000 to INR 15,00,000 for the entire contract period, based on the projected consumption. The financial proposal must include detailed cost breakdowns, including unit prices, taxes, and delivery charges.

Cost Component Details
Unit Price As per OEM rates
Taxes GST applicable as per law
Delivery Charges Included/excluded as specified
Payment Schedule 30 days post delivery & acceptance

Bidders should submit financial bids in the prescribed format, ensuring clarity and compliance with tender guidelines. The total bid value should not exceed the estimated range unless justified and approved.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN card.
  • ✓ Proven experience in supplying office automation components.
  • ✓ Financial stability with audited financial statements for the last three years.
  • ✓ Submission of EMD and tender fee as specified.
  • ✓ Compliance with ISO/BIS/BEE certifications if applicable.
  • ✓ Must have supplied similar items to government or reputed private organizations in the last 5 years.
  • ✓ Complete documentation including notarized declaration, performance reports, and past executed orders.
Qualification Criteria Minimum Requirement
Turnover Minimum INR 50 lakhs annually
Experience At least 3 similar projects in the last 5 years
Certifications Valid ISO/BIS/BEE certificates (if applicable)
Financial Documents Audited balance sheets and ITRs for last 3 years
Technical Capability Demonstrated ability to supply OEM toner cartridges

Bidders must meet all criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

02-01-2026 16:30

2. Technical Stage

02-01-2026 17:30

3. Commercial Stage (Price Bid)

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Annexure-1 P

User Defined Template-Standard

Required

Annexure-2 Form

User Defined Template-Standard

Required

Annexure 3 (Firms Detail)

User Defined Template-Standard

Required

Annexure-4 Form

User Defined Template-Standard

Required

Annexure 5

User Defined Template-Standard

Required

Annexure 6 Form

User Defined Template-Standard

Required

ANNEXURE-7 FORM

User Defined Template-Standard

Required

ANNEXURE-8 FORM

User Defined Template-Standard

Required

Annexure-9 Form

User Defined Template-Standard

Required

Annexure-10 Form

User Defined Template-Standard

Required

Annexure 11 Form

User Defined Template-Standard

Required

ANNEXURE- 12 FORM

User Defined Template-Standard

Required

ANNEXURE-13 Revised FORM

User Defined Template-Standard

Required

Annexure 14 Form

User Defined Template-Standard

Required

ANNEXURE-15 FORM

User Defined Template-Standard

Required

ANNEXURE-16

User Defined Template-Standard

Required

GETCO TECHNICAL SPECIFICATIONS FORM

User Defined Template-Standard

Required

GETCO TERMS Form

User Defined Template-Standard

Required

GETCO CONFIRMATION Form

User Defined Template-Standard

Required

Certificate A Form

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Tender Fee and EMD paid by RTGS/NEFT/Online Detail

Required
2

Copy of Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative.(as per attached format)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Stage - Technical Stage

1

Tender Schedule-A with all corrigendum

Required
2

Integrity Pact signed by firm

Required
3

Certificate –A signed by firm

Required
4

Important Instructions signed by firm

Required
5

Commercial Terms and conditions duly seal and signed

Required
6

GETCO Technical specifications duly seal and signed

Required
7

Past Executed order copy with GUVNL & its subsidiaries company/Other SEBs (last 5 years) (Must be listed in online Annexure -6)

Required
8

Performance reports with PO copy (Performance report must be listed in Annexure -7)

Required
9

Cancelled Cheque for A/c details

Required
10

GST Registration

Required
11

PAN CARD

Required
12

Last three financial years Balance sheet with audited result

Required
13

Last Three Financial year ITR filled

Required
14

Last Three year turn over/ CA Certificate

Required
15

List of Partners/Directors with MoA

Required
16

Partnership deed / Memorandum of Pvt. or Public limited company’s issued by ROC

Required
17

Notarized Copy of BIS License (if applicable)

18

BEE Certificate (if applicable)

19

ISO Certificate

Required
20

Power of Attorney/Board Resolution

Required
21

ANNEXURE-A

22

Spare 3

23

Spare 4

24

Spare 5

25

Spare 6

26

Spare 7

27

Spare 8

28

Spare 9

29

Spare 10

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 2nd January 2026 at 16:00. Bidders must upload all required documents before this time to be eligible for evaluation.

What documents are required to qualify for the tender?

Eligible bidders must submit tender fee, EMD, notarized declaration, past performance reports, financial statements, certifications, and technical documents as specified in the tender guidelines. A detailed list is available in the tender document.

Who is the contact person for queries related to this tender?

All queries should be directed to Additional Chief Engineer(Procurement & Contracts) at [email protected]. It is advisable to contact well before the deadline for clarifications.

What is the scope of supply for this tender?

The scope includes supply of OEM Original Toner/Cartridge compatible with Canon printers at GETCO's Vadodara office. Deliveries must meet quality standards and be completed within specified timelines, with proper documentation.

What are the evaluation criteria for the bids?

Bids will be evaluated based on technical compliance (40%), experience (20%), cost competitiveness (30%), and certifications (10%). A minimum of 30% in technical evaluation is required for qualification.