Open State Governments & UT NPROCURE

Government Tender for Annual Contract of Printer and Computer Consumables in Surat

Bid Publish Date

20-Nov-2025, 1:30 pm

Bid End Date

02-Dec-2025, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue20-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

OFFICE EQUIPMENTS COMPUTERS

This government tender offers an excellent opportunity for suppliers to participate in annual procurement of consumables for printers and computers in Surat. Managed by the Surat Municipal Corporation, this open tender emphasizes transparency, quality, and timely delivery. Bidders must meet strict eligibility criteria, including experience, certifications, and financial stability. The procurement process involves electronic submission via the NPROCURE portal, with detailed specifications outlined in the tender documents. The project scope covers the supply of ink cartridges, toners, and related accessories, ensuring smooth municipal operations. With an estimated contract value ranging from INR 10,00,000 to INR 50,00,000, this tender provides a significant opportunity for vendors in the IT supplies and office equipment sectors to secure government contracts. Bidders are encouraged to review all terms, attend vendor training sessions, and ensure compliance to maximize their chances of success.

Scope Of Work

The scope of this tender encompasses the supply of various types of consumables for printers and computers to Surat Municipal Corporation. Key deliverables include:

  • Supply of ink cartridges, toner powders, and other printer consumables
  • Timely delivery to designated municipal offices in Surat
  • Ensure quality standards as per specifications in the tender document

The process involves:

  1. Registration and document submission via the NPROCURE portal
  2. Technical evaluation based on eligibility and compliance
  3. Financial bid submission after technical clearance
  4. Bid opening and evaluation by the designated authority
  5. Contract award to the successful bidder
Specification Details
Item Category Consumables
Delivery Location Surat Municipal Corporation Offices
Delivery Timeline As per the completion period specified in the tender
Payment Terms As per contract agreement

Bidders must ensure that all supplies meet the quality standards specified and are compliant with applicable regulations. The contract duration and specific quantities will be detailed in the tender documents.

Technical Specifications

Parameter Specification
Item Types Ink cartridges, Toners, Printer Accessories
Quality Standards ISO certified or equivalent
Packaging Properly sealed, tamper-proof
Delivery Schedule As per project timeline
Technical Procedure 1. Bidder submits sample products for approval 2. Products tested for compliance 3. Approved products included in supply

Bidders should ensure their products conform to the technical standards outlined and provide necessary documentation for quality assurance. The supply process involves initial approval, followed by regular deliveries as per schedule, and compliance checks during inspections.

Financial Requirements

The estimated contract value ranges from INR 10,00,000 to INR 50,00,000 based on the scope and quantities. The bid submission must include a detailed price schedule, with rates for each item category. Payment will be made as per the terms specified in the contract, typically after successful delivery and acceptance of supplies.

Cost Breakdown Amount (INR)
Minimum Estimated Value 10,00,000
Maximum Estimated Value 50,00,000
Payment Terms 30 days after delivery & acceptance

Bidders must ensure their financial proposals are competitive and compliant with tender guidelines. The bid validity period is 180 days from the date of bid opening.

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Eligibility Criteria

✓ Must have valid registration with local and central government authorities.
✓ Proven experience in supplying printer and computer consumables for at least 3 years.
✓ Must possess solvency certificate of minimum INR 5,00,000.
✓ Must submit EMD as specified in the tender.
✓ Must provide scanned copies of:

  • Tender fee payment receipt
  • EMD payment proof
  • Company registration certificate
  • GST registration certificate
  • PAN card
  • Work order/contract certificates indicating operational history
  • Authorization letter if applicable
Qualification Criteria Minimum Requirement
Years of Experience 3 years
Solvency Certificate INR 5,00,000
Valid GST Registration Yes
Valid Company Registration Yes
Bid Submission Complete with all mandatory documents

Note: Bidders must meet all mandatory criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

SMC ISD Consumables for Printers/ Computers PB

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Tender (Bid) Fee

Required
2

Scan Copy of EMD

Required
3

Scanned copy of Solvency certificate

Required
4

duly signed, stamped and notarized colour Scanned copy of Work order / Completion certificate / Contract clearly indicating years in operation as well as quantity (in support of Basic Eligibility Criteria No. 4.1 (c))

Required
5

Scan copy of Bid Format given in Section – 5, Part – A (signed & stamped page no. 18, 19 and 20)

Required
6

Scan copy of Item details given in Section – 5, Part – B (signed & stamped page no. 21 to 27)

Required
7

Scan copy of Information of Authorized Signatory / Contact Person as given in Section – 5, Part – C (signed & stamped page no. 28)

Required
8

Forwarding letter cum Declaration (To be submitted on non-judicial stamp paper of Rs. 300 and duly notarized in Hard Copy, page no. 29 and 30)

Required
9

duly signed, stamped and notarized colour Scanned copy of PAN card

Required
10

duly signed, stamped and notarized colour Scan copy of company registration with local body and state government/central government (should be valid as on bid start date)

Required
11

duly signed, stamped and notarized colour Scanned copy of GST Registration Certificate

Required
12

duly signed, stamped and notarized colour Scanned copy of duly signed addendum & Corrigendum, if any (Optional).

13

duly signed, stamped and notarized colour Scanned copy of any other document not mentioned above but mentioned in the tender documents or additional document attached by tenderer (Optional).

14

duly signed, stamped and notarized colour scanned copy Authorization Letter as per Clause-3.25 (mandatory in case tender signatory is other than Owner/Partner/MD/ Director/Company Secretary)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to establish an Annual Rate Contract for the supply of printer and computer consumables to Surat Municipal Corporation, ensuring a reliable and cost-effective procurement process for essential office supplies.

Who can participate in this tender?

Eligible vendors with proven experience, valid company registration, GST registration, and solvency certificates can participate. Bidders must also meet all eligibility criteria outlined in the tender document.

How do I submit my bid?

Bids must be submitted electronically through the NPROCURE portal within the specified deadline. Ensure all mandatory documents, including bid fee, EMD, and certifications, are uploaded correctly. Physical submissions are not accepted.

What are the key evaluation factors?

Evaluation is based on technical compliance (40%), price competitiveness (30%), experience (20%), and financial stability (10%). Bidders must meet minimum thresholds to qualify for award.

What is the deadline for bid submission?

The bid submission opens on 20-11-2025 at 13:30 and closes on 02-12-2025 at 18:00. Late submissions will not be considered, so timely compliance is essential.

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