Open Miscellaneous NPROCURE

Government Tender for Annual Pump Repair Contract at M.S. University Campus 2025-26

Bid Publish Date

13-Dec-2025, 5:25 pm

Bid End Date

05-Jan-2026, 4:00 pm

Location

VADODARA , GUJARAT

Progress

Issue13-Dec-2025, 5:25 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

DRAINAGE PUMPS WATER WELLS MISCELLANEOUS TUBE WELL WATER CONDUCTOR SYSTEM

This government tender offers an exciting opportunity for experienced contractors to secure an annual contract for repairing V.T. & Submersible pumps at The Maharaja Sayajirao University of Baroda in Vadodara. The project involves comprehensive maintenance, repair, and supply of spare parts across various campus pumping stations for the 2025-26 academic year. Bidders must meet strict eligibility criteria, including technical expertise, financial stability, and relevant certifications. The process is fully online via the NProcure portal, with detailed documentation and training available to ensure smooth participation. The contract aims to enhance campus infrastructure reliability, supporting essential water supply operations. With a competitive estimated value range of Rs. 5 lakh to Rs. 10 lakh, this tender is ideal for specialized maintenance firms seeking government contracts in Gujarat. The project emphasizes quality, safety, and timely completion, offering a valuable opportunity to contribute to public infrastructure in the education sector.

Scope Of Work

• Conduct routine inspections and preventive maintenance of V.T. & Submersible pumps at designated pumping stations.
• Perform repairs and overhauls on pumps and allied accessories as per technical specifications.
• Supply genuine spare parts and accessories required for repairs.
• Maintain detailed records of maintenance activities and report to the University Engineer.
• Ensure compliance with safety standards and environmental regulations.

  1. Receive work orders from the University Engineer.
  2. Mobilize necessary manpower and equipment.
  3. Carry out inspection and diagnose faults.
  4. Execute repairs, including disassembly, part replacement, and reassembly.
  5. Test repaired pumps for operational efficiency.
  6. Submit completion reports and obtain approval.
Specification Details
Pump Types V.T. & Submersible
Repair Standards As per manufacturer guidelines
Spare Parts Genuine and certified
Warranty Minimum 6 months on repaired parts

• The contractor must ensure availability of skilled technicians.
• All repairs must adhere to safety and environmental standards.
• The contractor shall provide detailed maintenance reports and invoices.

Technical Specifications

Parameter Specification
Pump Types Vertical Turbine (V.T.) & Submersible
Power Supply 415V, 3-phase, 50Hz
Repair Standards As per OEM guidelines
Spare Parts Genuinely certified and compatible
Testing Operational efficiency testing after repair

• The contractor shall follow the detailed technical guidelines provided in the tender documents.
• All repairs must meet the specified standards and safety norms.
• Final testing and commissioning to be approved by the University Engineer.

Financial Requirements

The estimated contract value ranges from Rs. 5 lakh to Rs. 10 lakh, depending on the scope of work and repairs required. The payment will be made in installments based on milestones achieved, with a final settlement after successful completion and approval. The bidder must submit a bid security deposit (EMD) of Rs. 50,000, payable via DD or bank guarantee. The tender fee of Rs. 900 is non-refundable and payable online or through DD. The detailed cost breakdown should include labor, spare parts, transportation, and miscellaneous expenses. Payment terms include 30 days from the date of invoice submission, subject to approval of work completion reports.

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Eligibility Criteria

✓ Must have valid GST registration and PAN Card.
✓ Must possess Electrical Contractor License from the Secretary Licensing Board, E & P Deptt. Gandhinagar.
✓ Must submit a valid Bank solvency certificate with specified validity.
✓ Must have CA certified turnover for similar work for FY 2022-23, 2023-24, and 2024-25.
✓ Must provide Form 3A / Completion Certificate of similar works.
✓ Must submit technical bid, tender fee DD, and EMD DD as per tender requirements.
✓ Experience in executing similar pump repair contracts for government or reputed private institutions is essential.

Qualification Minimum Requirement
Turnover Rs. 10 lakh in each of the last 3 years
Experience At least 3 years in pump maintenance
Certification Electrical Contractor License
Financial Solvency certificate of Rs. 5 lakh

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 16:00

2. Commercial Stage

06-01-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Technical Bid

Required
2

DD of Tender Fee

Required
3

DD of EMD

Required
4

Pan Card

Required
5

GST Registration Certificate

Required
6

Form B1 (44 pages) with Annexure 1 To 4 ( Completely filled With sign and stamp on all pages )

Required
7

Valid Bank solvency certificate with validity mentioned in certificate

Required
8

CA certified Turn over for similar work of F.Y 2022-23, 2023-24, 2024-25

Required
9

Form 3A / Completion Certificate of Similar Nature of Works

Required
10

Partnership Deed if any

11

Special Terms & Condition

Required
12

List of Employee

Required
13

List of similar complete & in-progress work with work order

Required
14

Electrical Contractor License from Secretary Licensing Board, E & P Deptt. Gandhinagar for Tender .No. 5/3.

Required
15

Other necessary documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 05-01-2026 at 4:00 PM. Bidders must upload all required documents and complete the online submission before this date and time to be considered.

What documents are required to qualify for this tender?

Bidders must submit a Technical Bid, DD of Tender Fee, DD of EMD, PAN Card, GST Registration Certificate, Form B1 with Annexures, Bank Solvency Certificate, CA Certified Turnover, Form 3A / Completion Certificate, and Electrical Contractor License. Additional documents like Partnership Deed and other necessary certifications are also required if applicable.

Is there any training available for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the electronic bidding process and ensure smooth submission.

What is the scope of work for this contract?

The scope includes routine inspections, repair and overhauls of V.T. & Submersible pumps, supply of genuine spare parts, maintenance reporting, and ensuring adherence to safety standards. The work involves diagnosing faults, executing repairs, testing, and final approval by the University Engineer.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and eligibility compliance (20%). A minimum technical score of 70% is required for qualification, with the highest combined score determining the successful bidder.