Open Power and Energy NPROCURE

Government Tender for Bill Printing Work of LT Consumers in Rajkot Rural Circle - 2 Year Contract

Bid Publish Date

14-Dec-2025, 4:00 pm

Bid End Date

30-Dec-2025, 7:00 pm

Value

₹50,00,000

Location

RAJKOT , GUJARAT

Progress

Issue14-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

180  Days

Currency Type

Single

Categories 2

MISCELLANEOUS PRINTING WORK

This government tender offers a significant opportunity for printing service providers to secure a 2-year contract for bill printing of LT consumers across Rajkot Rural Circle. Managed by Paschim Gujarat Vij Company Limited, the project emphasizes high-quality printing, timely delivery, and strict adherence to technical standards. Bidders must meet comprehensive eligibility criteria, including valid certifications and prior experience, and submit their proposals electronically via the NProcure portal. The tender process involves multiple evaluation stages, with deadlines set for bid submission, technical assessment, and final award. This contract is ideal for companies specializing in large-scale printing, offering a stable government sector opportunity with transparent procedures and clear contractual obligations.

Scope Of Work

The selected vendor will be responsible for the following:

  • Printing of LT consumer bills for all sub-division offices within Rajkot Rural Circle.
  • Ensuring accuracy and clarity in bill printing as per specified formats.
  • Timely delivery of printed bills to respective offices.
  • Compliance with technical specifications and quality standards.

The process involves:

  1. Receipt of digital bill data from PGVCL.
  2. Printing of bills as per approved templates.
  3. Quality check and verification.
  4. Delivery to designated sub-division offices.
  5. Maintaining records of printed bills and delivery confirmation.

Key deliverables include:

  • High-quality printed bills.
  • Delivery reports.
  • Adherence to schedule as per the agreed timeline.

Specifications comparison:

Parameter Requirement
Print Quality Clear, smudge-free, durable
Format As per PGVCL standards
Delivery Timeline Within specified deadlines
Quantity As per monthly requirements

The vendor must also ensure confidentiality and data security during the printing process.

Technical Specifications

The vendor shall use high-quality printing machinery capable of producing clear and durable bills. The technical parameters include:

Specification Details
Printing Technology Laser or Inkjet capable of high-resolution output
Paper Type Standard A4 or specified paper as per PGVCL standards
Print Resolution Minimum 600 DPI
Ink Quality Long-lasting, smudge-proof
Delivery Method Secure packaging for transport

Sequential process:

  1. Data download from PGVCL system.
  2. Printing as per specified templates.
  3. Quality assurance check.
  4. Packaging and dispatch.
  5. Delivery confirmation to PGVCL offices.

Financial Requirements

The estimated contract value is approximately INR 50,00,000 for a 2-year period. Payment terms include:

Payment Schedule Details
Advance Payment 10% upon contract signing
Milestone Payments 40% after completion of initial batch
Final Payment 50% after successful delivery and acceptance

Bidders must submit a detailed financial proposal including breakdowns of costs for printing, delivery, and any additional charges. The bid should be valid for 180 days from the submission deadline.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN number.
  • ✓ Must possess a Solvency Certificate of at least INR 10 lakh.
  • ✓ Must provide proof of experience in utility bill printing or similar large-scale printing projects.
  • ✓ Must submit notarized affidavits for PF registration.
  • ✓ Must have valid Aadhar Card and Bidder Information on Letter Pad.
  • ✓ Must demonstrate capacity to meet the project timeline.
Qualification Minimum Criteria
Financial Solvency Certificate of INR 10 lakh
Technical Experience in utility bill or comparable printing projects
Certification Valid GST and PAN
Other Valid Aadhar, Bidder Format, and Declaration documents

Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. preliminary stage

01-01-2026 11:00

2. TECHNICAL BID

02-01-2026 11:00

3. PRICE BID

05-01-2026 11:00

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

Tender Document

User Defined Template-Standard

Required

PRICE

LT Bill Print

User Defined Template-Standard

Required

Required Documents

Stage - preliminary stage

1

SIGNED TENDER

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNICAL BID

1

GST Certificate

Required
2

PAN Number

Required
3

PF Number or Notarised Affidavit

Required
4

Solvancy Certificate

Required
5

Adhar Card

Required
6

Bidder Information duly filled in format on Letter Pad

Required
7

Time Schedule for completion of work

Required
8

Annexure-I (Similar Work Done)

Required
9

Annexure-II (Pending Work)

Required
10

Annexure-III (Declaration)

Required
11

Annexure-IV (Deviation)

Required
12

Annexure-VI (Undertaking for Stop deal / Blacklisted)

Required
13

Annexure-VIII (Performance Certificate)

Required
14

Certificate-A (on Letter Pad)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the bill printing tender for Rajkot Rural Circle?

The tender involves printing LT consumer bills for all sub-division offices within Rajkot Rural Circle for a duration of 2 years. The scope includes high-quality printing, timely delivery, and adherence to specified formats, ensuring accurate billing for consumers and compliance with PGVCL standards.

What are the eligibility criteria for participating in this government tender?

Eligible bidders must possess a valid GST registration, PAN, and Solvency Certificate of at least INR 10 lakh. They should have prior experience in utility bill printing or similar large-scale projects, along with valid Aadhar, PF registration, and necessary documentation as outlined in the tender notice. All documents must be submitted in the prescribed format.

How can I submit my bid for this tender?

Bidders must register on the NProcure portal, download the tender documents, and submit their Technical and Financial bids electronically before the deadline of 30th December 2025. Ensure all required documents, including EMD proof and tender fee, are uploaded as per instructions. Physical submissions are not accepted.

What is the evaluation process for selecting the vendor?

Selection is based on a comprehensive evaluation considering technical capability (40%), financial proposal (30%), past performance (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds to qualify. The highest scoring bid will be awarded the contract.

What are the key deadlines and dates I should be aware of?

Important dates include:

  • Bid Submission Start: 14-12-2025
  • Bid Submission End: 30-12-2025
  • Preliminary Evaluation: 01-01-2026
  • Technical Evaluation: 02-01-2026
  • Price Bid Opening: 05-01-2026
    Ensure timely submission to avoid disqualification.