Open Power and Energy NPROCURE

Government Tender for Carting of 8mtrx200Kg PSC Poles from Rays Infra Factory to PGVCL Locations

Bid Publish Date

10-Dec-2025, 12:00 am

Bid End Date

23-Dec-2025, 6:00 pm

Value

₹22,98,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue10-Dec-2025, 12:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 2

CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an excellent opportunity for logistics companies specializing in heavy transportation to provide carting services for 8-meter, 200Kg PSC poles from Rays Infra factory to PGVCL locations across Gujarat. Managed by Paschim Gujarat Vij Company Limited, the project aims to strengthen power distribution infrastructure by ensuring efficient and safe transportation of critical power poles. The tender involves comprehensive technical, financial, and logistical requirements, with a project duration of 24 months and an estimated cost of INR 22,98,000. Bidders must meet strict eligibility criteria, including experience in power sector logistics, vehicle standards, and financial stability. The process includes multiple stages: preliminary, technical, and price bids, with evaluation based on technical competence, past experience, and cost-effectiveness. Key deadlines are set for bid submission, technical evaluation, and price opening, ensuring transparency. This tender is ideal for experienced transport service providers seeking to contribute to Gujarat’s power infrastructure development.

Scope Of Work

• Provide transportation services for 8mtrx200Kg PSC poles from Rays Infra pole factory or other approved factories to designated PGVCL locations.
• Ensure timely pickup and delivery within the stipulated completion period of 24 months.
• Maintain safety, quality, and compliance with all applicable regulations during transportation.
• Use suitable vehicles equipped for heavy pole transport, including vehicle ownership or hiring with valid insurance and RTO registration.
• Coordinate with PGVCL officials for scheduling and delivery confirmation.

  1. Receive order details and schedule from PGVCL.
  2. Arrange suitable transportation vehicles.
  3. Pickup poles from Rays Infra or other factories.
  4. Transport poles to specified PGVCL locations.
  5. Complete deliveries within the project timeline.
  6. Maintain documentation and delivery records.
Specification Details
Pole Length 8 meters
Weight per Pole 200 Kg
Transportation Mode Heavy-duty vehicles
Delivery Locations Various PGVCL sites in Gujarat
Duration 24 months

• Ensure all vehicles are insured and registered as per RTO norms.
• Follow safety protocols during loading, transit, and unloading.
• Submit regular progress reports and delivery confirmations to PGVCL.
• Adhere to all applicable environmental and safety standards.

Technical Specifications

Parameter Specification
Vehicle Capacity Suitable for heavy PSC poles
Load Handling Secure and stable during transit
Insurance Valid vehicle insurance as per RTO norms
Certification Vehicles must have valid registration and RTO certificates

Sequential process:

  1. Submit technical bid with vehicle details.
  2. Provide proof of vehicle ownership/hiring and insurance.
  3. Demonstrate compliance with safety standards.
  4. Undergo technical evaluation and approval.
  5. Commence transportation upon approval.

Financial Requirements

The estimated project cost is approximately INR 22,98,000, based on unit rates and total poles to be transported over 24 months. Payment terms will be linked to delivery milestones, with invoices submitted after each successful delivery. The tendered amount covers transportation, insurance, and handling charges. Bidders must submit a detailed financial bid using the prescribed format, including breakdowns for each phase. The financial bid should be valid for 180 days from the bid submission deadline. Successful bidders will enter into a contractual agreement with PGVCL, with payments processed upon verification of delivery and compliance.

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Eligibility Criteria

✓ Must have valid registration, licenses, and permits for heavy transportation services.
✓ Proven experience in transporting power infrastructure components, especially PSC poles.
✓ Financial stability with a minimum annual turnover of INR 10 lakhs in the last two years.
✓ Submit all required documents including:

  • Tender Fee and EMD proof
  • Power of Attorney (if applicable)
  • Vehicle ownership/hiring documents
  • Employee Provident Fund certificate
  • PAN Card photocopy
  • Solvency certificate from a scheduled bank
  • List of partners and past successful orders in GUVNL or subsidiaries
Financial Qualification Minimum Turnover INR 10 Lakhs
Experience Last 2 years Proven record in power sector logistics
Document Submission Complete with all specified documents As per tender requirements

Bidding Process

Process Timeline

1. Priliminary Stage

30-12-2025 11:00

2. Technical Bid

30-12-2025 11:30

3. Price Bid

31-12-2025 11:00

Required Forms

Priliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Tender Document

User Defined Template-Standard

Required

Price

Price Bid - Polcarting

User Defined Template-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Tender Fee

Required
2

EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Bid

1

Tender Notice and Schedule-A duly signed and sealed

Required
2

Commercial terms and condition with duly signed and sealed

Required
3

In case of partnership firm / compnay Notarized copy of power of Attorney in favour of a person authorized to sign tender documents

Required
4

All Amendments duly signed and sealed. (if any)

5

Vehicle ownership / Hiring documents, vehicle insurance detail and RTO registration certificate

Required
6

Employee Provident fund certificate

Required
7

Photocopy of PAN Card

Required
8

Solvency certificate issued by scheduled bank of RBI

Required
9

List of Partners in case of partnership firm

Required
10

List of successful orders executed in GUVNL and their Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If available) in last two years

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 23rd December 2025 at 18:00 hours. Bidders must ensure all documents are submitted before this time to be considered.

What documents are required for technical bid submission?

Bidders must submit the following documents:

  • Tender Notice and Schedule-A duly signed and sealed
  • Commercial terms and conditions signed
  • Power of Attorney (if applicable)
  • Vehicle ownership/hiring documents
  • Employee Provident Fund certificate
  • PAN Card photocopy
  • Solvency certificate from a scheduled bank
  • List of partners and past successful orders in GUVNL and subsidiaries
    All documents should be properly signed, sealed, and in the prescribed format.
How can I participate in the online bidding process?

Participants need a valid Digital Certificate as per IT Act-2000 (Class-III). Bidders can download the tender documents and submit bids electronically via the nProcure portal. Training sessions are held every Saturday at (n)code solutions, Ahmedabad, to assist bidders with online submission procedures.

What is the scope of work for this tender?

The scope includes transportation of 8-meter, 200Kg PSC poles from Rays Infra or other approved factories to designated PGVCL locations across Gujarat. It involves vehicle arrangement, safe loading/unloading, timely delivery, and compliance with safety standards over a period of 24 months.

Who can I contact for further queries or support?

For any clarifications, contact the Superintending Engineer at Bhavnagar Circle Office via email at [email protected] or phone at 9925209218. Support for bid submission can be obtained from the nProcure support team at +91-79-40007517 or via email at [email protected].