Open State Governments & UT NPROCURE

Government Tender for Catering Services at Gujarat Vidyapith Campus - Open Procurement

Bid Publish Date

25-Nov-2025, 4:30 pm

Bid End Date

02-Dec-2025, 5:00 pm

Value

₹26,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue25-Nov-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

RESTAURANT SERVICE MISCELLANEOUS SERVICES HOSPITALITY SERVICE FOOD AND BEVERAGES

This government tender offers an exclusive opportunity for catering companies to provide services during the prestigious Snatak Sammelan at Gujarat Vidyapith Campus. Organized by the Gujarat Vidyapith under the Education Department, this project involves delivering high-quality catering solutions for a large academic event. The tender emphasizes compliance with food safety standards, timely service, and excellent hospitality. Bidders must meet strict eligibility criteria, submit all required documentation online, and participate in a transparent evaluation process. With an estimated project value of INR 26,00,000 and a bid validity of 180 days, this is an ideal chance for experienced catering firms to collaborate with government institutions, enhance their reputation, and secure a significant contract in the public sector.

Scope Of Work

The selected catering service provider will be responsible for the following deliverables:

  • Providing comprehensive catering services during the Snatak Sammelan at Gujarat Vidyapith Campus.
  • Ensuring timely setup, serving, and cleanup of food and beverage stations.
  • Maintaining high standards of hygiene, safety, and quality in food preparation and service.
  • Coordinating with event organizers for specific menu requirements and special arrangements.

The process involves:

  1. Submission of technical and financial bids through the online portal.
  2. Verification of submitted documents, including EMD and other required certifications.
  3. Evaluation of bids based on predefined criteria.
  4. Awarding the contract to the successful bidder.

Key specifications include:

Parameter Requirement
Estimated Cost INR 26,00,000
Contract Duration As per tender document
Food Safety Standards Compliant with local health regulations
Service Quality High standards for hospitality and presentation

The vendor must ensure availability of sufficient manpower, equipment, and ingredients to meet the event demands, with contingency plans for unforeseen circumstances.

Technical Specifications

The catering services must adhere to the following technical parameters:

Specification Details
Food Quality Fresh, hygienic, and compliant with local health standards
Menu Options Varied menu including vegetarian and non-vegetarian dishes
Serving Equipment Adequate crockery, cutlery, and serving utensils
Staffing Sufficient trained personnel for serving and management
Delivery Timeline Food must be delivered fresh and on time as per event schedule

Sequential procedures include:

  1. Preparation of food in accordance with approved menus.
  2. Transportation and timely setup at the venue.
  3. Serving to attendees as per schedule.
  4. Post-event cleanup and waste disposal.

Technical compliance must be verified through prior experience and certifications, ensuring seamless service during the event.

Financial Requirements

The estimated project cost is INR 26,00,000, which covers all aspects of catering services including food, staffing, equipment, and logistics. The financial bid must be submitted through a secured user-defined template, detailing the cost breakdown:

Cost Component Estimated Cost (INR)
Food & Beverages 15,00,000
Staffing 6,00,000
Equipment & Setup 3,00,000
Miscellaneous 2,00,000

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after delivery of initial services.
  • Remaining 30% post-event upon satisfactory completion.
    All payments are subject to submission of valid invoices and compliance with contractual terms. The bid must include a detailed financial proposal aligned with these guidelines.

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Eligibility Criteria

✓ Must have valid registration and licensing for catering services.
✓ Must submit a Scan copy of EMD amounting to INR 52,000.
✓ Must provide Scan copies of additional important documents as specified.
✓ Proven experience in handling large-scale catering events for government or institutional clients.
✓ Financial stability demonstrated by relevant documents.

Qualification Criteria Details
Experience Minimum 3 years in large-scale catering
Financial Turnover Annual turnover of at least INR 50 lakhs in the last 3 years
Certification Food safety and hygiene certifications
Legal Compliance All statutory licenses and registrations valid

Bidders must meet all eligibility requirements to qualify for the bid evaluation process.

Bidding Process

Process Timeline

1. Priliminary stage

03-12-2025 12:00

2. Financial Stage

Required Forms

Priliminary

Emd Fee Form

Library-Standard

Required

Financial

Price Bid...

User Defined Template-Secured

Required

Required Documents

Stage - Priliminary stage

1

Scan copy of EMD

Required
2

Scan copy of Additional important documents required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender invites qualified catering service providers to bid for providing catering services during the Snatak Sammelan at Gujarat Vidyapith Campus. The goal is to select a competent vendor to deliver high-quality food and beverage services for a prestigious academic event, ensuring compliance with safety and hygiene standards.

How can I participate in this tender?

Interested bidders must register on the official nProcure portal, download the tender document, and submit their technical and financial bids online before the deadline of 02-12-2025 at 17:00. Ensure all required documents, including EMD, are uploaded as per instructions. Attend the vendor training sessions if needed for guidance.

What are the eligibility criteria for bidders?

Bidders must have valid licenses, demonstrate experience in large-scale catering, submit a scan copy of EMD INR 52,000, and provide relevant certifications. Financial stability and compliance with statutory requirements are mandatory. Experience of at least 3 years and an annual turnover of INR 50 lakhs are preferred.

What is the evaluation process for bids?

Bids are evaluated based on experience, technical compliance, and cost-effectiveness. The scoring weights are 40%, 30%, and 20%, respectively. Bidders must meet minimum thresholds to qualify. The highest-scoring bid will be awarded the contract after verification.

What are the key dates I should remember?

Bid submission starts on 25-11-2025 at 16:30 and ends on 02-12-2025 at 17:00. The bid opening is scheduled for 03-12-2025 at 12:00. Final results will be announced shortly after evaluation, with the contract awarded to the successful bidder.