Government Tender for Comprehensive Maintenance of HVAC System at GMERS Vadnagar - 8th Year
EMD
₹35,500
Value
₹35,47,000
Deadline
15 Oct 2025
Location
GANDHINAGAR, GUJARAT
This government tender invites qualified contractors to undertake the Annual Operation and All-Inclusive Maintenance of the Chilled Water Based HVAC System at GMERS Medical College, Vadnagar, District: Mehsana. The project involves maintaining a total capacity of 560 TR across Phase I and II, including ventilation systems on the high and low sides. The scope encompasses routine inspections, preventive maintenance, repairs, and system optimization to ensure uninterrupted operation and energy efficiency. The tender is issued by the Project Implementation Unit (Electrical) of the Gujarat government, emphasizing transparency and quality standards. The project duration is 12 months, with the possibility of extension based on performance. Bidders must meet specific eligibility criteria, including financial stability, technical capability, and relevant experience in HVAC maintenance for large-scale government facilities. This opportunity is ideal for experienced electrical and HVAC maintenance firms seeking government contracts in Gujarat.
Tender Key Details
Tender Fee
₹1,500
Completion
12 Months
Bid Validity
120 Days
Contract Type
Works
Address
NRHM / PIU Building 4th Floor, Civil Hospital Campus, Gandhinagar
Tender Overview
Annual Operation and All- In Comprehensive Maintenance of Chilled Water based HVAC System of Phase I and II Total 560 TR with Ventilation System High-Side and Low-Side at GMERS Medical College, Vadnagar, Dist.: Mehsana, for Eighth Year.
Important Timeline
Start: 05-10-2025 13:30:00
End: 15 Oct 2025
Doc End: 15-10-2025 18:00:00
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Additional Information
Annual Operation and All- In Comprehensive Maintenance of Chilled Water based HVAC System of Phase I and II Total 560 TR with Ventilation System High-Side and Low-Side at GMERS Medical College, Vadnagar, Dist.: Mehsana, for Eighth Year.
Item Category
Electrical and Maintenance Works
Eligibility Criteria
✓ Must have valid GST Registration and PAN Card.
✓ Must possess valid PF and ESI Registration Certificates.
✓ Proven experience in maintaining large-scale HVAC systems for government or institutional projects.
✓ Financial stability with an average annual turnover of at least 50 lakh INR over the last five financial years.
✓ Submission of solvency certificate from scheduled or nationalized banks, amount not less than 20% of the tender value.
✓ Demonstrated capability to provide OEM support and technical support letters.
✓ Local office or workshop in Gujarat with valid proof (property tax, electricity bill, lease, etc.).
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | 50 lakh INR |
| Solvency Certificate | >= 20% of tender value |
| Valid Registration Certificates | GST, PAN, PF, ESI |
| Experience | Minimum 3 large HVAC maintenance projects |
Organization Details
Authority
Officer Inviting
The Superintending Engineer, Project Implementation Unit
Bid Opening
The Superintending Engineer, Project Implementation Unit
Documents & Downloads
6341 NIT-83.pdf
TENDER_DOCUMENT
ANNEXURE-A.pdf
TENDER_DOCUMENT
ANNEXURE-B -.pdf
TENDER_DOCUMENT
ANNEXURE-C.pdf
TENDER_DOCUMENT
ANNEXURE-E - .pdf
TENDER_DOCUMENT
HVAC Equipments - Phase I.pdf
TENDER_DOCUMENT
HVAC Equipments - Phase II.pdf
TENDER_DOCUMENT
LIST OF DOC TO BE SCANNED.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
SOW - T AND C of Operation AND Maintenance - HVAC System.pdf
TENDER_DOCUMENT
0.SBD Book_ GMERS Vadnagar Chiller Plant CMC.pdf
TENDER_DOCUMENT
Schedule B part a.pdf
TENDER_DOCUMENT
Schedule B part b.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
15-10-2025 18:02
15-10-2025 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Priliminary Stage
Upload Scan copy of Tender fee/Bid Fee
RequiredUpload Scan copy of Earnest Money Demand Draft
RequiredUpload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025
RequiredUpload Scan copy of GST Registration
RequiredUpload Scan copy of PAN Card.
RequiredUpload scan copy of the valid PF Registration Certificate.
RequiredUpload scan copy of the valid ESIC Registration Certificate.
RequiredUpload scan copy of the documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement/MSME certificate etc.
RequiredUpload scan copy of Undertaking as per Annexure- A (Attached herewith) on the Agencys Letter duly signed by Agency.
RequiredUpload scan copy of OEM Support Letter of Bidder as per Annexure- B (Duly Signed by agency) (Attached herewith).
RequiredUpload scan copy of Technical Condition of Tender Items as per Annexure- C (Duly Signed by agency) (Attached herewith).
RequiredUpload scan copy of the C.A. Audited Certificate of Annual Turnover for the last five financial years.
RequiredUpload scan copy of Technical Condition of Tender Items as per Annexure- E (Duly Signed by agency) (Attached herewith).
Required
Frequently Asked Questions
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Terms & Conditions
General Terms & Conditions
General Terms and Conditions(1) Bidders can download the tender document free of cost from the website.(2) Bidders have to submit Technical bid as well as Price bid in Electronic format only on nprocure website till the Last Date & time for submission.(3) Offers in physical form will not be accepted in any case.(4) Free vendor training camp will be organized every Saturday between 4.00 to 5.00 P.M. at (n)code solutions-A Division of GNFC Ltd., Bidders are requested to take benefit of the same.Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital Certificate as per Information Technology Act-2000 (Class-III) using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can contract (n)code solutions- A division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India.In case bidders need any clarifications or if training required to participate in online tenders, they can contact (n)Procure Support team:-(n)code Solutions-IT division of GNFC Ltd.,(n)Procure Cell304, GNFC Infotower, S.G. Road,Bodakdev, Ahmedabad – 380054 (Gujarat)+Contact DetailsPhone+91-79-40007517, 40007514, 40007515.E-mail : [email protected] FREE NUMBER: 73590 21663Other Terms & Conditions as per detailed tender documents
