Tender for Annual HVAC System Maintenance at GMERS Hospital Himmatnagar - Gujarat
EMD
₹99,000
Value
₹98,38,729
Deadline
27 Oct 2025
Location
GANDHINAGAR, GUJARAT
This government tender invites qualified service providers to undertake Annual Operation and All-Inclusive Maintenance of the HVAC system at GMERS Hospital & Medical College, Himmatnagar, Gujarat. The project involves maintaining a Chilled Water Based HVAC System with a capacity of 1600 TR, including high side, low side, and ventilation systems. The tender aims to ensure reliable, efficient, and continuous operation of critical hospital infrastructure for one year. The scope covers routine inspections, preventive maintenance, repairs, and system optimization to meet healthcare standards and safety regulations. Bidders must demonstrate technical expertise in HVAC systems, relevant experience in hospital environments, and compliance with government procurement norms. The project is managed by the Project Implementation Unit, with the tender process open to experienced electrical and mechanical service providers. The estimated project cost is approximately INR 98.38 Lakhs, with a bid validity of 120 days. Interested bidders should review detailed specifications, eligibility criteria, and submission procedures outlined below.
Tender Key Details
Tender Fee
₹2,400
Completion
12 Months
Bid Validity
120 Days
Contract Type
Works
Address
NRHM / PIU Building 4th Floor, Civil Hospital Campus, Gandhinagar
Tender Overview
Annual Operation and All-In Comprehensive Maintenance of HVAC System-Chilled Water based System of 1600 TR Capacity with High Side, Low-side and Ventilation Systems at GMERS Hospital & Medical College Himmatnagar,Dist.:Sabarkantha (For One Year)
Important Timeline
Start: 10-10-2025 15:30:00
End: 27 Oct 2025
Doc End: 27-10-2025 18:00:00
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Additional Information
Annual Operation and All-In Comprehensive Maintenance of HVAC System-Chilled Water based System of 1600 TR Capacity with High Side, Low-side and Ventilation Systems at GMERS Hospital & Medical College Himmatnagar,Dist.:Sabarkantha (For One Year)
Item Category
Electrical and Maintenance Works
Eligibility Criteria
✓ Must have valid registration and licenses for electrical and mechanical maintenance services.
✓ Must demonstrate experience in hospital HVAC system maintenance, preferably with government or large institutional clients.
✓ Must submit solvency certificate from a scheduled or nationalized bank, amounting to at least 20% of the tender value.
✓ Must provide GST Registration, PAN Card, PF and ESIC registration certificates.
✓ Must have a local office or workshop in Gujarat, supported by property tax, electricity, or lease documents.
✓ Must submit Undertaking as per Annexure-A, OEM support letter as per Annexure-B, and technical compliance as per Annexure-C.
| Qualification | Details |
|---|---|
| Experience | Minimum 3 years in HVAC maintenance |
| Financial | Turnover of at least INR 2 Crores annually for last 3 years |
| Certification | Valid GST, PAN, PF, ESIC certificates |
| Local Presence | Proof of local office/workshop in Gujarat |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Organization Details
Authority
Officer Inviting
The Superintending Engineer, Project Implementation Unit
Bid Opening
The Superintending Engineer, Project Implementation Unit
Documents & Downloads
6473 NIT-84 (1).pdf
TENDER_DOCUMENT
ANNEXURE-A.pdf
TENDER_DOCUMENT
ANNEXURE-B -.pdf
TENDER_DOCUMENT
ANNEXURE-C.pdf
TENDER_DOCUMENT
ANNEXURE-E - .pdf
TENDER_DOCUMENT
HVAC Equipments Hospital.pdf
TENDER_DOCUMENT
HVAC Equipments Medical College.pdf
TENDER_DOCUMENT
Sch-B Hospital and College R2.pdf
TENDER_DOCUMENT
Special Condition - HEPA Filters.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work.pdf
TENDER_DOCUMENT
T and C of Operation and Maintenance - HVAC System.pdf
TENDER_DOCUMENT
LIST OF DOC TO BE SCANNED.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
27-10-2025 18:02
27-10-2025 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Priliminary Stage
Upload Scan copy of Tender fee/Bid Fee
RequiredUpload Scan copy of Earnest Money Demand Draft
RequiredUpload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025
RequiredUpload Scan copy of GST Registration
RequiredUpload Scan copy of PAN Card.
RequiredUpload scan copy of the valid PF Registration Certificate.
RequiredUpload scan copy of the valid ESIC Registration Certificate.
RequiredUpload scan copy of the documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement/MSME certificate etc.
RequiredUpload scan copy of Undertaking as per Annexure- A (Attached herewith) on the Agencys Letter duly signed by Agency.
RequiredUpload scan copy of OEM Support Letter of Bidder as per Annexure- B (Duly Signed by agency) (Attached herewith).
RequiredUpload scan copy of Technical Condition of Tender Items as per Annexure- C (Duly Signed by agency) (Attached herewith).
RequiredUpload scan copy of the C.A. Audited Certificate of Annual Turnover for the last five financial years.
RequiredUpload scan copy of Technical Condition of Tender Items as per Annexure- E (Duly Signed by agency) (Attached herewith).
Required
Frequently Asked Questions
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Terms & Conditions
General Terms & Conditions
General Terms and Conditions(1) Bidders can download the tender document free of cost from the website.(2) Bidders have to submit Technical bid as well as Price bid in Electronic format only on nprocure website till the Last Date & time for submission.(3) Offers in physical form will not be accepted in any case.(4) Free vendor training camp will be organized every Saturday between 4.00 to 5.00 P.M. at (n)code solutions-A Division of GNFC Ltd., Bidders are requested to take benefit of the same.Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital Certificate as per Information Technology Act-2000 (Class-III) using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can contract (n)code solutions- A division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India.In case bidders need any clarifications or if training required to participate in online tenders, they can contact (n)Procure Support team:-(n)code Solutions-IT division of GNFC Ltd.,(n)Procure Cell304, GNFC Infotower, S.G. Road,Bodakdev, Ahmedabad – 380054 (Gujarat)+Contact DetailsPhone+91-79-40007517, 40007514, 40007515.E-mail : [email protected] FREE NUMBER: 73590 21663Other Terms & Conditions as per detailed tender documents
