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Open State Governments & UT NPROCURE

Tender for Annual HVAC System Maintenance at GMERS Hospital Himmatnagar - Gujarat

Bid Publish Date

10-Oct-2025, 10:00 am

Bid End Date

27-Oct-2025, 12:30 pm

EMD

₹99,000

Value

₹98,38,729

Location

GANDHINAGAR , GUJARAT

Progress

Issue10-Oct-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

ACID STORAGE TANK FILTER CANDLES HVAC ELECTRICAL PLATFORM SCALE POULTRY AND LIVE STOCK MACHINES WATER LEVEL RECORDER KITCHEN EQUIPMENT LABORATORY ENVIRONMENTAL CONDITIONING EQUIPMENT SAFETY HOODS

This government tender offers an opportunity for experienced electrical and mechanical service providers to bid for the annual comprehensive maintenance of a 1600 TR chilled water HVAC system at GMERS Hospital & Medical College, Himmatnagar, Gujarat. The project involves preventive, corrective, and operational maintenance of critical hospital infrastructure, ensuring reliable and efficient climate control. The tender emphasizes compliance with safety standards, technical expertise, and local presence in Gujarat. With an estimated value of approximately INR 98.38 Lakhs, the project aims to uphold hospital safety, energy efficiency, and system longevity. Bidders must meet strict eligibility criteria, submit all required documents, and participate via the electronic procurement platform. The process includes detailed evaluation based on technical competence, financial stability, and price competitiveness, with key deadlines set for October 27, 2025. This tender represents a significant opportunity for qualified HVAC service providers to contribute to public healthcare infrastructure in Gujarat.

Scope Of Work

• Perform comprehensive maintenance of the HVAC system, including Chilled Water systems, Ventilation, and High/Low Side components.
• Conduct routine inspections, cleaning, and preventive maintenance as per manufacturer and safety standards.
• Troubleshoot and repair system components to minimize downtime.
• Ensure compliance with safety, environmental, and hospital standards.
• Maintain documentation and reporting of system performance and maintenance activities.

  1. Initial Inspection & System Assessment: Evaluate existing HVAC infrastructure.
  2. Preventive Maintenance Scheduling: Develop and implement routine maintenance plans.
  3. Component Servicing & Repairs: Address issues identified during inspections.
  4. System Optimization & Testing: Ensure energy efficiency and optimal operation.
  5. Final System Evaluation & Handover: Complete documentation and handover after maintenance period.
Parameter Specification
Capacity 1600 TR
System Type Chilled Water-based HVAC
Components High Side, Low Side, Ventilation
Maintenance Duration 12 Months
Location GMERS Hospital & Medical College, Himmatnagar

• Bidder must provide qualified technical staff, including HVAC engineers and technicians.
• All work must adhere to standard safety protocols and hospital regulations.
• The contractor shall supply all necessary tools, spare parts, and consumables.
• Documentation of all maintenance activities must be maintained and submitted monthly.

Technical Specifications

Parameter Requirement
System Capacity 1600 TR
Power Supply 3-phase, 415V, 50Hz
Refrigerant Type R-22 or R-410A (as per system)
Control System Digital/Programmable Logic Controller (PLC)
Insulation Minimum 25mm thermal insulation
Safety Standards Compliant with BIS and IEC standards

Sequential procedures include:

  1. System assessment and documentation.
  2. Preventive maintenance as per manufacturer guidelines.
  3. Troubleshooting and repairs.
  4. System testing and performance verification.
  5. Final reporting and handover.

All technical activities must comply with the Standard Specification for Electrical Work and HVAC operation manuals provided in tender documents.

Financial Requirements

The estimated project cost is approximately INR 98,38,729.04, inclusive of all taxes and duties. The bid security (EMD) is set at INR 99,000. Payment terms are as follows:

  • 50% of the total amount payable upon completion of initial system assessment and approval.
  • 30% after successful preventive maintenance and troubleshooting.
  • 20% after final system testing and approval.

Bidders must submit a detailed financial proposal in the prescribed format, clearly indicating the cost breakup, taxes, and any additional charges. All payments will be made based on milestones and verified deliverables as per contract terms.

Documents 15

6473 NIT-84 (1).pdf

TENDER_DOCUMENT

ANNEXURE-A.pdf

TENDER_DOCUMENT

ANNEXURE-B -.pdf

TENDER_DOCUMENT

ANNEXURE-C.pdf

TENDER_DOCUMENT

ANNEXURE-E - .pdf

TENDER_DOCUMENT

HVAC Equipments Hospital.pdf

TENDER_DOCUMENT

HVAC Equipments Medical College.pdf

TENDER_DOCUMENT

Sch-B Hospital and College R2.pdf

TENDER_DOCUMENT

Special Condition - HEPA Filters.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

T and C of Operation and Maintenance - HVAC System.pdf

TENDER_DOCUMENT

LIST OF DOC TO BE SCANNED.pdf

TENDER_DOCUMENT

PQ CRITERIA.pdf

TENDER_DOCUMENT

revised Sch-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical and mechanical maintenance services.
✓ Must demonstrate experience in hospital HVAC system maintenance, preferably with government or large institutional clients.
✓ Must submit solvency certificate from a scheduled or nationalized bank, amounting to at least 20% of the tender value.
✓ Must provide GST Registration, PAN Card, PF and ESIC registration certificates.
✓ Must have a local office or workshop in Gujarat, supported by property tax, electricity, or lease documents.
✓ Must submit Undertaking as per Annexure-A, OEM support letter as per Annexure-B, and technical compliance as per Annexure-C.

Qualification Details
Experience Minimum 3 years in HVAC maintenance
Financial Turnover of at least INR 2 Crores annually for last 3 years
Certification Valid GST, PAN, PF, ESIC certificates
Local Presence Proof of local office/workshop in Gujarat

Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Priliminary Stage

27-10-2025 18:02

2. Commercial Stage

27-10-2025 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

PRICEBID FOR MANPOWER 84 06

User Defined Template-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload Scan copy of Tender fee/Bid Fee

Required
2

Upload Scan copy of Earnest Money Demand Draft

Required
3

Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

Upload Scan copy of GST Registration

Required
5

Upload Scan copy of PAN Card.

Required
6

Upload scan copy of the valid PF Registration Certificate.

Required
7

Upload scan copy of the valid ESIC Registration Certificate.

Required
8

Upload scan copy of the documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement/MSME certificate etc.

Required
9

Upload scan copy of Undertaking as per Annexure- A (Attached herewith) on the Agencys Letter duly signed by Agency.

Required
10

Upload scan copy of OEM Support Letter of Bidder as per Annexure- B (Duly Signed by agency) (Attached herewith).

Required
11

Upload scan copy of Technical Condition of Tender Items as per Annexure- C (Duly Signed by agency) (Attached herewith).

Required
12

Upload scan copy of the C.A. Audited Certificate of Annual Turnover for the last five financial years.

Required
13

Upload scan copy of Technical Condition of Tender Items as per Annexure- E (Duly Signed by agency) (Attached herewith).

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this HVAC maintenance tender?

The scope includes comprehensive maintenance of a 1600 TR chilled water-based HVAC system, covering preventive inspections, repairs, system optimization, and documentation. It involves maintaining high side, low side, and ventilation components at GMERS Hospital & Medical College, Himmatnagar, for a duration of one year.

Who is eligible to bid for this government tender?

Eligible bidders must have valid registration, experience in hospital HVAC systems, financial stability, and local presence in Gujarat. They must submit solvency certificates, GST, PAN, PF, and ESI certificates, along with OEM support and technical documents as specified in the eligibility criteria.

What are the key deadlines for bid submission and opening?

The bid submission deadline is 27-10-2025 at 18:00 hours, with the bid opening scheduled immediately after at 18:02 hours on the same day. Bidders must ensure all documents are uploaded before the deadline to participate in the evaluation process.

How can bidders access the tender documents and support?

Tender documents are available for free download from the nProcure portal. Bidders can also attend vendor training sessions organized every Saturday at GNFC Ltd., Ahmedabad. For technical support, contact (n)code Solutions at +91-79-40007517 or via email at [email protected].

What is the estimated project cost and bid security amount?

The estimated project cost is approximately INR 98.38 Lakhs. The Bid Security (EMD) is set at INR 99,000. Bidders must submit the EMD along with their bid to qualify for evaluation and award.