Open State Governments & UT NPROCURE

Government Tender for Construction of Town Hall Upper Floor & Flooring Works in Balasinor

Bid Publish Date

31-Dec-2025, 6:00 pm

Bid End Date

19-Jan-2026, 6:00 pm

Value

₹17,09,600

Location

MAHISAGAR , GUJARAT

Progress

Issue31-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 1

CONSTRUCTION

This government tender offers a unique opportunity for qualified civil contractors to undertake construction and flooring works at the historic Balasinor Town Hall in Gujarat. The project involves renovating the upper level of the Town Hall, including sitting arrangements, flooring, and carpet installation, under the Swarnim Jayanthi Yojana grant for 2019-20. With an estimated value of INR 17,09,600, this project aims to enhance civic infrastructure and public amenities in Balasinor. Bidders must meet strict eligibility criteria, including statutory registrations, financial stability, and relevant experience. The tender process is open, with detailed timelines and evaluation criteria provided. The project promises significant exposure for contractors specializing in public building renovations, offering a chance to contribute to community development while securing a government contract. Interested parties are encouraged to review the tender documents thoroughly and submit their bids before the deadline of 19th January 2026.

Scope Of Work

The scope of work includes:

  • Construction of the upper level of the existing Town Hall in Balasinor, Gujarat.
  • Installation of flooring works including tiles, carpets, and finishing as per specifications.
  • Provision of sitting arrangements and seating steps.
  • Laying woolen carpets on designated areas.
  • Ensuring compliance with safety and quality standards as specified in the tender documents.

The process involves:

  1. Site inspection and assessment.
  2. Preparation of detailed work plan.
  3. Procurement of materials meeting specified standards.
  4. Execution of construction and flooring works.
  5. Quality control and safety checks.
  6. Final inspection and handover.
Specification Details
Location F.P. No. 970-1 and 970-2, Balasinor
Duration 6 months
Estimated Cost INR 17,09,600
Funding Swarnim Jayanthi Yojana Grant

The contractor must adhere to all technical guidelines provided in the tender documents and ensure timely completion within the stipulated period.

Technical Specifications

The technical specifications include:

Parameter Requirement
Construction Material Conforming to BIS standards
Flooring Tiles, carpets with specified durability and slip resistance
Carpets Woolen, flame retardant, conforming to safety standards
Structural Work As per approved drawings and technical guidelines
Finishing Smooth, durable, and compliant with safety norms

Sequential procedures:

  1. Review technical documents.
  2. Prepare materials as per specifications.
  3. Execute construction and flooring works.
  4. Conduct quality assurance checks.
  5. Final inspection and approval.

Materials must meet all technical standards specified in the tender documents, and work must be carried out by qualified personnel.

Financial Requirements

The total estimated value of the tender is INR 17,09,600. Bidders must submit a bid security (EMD) equivalent to 1% of the estimated cost, i.e., INR 17,096. The payment schedule is as follows:

  • Initial payment upon contract signing.
  • Progress payments based on milestones achieved.
  • Final payment after project completion and acceptance.

The bid must include detailed cost breakdowns, including material, labor, and overhead costs. All financial proposals should be submitted in the prescribed format, ensuring transparency and compliance with government procurement norms.

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Eligibility Criteria

  • ✓ Must have valid registration certificates for civil construction and flooring works.
  • ✓ Must submit last three years' income tax returns.
  • ✓ Must provide registration certificates for GST, EPF, and other statutory requirements.
  • ✓ Bank solvency certificate of at least 20% of the tender amount.
  • ✓ Experience in similar government projects with supporting Form-3A documentation.
  • ✓ Minimum average annual financial turnover of 30% of the estimated cost over the last three years.
  • ✓ Attested site visit certificate as per specified format.
  • ✓ Submission of bid processing fee and EMD proof.
Financial Criteria Details
Minimum Turnover 30% of INR 17,09,600 (~INR 5,12,880) annually
Bank Solvency Minimum 20% of INR 17,09,600 (~INR 3,41,920)
Validity of documents As per bid evaluation criteria

Bidders must meet all eligibility requirements to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

28-01-2026 12:00

2. Commercial Stage

28-01-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Other Necessary Document. As Per Bid Evaluation Criteria.

Required
2

Kindly Attach scan copy of Last Three Year Income Tax Return. As Per Bid Evaluation Criteria.

Required
3

Kindly Attach scan copy of Registration Certificates. As Per Bid Evaluation Criteria.

Required
4

Kindly Attach scan copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender.As Per Bid Evaluation Criteria.

Required
5

Kindly Attach scan copy of Tender EMD Document.

Required
6

Kindly Attach scan copy of Tender Fee Document.

Required
7

Kindly Attach scan copy of Form-3A Document for Experience. As Per Bid Evaluation Criteria.

Required
8

Kindly Attach scan copy of GST Registration.

Required
9

Kindly Attach scan copy of EPF Registration.

Required
10

Average Annual Financial turnover during the last three 3 years, ending 31st march of the previous financial year, should be at least 30 percent of the Estimated Cost. (The audited balance sheet or C.A. Certificate for turnover should be submitted online in support of the same.) As Per Bid Evaluation Criteria.

Required
11

Kindly Attach Attested Copy of PAN Card.

Required
12

Self-Attested - Site visit Certificate must be attached with tender by the bidder. Format as per SBD-Section1 Clause 7.2).

Required
13

The Bidder/Contractor will have to submit the Letter of Submission of Bid, Assurance Letter for Acceptance of Above terms and Condition Unconditionally and Signed by the Bidder and Attached the Same in Bidding Document. (As Per format given in SBD Section 8 Page No.136,137).

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 19th January 2026 at 18:00 hours. Bidders must ensure their submissions are complete and uploaded before this deadline to avoid disqualification.

What documents are required to participate in this tender?

Participants must submit all necessary statutory documents, including Income Tax Returns, Registration Certificates, Bank Solvency Certificate, GST, EPF Registrations, and experience proof as specified in the eligibility criteria. Detailed document requirements are outlined in the tender notice and supporting documents.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence, financial competitiveness, past performance, and statutory compliance. The evaluation criteria assign specific weightages, with a minimum threshold for qualifying each category. Only bids meeting all criteria will be considered for award.

What is the scope of work for this tender?

The scope includes construction of the Town Hall upper floor, flooring installation, sitting arrangements, and woolen carpet laying. The work must adhere to technical specifications, safety standards, and project timelines as detailed in the tender documents.

Who should I contact for further inquiries?

For further information, contact The Chief Officer, Balasinor Municipality at 7573807164. All queries should be raised well before the bid submission deadline to ensure timely resolution.