Open State Governments & UT NPROCURE

Government Tender for Procurement of Dental Instruments & Consumables - Surat Municipal Corporation

Q: What is the deadline for bid submission?

The bid submission deadline is **27th November 2025 at 6:00 PM**. Bidders must upload all required documents and bids before this cutoff time to be considered.

Q: What documents are required to participate in this tender?

Participants must submit **PAN Card, GST Registration, Firm Registration**, along with **Tender Fee, EMD**, and relevant licenses such as **Drug License, Manufacturing License, Import License** (if applicable), and certifications like **ISO, CE, FDA**. Additional documents include **Experience Certificates, Supply History, Manufacturer & Supplier Details**.

Q: How will the evaluation of bids be conducted?

Bids will be evaluated based on **technical compliance, price competitiveness, and certification credentials**. A **scoring matrix** assigns points for each criterion, with a minimum technical score of **35 points** required for qualification. The highest scoring bid will be awarded the contract.

Q: Can I participate if I am a small or medium enterprise?

Yes, **MSME/NSIC/DGS&D registered firms** are eligible to participate. They must submit relevant registration certificates and MSME status documents as part of their bid submission.

Bid Publish Date

07-Nov-2025, 2:00 pm

Bid End Date

05-Dec-2025, 6:00 pm

Value

₹35,00,000

Location

SURAT , GUJARAT

Progress

Issue07-Nov-2025, 2:00 pm

AwardPending

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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Works

Completion Period

30 Days

Currency Type

Single

This government tender issued by Surat Municipal Corporation offers an excellent opportunity for suppliers specializing in dental instruments and consumables to participate in the procurement process. The project aims to enhance healthcare services at Pal Urban Community Health Centre and Hospital by sourcing high-quality dental equipment that meets international standards such as ISO, CE, and FDA. With an estimated value of INR 35,00,000, the tender emphasizes transparency, compliance, and timely delivery. Bidders must submit comprehensive documentation, including licenses, certifications, and experience records, through the NPROCURE portal before the deadline of 27th November 2025. This open tender invites qualified firms with proven supply chain capabilities, manufacturing expertise, or experience in medical equipment procurement to submit competitive bids. The process involves technical and commercial evaluations, with a focus on quality, price, and compliance, ensuring the best value for public health infrastructure development.

Scope Of Work

The scope of this tender includes the procurement of dental instruments and consumables required for government healthcare facilities. Key deliverables include:

Supply of high-quality dental handpieces, mirrors, explorers, and other essential instruments
Provision of disposable consumables such as gloves, masks, sterilization packs, and other items
Ensuring all products meet ISO, CE, FDA, or equivalent standards
Delivery of items to Pal Urban Community Health Centre and Hospital, Adajan, Surat

The process involves:

Issuance of purchase order upon bid acceptance
Timely delivery of all items within 30 days
Installation and quality checks as per specifications
Post-delivery support and documentation

Specifications are detailed in the tender document, including technical parameters, packaging, and labeling requirements. Bidders must ensure compliance with all applicable regulations and provide necessary certifications for each item supplied.

Technical Specifications

The technical specifications for the dental instruments include:

Item	Specification	Standards
Dental Handpieces	High-speed, low-speed, compatible with standard turbines	ISO 13485, CE
Dental Mirrors	Anti-fog, stainless steel or plastic	FDA Approved
Disposable Consumables	Sterile, latex-free, biocompatible	ISO 9001

Procurement steps:

Review detailed specifications in the tender document.
Prepare technical bid with compliance certificates.
Submit technical bid along with required documents.
Await technical evaluation results.
Proceed with commercial bid submission post-technical approval.

All products must adhere to the specified standards and be supplied with appropriate certification documents.

Financial Requirements

The estimated total budget for this procurement is INR 35,00,000. The cost breakdown includes:

Item Category	Estimated Cost
Dental Instruments	INR 20,00,000
Consumables	INR 15,00,000

Payment terms:

30% advance upon order confirmation.
70% after successful delivery and quality verification.
Payments will be processed through bank transfer.
All invoices must be supported by delivery and certification documents.

Bidders must submit a detailed price bid, including unit prices, taxes, and applicable charges, adhering to the format specified in the tender document.

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Eligibility Criteria

✓ Must have a valid PAN Card, GST Registration, and Registration Certificate of Firm.
✓ Must submit Tender Fee and EMD through Demand Draft or online mode.
✓ Must provide Authority letter from manufacturer for all quoted products.
✓ Must hold Drug License, Import License (if applicable), and Manufacturing License.
✓ For imported products, Certificate of Pharmaceutical Products (COPP) must be provided.
✓ Must possess WHO-GMP/GMP certificates (if applicable), ISO/CE/QMS/US FDA/ISI certificates.
✓ MSME/NSIC/DGS&D registration documents are required if applicable.
✓ Submit Affidavit of non-debarment/blacklisting.
✓ Provide List of Quoted Items with EMD details.
✓ Include Manufacturer and Supplier details with contact information.
✓ Supply history with last 3 years work orders and supply details.

All documents must be valid, clear, and conform to the specifications outlined in the tender document.

Bidding Process

Process Timeline

1. Preliminary Stage

2. Technical Details

05-12-2025 18:05

3. Commercial Stage