Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Temporary Illumination & Equipment Contract

Bid Publish Date

21-Dec-2025, 7:00 pm

Bid End Date

31-Dec-2025, 4:00 pm

Value

₹19,76,960

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 2

ELECTRICAL MACHINE

This government tender offers a valuable opportunity for electrical contractors to secure a year-long contract for providing temporary illumination, electrical equipment, D.G. sets, and A.C. machines for various government functions in Gandhinagar. The project emphasizes quality, safety, and timely delivery, with detailed eligibility and submission criteria to ensure transparency. Bidders must demonstrate financial stability, relevant experience, and valid licenses to qualify. The procurement process involves a competitive bidding system with clear evaluation parameters, aiming to select the most capable and compliant contractor. With an estimated value of approximately Rs. 19.77 Lakhs, this tender is ideal for experienced electrical firms seeking government projects in Gujarat. The process is managed by the Capital Project Electrical Division, Gandhinagar, with strict deadlines and comprehensive documentation requirements, ensuring a fair and transparent selection process.

Scope Of Work

The scope includes:

  • Supply and installation of temporary illumination systems for government functions.
  • Provision of electrical equipment such as E.I., D.G. sets, and A.C. machines.
  • Ensuring compliance with safety and quality standards.
  • Maintenance and operational support during the contract period.

Key deliverables:

  • Fully functional illumination and electrical setups for specified events.
  • All required electrical accessories and backup systems.
  • Proper documentation and compliance reports.

Sequential process:

  1. Submission of bid with all required documents.
  2. Evaluation and shortlisting based on eligibility.
  3. Contract award to the successful bidder.
  4. Supply, installation, and commissioning of electrical equipment.
  5. Ongoing support and maintenance during the contract period.
Specification Details
Tender Fee Rs. 900/- Demand Draft
Security Deposit Rs. 50,000/- FDR
Work Completion Period 1 Year
Estimated Cost Rs. 19,76,959.55

The contractor must ensure timely delivery, adherence to safety norms, and quality standards as specified in the tender documents.

Technical Specifications

The technical requirements include:

Parameter Specification
Power Supply 230V AC, 50Hz
Illumination System LED-based temporary lighting
D.G. Sets Minimum capacity of 10 KVA, fuel-efficient models
A.C. Machines Suitable for outdoor use, energy-efficient

Procedures:

  1. Submit detailed technical specifications with bid.
  2. Demonstrate compliance with safety standards.
  3. Provide installation and maintenance plans.
  4. Ensure all equipment meets Indian electrical standards.

Bidder must ensure all technical equipment is tested, certified, and compliant with government safety norms.

Financial Requirements

The estimated contract value is Rs. 19,76,959.55. Bidders must submit a bid security deposit of Rs. 50,000/- in the form of FDR. The payment schedule includes:

  • 10% advance upon contract signing.
  • 40% after installation and commissioning.
  • Remaining 50% on successful completion and acceptance.

The bid amount must be inclusive of all taxes and duties. Payment terms are subject to verification of deliverables and compliance with contractual obligations. The bid validity period is 120 days from the date of submission.

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Eligibility Criteria

Bidders must meet the following criteria:

  • ✓ Must have a valid Electrical Contractor License (IMPD Dept.)
  • ✓ Must possess valid G.S.T. Registration and PAN Card
  • ✓ Must have a minimum annual turnover of Rs. 50 Lakhs in at least one of the last five financial years (2020-2025)
  • ✓ Must have successfully completed similar electrical work costing at least Rs. 10,00,000/- in any one of the last five years
  • ✓ Must provide a Bank Solvency Certificate of at least Rs. 6,25,000
  • ✓ Must submit all required documents including tender fee, security deposit, and undertaking forms
Financial Criteria Details
Minimum Turnover Rs. 50 Lakhs
Bank Solvency Rs. 6,25,000
Similar Work Cost Rs. 10,00,000
Valid Licenses Electrical Contractor & G.S.T.

All documents must be valid, current, and duly notarized or stamped as required.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 16:02

2. Commercial Stage

31-12-2025 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Kindly attach Scan Copy of Tender fee Rs. 900/- (only Demand Draft is Valid) In Favor of Executive Engineer, Capital project electrical division, Gandhinagar

Required
2

2. Kindly attach Scan Copy of Security Deposit Rs. 50,000/- in FDR Format only (Not less than 12 Month/ 365 days) In Favor of Executive Engineer, Capital project electrical R & B division, Gandhinagar.

Required
3

3. Kindly attach Scan copy of Current Calendar Year Bank Solvency of minimum amount Rs. 6,25,000/- ( i.e 25 Percentage of Rs 25,00,000 Equalto Rs 6,25,000) of Nationalized / Schedule Bank/ Private Bank Issued In 2025.

Required
4

4. Kindly attach Scan copy of valid PAN Card.

Required
5

5. Kindly attach Scan copy of valid G.S.T Registration.

Required
6

6. Kindly attach scan copy of Valid Electrical Contractor License. Mandatory (IMPD Dept.)(Receipt of renewal/registration is not valid).

Required
7

7. Kindly attach scan Copy of Valid Contractor Registration of E1 and Above Class (Electrical)- Mandatory (Receipt of renewal/registration is not valid).

Required
8

8. Kindly attach scan copy of FORM-3A of last five financial year from 1-4-2020 till the due date of bid for this work (A) At least One similar work (i.e. E.I, A.C, Illumination, Roshni, D.G. Set etc only) Bidder had successfully completed work costing not less than amount Rs.10,00,000/-(Excluding GST).(Private work, Event Management, Board/Nigam & sublet work experience will not consider.) (B) If the work is Completed before Nov-2023, then 18 Percentage GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed after Nov-2023 then the full amount as per the Form-3A which is online submitted by the bidder will be considered. (C) Such Work must have been completed in any one year of last five financial years i.e. from 01/04/2020 till the due date of bid for this work. (D) Work order & Bill pertaining to form 3-A submitted with online or may be asked to present if required by the tendering authority. (E) Form -3A consisting multiple works like E.I, Sound, LED Screen multimedia and works done at multiple site combined in a single form -3(A) are not allowed. (F) Similar works means E.I, A.C, Illumination, Roshni, D.G. Set etc type of work only. If bidder has submitted Form 3A with multiple works like E.I, Sound, LED Screen multimedia then bidder must have upload bill of related work.

Required
9

9. Upload Scanned copy of Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be more than Rs 50 Lakhs. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.

Required
10

10. Kindly attach Scan Copy of Annexure –A (Undertaking) and Annexure –B (Declaration letter) and Annexure – C (Work conditions) all are on Rs.300 stamp paper separately with notary stamps and sign.

Required
11

11. Kindly attach Scan Copy of Annexure –D (Manpower muster), Annexure E (list of FORM-3A works) on your letter pad with stamp and sign.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government electrical tender?

The scope includes providing temporary illumination, electrical equipment such as E.I., D.G. sets, and A.C. machines, along with installation, maintenance, and operational support for government functions in Gandhinagar. Bidders are responsible for ensuring safety standards, timely delivery, and quality compliance as per tender specifications.

What are the eligibility criteria for participating in this tender?

Eligible bidders must hold a valid Electrical Contractor License, G.S.T. registration, and have a minimum annual turnover of Rs. 50 Lakhs in at least one of the last five financial years. They must also have successfully completed similar works costing at least Rs. 10 Lakhs, provide bank solvency certificates, and submit all required documents including tender fee, security deposit, and undertaking forms.

How can I submit my bid for this tender?

Bidders should download the tender documents, prepare their technical and financial proposals, and submit all required documents before the deadline. The process involves paying the Rs. 900 tender fee via Demand Draft, submitting the security deposit in FDR format, and attending the bid opening scheduled on 31-12-2025. Ensure all documents are complete and submitted within the stipulated timelines.

What is the evaluation process for selecting the successful bidder?

Bids will be evaluated based on technical competence, experience, financial bid, and past performance. The evaluation table assigns weights to each criterion, with a minimum qualifying score of 50% in each category. The highest-scoring compliant bid will be awarded the contract, emphasizing transparency and fairness.

What are the key dates and deadlines for this tender?

The bid submission starts on 21-12-2025 at 19:00 and ends on 31-12-2025 at 16:00. The bid opening is scheduled for 31-12-2025 at 16:30. Bidders must adhere to these deadlines, as late submissions will be rejected. Review all dates carefully to ensure timely participation.