Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance & UPS Contract at Civil Hospital Gandhinagar

Bid Publish Date

21-Nov-2025, 11:30 am

Bid End Date

04-Dec-2025, 6:00 pm

Value

₹15,38,816

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Nov-2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 7

TECHNICAL SERVICES OTHER SERVICE ELECTRICAL UPS ATM WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender invites qualified electrical contractors to submit bids for the Annual Maintenance Contract of UPS systems at Civil Hospital Gandhinagar, Gujarat. The project involves comprehensive electrical maintenance, including servicing 300 KVA, 200 KVA, and 100 KVA UPS units across critical hospital infrastructure such as the New Trauma Centre, Women’s Hospital, 1200-bed Hospital, and M & J Eye Hospital. The tender is issued by the Project Implementation Unit under the Department of Health, Gujarat, emphasizing quality service, compliance with technical standards, and timely execution. Bidders must meet eligibility criteria, including valid electrical licenses, financial stability, and OEM dealership status. The contract duration is 12 months, with an estimated value of approximately Rs. 15,38,815.80. This is an open tender via e-Procurement, targeting experienced electrical service providers in the healthcare infrastructure sector.

Scope Of Work

• Perform comprehensive maintenance of UPS units (300 KVA, 200 KVA, 100 KVA) at Civil Hospital Gandhinagar.
• Conduct routine inspections, testing, and preventive maintenance as per standard specifications.
• Replace faulty components and ensure UPS systems operate at optimal efficiency.
• Maintain detailed service logs and compliance documentation.
• Coordinate with hospital authorities to schedule maintenance without disrupting hospital services.

  1. Receive work orders and schedule maintenance activities.
  2. Conduct initial inspection and diagnostics.
  3. Perform necessary repairs, replacements, and testing.
  4. Document all activities and update maintenance records.
  5. Ensure all work complies with safety and technical standards.
  6. Complete final testing and handover of the UPS systems.
Specification Details
UPS Capacity 300 KVA, 200 KVA, 100 KVA
Service Duration 12 months
Response Time Within 24 hours
Maintenance Frequency Monthly and as needed
Documentation Service reports, compliance certificates

• The contractor must ensure adherence to all applicable safety standards and technical specifications as detailed in the tender documents.

Technical Specifications

Parameter Specification
UPS Capacity 100 KVA, 200 KVA, 300 KVA
Power Supply 3-phase, 415V, 50Hz
Efficiency Minimum 95%
Backup Time As specified in technical standards
Maintenance Standards As per Standard Specification for Electrical Work
Response Time Within 24 hours for service requests

Sequential process:

  1. Receive work order.
  2. Conduct inspection and diagnostics.
  3. Perform repairs and replacements.
  4. Test UPS systems.
  5. Document and hand over completed work.

All technical activities must adhere to the specifications outlined in the tender documents and relevant electrical standards.

Financial Requirements

The estimated project cost is Rs. 15,38,815.80, which includes all labor, materials, and miscellaneous expenses. Payment will be made in installments based on completion milestones, with the final payment after successful completion of the contract period. The payment schedule is as follows:

  • 30% advance payment upon contract signing.
  • 40% after 6 months of satisfactory service.
  • 30% upon completion and final approval.
Cost Component Amount (INR)
Service Contract Rs. 15,38,815.80
Payment Terms As per milestone completion
Payment Mode Electronic transfer

Bidders must submit detailed financial proposals aligned with the tender guidelines and ensure compliance with all financial terms specified.

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Eligibility Criteria

✓ Must have valid electrical contractor license issued by the Electrical Department of Gujarat, class E-1 or above.
✓ Must possess OEM or authorized dealership status for UPS systems.
✓ Must submit a solvency certificate from a scheduled or nationalized bank for the current year, amount not less than 20% of the tender value.
✓ Must provide GST registration and PAN Card copies.
✓ Must have a minimum average annual turnover of Rs. 1,538,916.00 for the past three financial years.
✓ Must submit earnest money deposit (EMD) as specified.
✓ Must upload scanned copies of tender fee, bid fee, and all required documents.

Qualification Minimum Requirement
Electrical License Valid E-1 or above
OEM Dealership Authorized UPS dealer
Financial Stability Rs. 1,538,916.00 annual turnover
Experience Minimum 3 years in electrical maintenance
Bank Solvency As per tender guidelines

All documents must be valid, current, and compliant with government standards.

Bidding Process

Process Timeline

1. Priliminary Stage

04-12-2025 18:02

2. Commercial Stage

04-12-2025 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

1) Upload Scan copy of Tender fee/Bid Fee

Required
2

2) Upload Scan copy of Earnest Money Demand Draft

Required
3

3) Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 20 Percentage of Amount put to tender. i.e. 2025

Required
4

4) Upload Scan copy of GST Registration

Required
5

5) Upload Scan copy of PAN Card.

Required
6

6) The tenderer must have valid electrical contractors license. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
7

7) The tenderer must have valid registration in Electrical Department of road & building, Govt. of Gujarat E-1 & above class. [Renewal Receipt of Registration is Not Valid]

Required
8

8) The tenderer must have OEM / Authorise dealership / Authorised Service Provider of UPS

Required
9

9) Agency Should have Minimum Average Annual Turn Over amount of the Rs.1538916.00

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this electrical maintenance tender?

The scope includes comprehensive maintenance and servicing of UPS systems (300 KVA, 200 KVA, 100 KVA) at Civil Hospital Gandhinagar. Tasks involve routine inspections, repairs, component replacements, and ensuring systems operate efficiently. The contractor must adhere to technical standards, maintain detailed logs, and coordinate with hospital authorities to minimize service disruptions. The work covers critical hospital infrastructure, including the New Trauma Centre, Women’s Hospital, and Eye Hospital, over a period of 12 months.

Who is eligible to bid for this government tender?

Eligible bidders must hold a valid electrical contractor license (E-1 or above), possess OEM or authorized UPS dealership status, and have a minimum average annual turnover of Rs. 1,538,916. They must submit solvency certificates, GST registration, and PAN cards, along with scanned copies of tender fee and bid security. Bidders should also have relevant experience in electrical maintenance, especially in healthcare infrastructure, and meet all eligibility criteria specified in the tender documents.

What are the key deadlines and submission dates?

Bid submissions open on 21-11-2025 at 11:30 AM and close on 04-12-2025 at 6:00 PM. The bid opening is scheduled for 04-12-2025 at 6:00 PM. Bidders must ensure all documents are uploaded before the deadline. Late submissions will not be accepted. The evaluation process is expected to conclude by 15-12-2025, with the contract awarded shortly thereafter.

How is the bid evaluated and what criteria are used?

Bids are evaluated based on technical competence (40%), financial proposal (30%), eligibility compliance (20%), and past performance (10%). Bidders must score at least 60% overall to qualify. The evaluation committee reviews technical and financial submissions, with priority given to experience, adherence to specifications, and cost-effectiveness. The highest-scoring bid will be awarded the contract, ensuring transparency and fairness.

How can I get assistance or clarifications regarding the tender?

For support, contact [email protected] or visit the NRHM / PIU Building, Civil Hospital Campus, Gandhinagar. Support for online bid submission and document upload is available during office hours. Bidders are encouraged to attend the free vendor training sessions held every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. For detailed queries, refer to the tender documents or contact the designated procurement officer.