Energy Audit Service - Lumpsum Based - Detailed; Electricity Department Andaman and Nicobar Adminis
N/a
Posted:
25 April 2025
Closed:
16 May 2025
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Open Power and Energy NPROCURE
Government Tender for Energy Audit Services FY 2025-26 | UGVCL Mehsana
Progress
Issue18-Dec-2025, 5:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
5
This government tender offers energy auditing firms an excellent opportunity to provide comprehensive energy audit services for UGVCL in Mehsana for FY 2025-26. The project aims to enhance energy efficiency across the power distribution network by engaging BEE-accredited firms to conduct detailed assessments, identify savings potential, and ensure compliance with government regulations. The tender process involves submitting technical and financial bids through the NPROCURE portal, with clear deadlines and evaluation criteria focusing on experience, technical expertise, and cost-effectiveness. Participating firms must meet strict eligibility standards, including positive net worth, valid BEE certification, and non-blacklisting status. This initiative aligns with government policies to promote sustainable energy practices and supports the Power and Energy sector in Gujarat. The successful bidder will play a vital role in optimizing energy consumption, reducing operational costs, and contributing to Gujarat's energy conservation goals.
Scope Of Work
The selected energy audit firm will be responsible for the following tasks:
- Conduct detailed energy audits of UGVCL's distribution network and facilities for FY 2025-26.
- Prepare comprehensive reports in accordance with BEE guidelines and regulation CG-DL-E-08102021-230245.
- Identify energy saving opportunities and recommend cost-effective measures.
- Verify compliance with applicable standards and regulations.
- Submit interim and final audit reports within the stipulated completion period.
The process involves:
- Preliminary Assessment: Review existing energy consumption data and audit scope.
- Field Data Collection: Conduct site visits, measurements, and data gathering.
- Analysis: Analyze collected data to identify inefficiencies.
- Reporting: Prepare detailed reports with findings and recommendations.
- Presentation: Present audit results to UGVCL officials.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Energy Audit Report | Detailed document covering all findings and recommendations |
| Compliance Certificate | Confirming adherence to BEE standards |
| Improvement Plan | Actionable steps for energy efficiency |
The firm must ensure timely completion and submission of all reports as per the project schedule.
Technical Specifications
The energy audit services must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Audit Standards | As per BEE guidelines and regulation CG-DL-E-08102021-230245 |
| Data Collection | Use of calibrated instruments and approved methodologies |
| Reporting Format | Standardized formats prescribed by BEE |
| Certification | Certificate of compliance issued by Lead AEA |
| Timeline | Complete audit and submit reports within the completion period specified in the tender |
Sequential process:
- Review existing energy data
- Conduct site inspections
- Collect measurements
- Analyze data
- Prepare reports
- Submit for approval
The firm should have experienced personnel, including Lead AEA certified professionals, and utilize approved tools and software for data analysis.
Financial Requirements
The estimated budget for this energy audit project ranges from ₹10,00,000 to ₹15,00,000 (INR). The financial proposal should include a detailed breakdown of costs, including manpower, travel, equipment, and report preparation. Payment terms are as follows:
- 30% advance upon contract signing
- 40% after submission of draft reports
- 30% upon final acceptance and submission of all deliverables
All financial bids must be submitted through the secured price bid form on the NPROCURE portal. Bidders should ensure their financial proposals are valid for 120 days from the bid submission deadline.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration and submit copies of GST certificates.
- ✓ Must possess a valid BEE accreditation certificate for DISCOM sector energy audits.
- ✓ Should be included in the list of Empaneled Accredited Energy Audit Firms (EmAEA) as of the tender publication date.
- ✓ Must have positive net worth for the last three financial years, supported by audited balance sheets.
- ✓ Should be registered under the Indian Partnership Act, 1932, or the Companies Act, 1956, with valid registration or incorporation certificates.
- ✓ Must not have been blacklisted or debarred by any government department or utility, with a declaration on letterhead.
| Qualification Criteria | Minimum Requirement |
|---|---|
| BEE Certification | Valid and current for DISCOM sector |
| Financial Health | Positive net worth for last 3 years |
| Legal Registration | Valid registration certificate |
| Blacklist Status | Not blacklisted or debarred |
Bidders must submit all relevant documents supporting these criteria during the technical evaluation stage.
Bidding Process
Process Timeline
1. Preliminary Stage
13-01-2026 11:00
2. Technical Stage
15-01-2026 11:00
3. Commercial Stage
22-01-2026 11:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
APPENDIX-V
User Defined Template-Standard
Technical
TECHNICAL SPECIFICATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
Commercial
PRICE BID - 7530
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Tender Fee documents
Required 2
EMD documents
Required 3
Copy of GST registration Certificate
Required 4
Any Other Document (if Required)
Stage - Technical Stage
1
Tender Terms and conditions duly signed and seal
Required 2
The Bidders are required to upload all required documentation in support of the Eligibility/Qualification Criteria specified (e.g., detailed project of energy audit (MEA/M&V/DISCOM Annual Energy Audit done as per this regulation etc.) Citations and completion certificates, client, contact information for verification, profiles of project resources and all others).
Required 3
Office Address, Email and contact number of the Firm.
Required 4
Name and Certification Number of Lead AEA and List of CEA/AEA.
Required 5
Duly signed & stamped Annexure- I, II, III & IV.
Required 6
The firm must be included in the List of Empanelled Accredited Energy Audit Firms (EmAEA) eligible to for carrying Energy audit in DISCOM sector as define by BEE (attach BEE certificate of eligibility for DISCOM Energy Audit) for DISCOM sector for caring out Annual Energy Audit for UGVCLs on the date of publish of tender. Submit the related certificate. Else it will be eliminated from eligible criteria.
Required 7
The net worth for last three financial years should be positive. Copy of Balance Sheet for last three (3) Financial Years
Required 8
A firm registered/ related docume under the Indian Partnership Act, 1932 (9 of 1932) or a company incorporated under the Companies Act, 1956 (1 of 1956). Certificate of Registration/Incorporationnt should be submitted.
Required 9
• Bidder should have never been blacklisted/ debarred by any Govt. Undertaking/ Government departments/ JV of Central or State Govt. Undertaking/ SEBs/ Power Sector Utilities. Declaration from Bidder on letter head
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of the energy audit services in this tender?
The scope includes conducting detailed energy assessments as per BEE guidelines, identifying energy-saving opportunities, preparing comprehensive reports, and providing actionable recommendations for UGVCL's FY 2025-26 operations. The audit covers site inspections, data analysis, compliance verification, and submission of final reports within the stipulated timeline.
Who is eligible to participate in this government tender?
Eligible bidders must possess valid BEE accreditation for DISCOM sector energy audits, be registered under Indian Partnership Act or Companies Act, have positive net worth for the last three years, and not be blacklisted by any government entity. They must also submit all required documentation, including GST registration, balance sheets, and certification certificates.
What are the key deadlines for bid submission and evaluation?
The bid submission opens on 18-12-2025 at 17:30 and closes on 12-01-2026 at 18:00. Technical evaluation is scheduled for 15-01-2026 at 11:00, followed by commercial evaluation on 22-01-2026 at 11:00. Bidders must adhere strictly to these deadlines to ensure their participation.
How can I obtain the tender documents and support for online bidding?
Tender documents are available for free download on the NPROCURE portal. Bidders can attend free training sessions every Saturday at (n)Code Solutions, Ahmedabad, to learn about online bidding procedures. For technical support, contact (n)Code Support team via email at [email protected] or call +91-79-40007517.
What are the evaluation criteria for selecting the successful bidder?
Bids will be evaluated based on eligibility, technical approach, past experience, and financial proposal. The criteria include 30% for qualification, 40% for technical methodology, 20% for experience, and 10% for cost. Minimum thresholds are set to ensure only qualified firms proceed to the final selection.
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Documents 5
Annexure-I Contract Agreement.pdf
TENDER_DOCUMENT
Annexure-II.pdf
TENDER_DOCUMENT
Annexure-III.pdf
TENDER_DOCUMENT
Annexure-IV.pdf
TENDER_DOCUMENT
Tender Terms and Condition.pdf
TENDER_DOCUMENT
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Annexure-I Contract Agreement.pdf
TENDER_DOCUMENT
Annexure-II.pdf
TENDER_DOCUMENT
Annexure-III.pdf
TENDER_DOCUMENT
Annexure-IV.pdf
TENDER_DOCUMENT
Tender Terms and Condition.pdf
TENDER_DOCUMENT
