Open Power and Energy NPROCURE

Government Tender for Hiring Non-A.C. 7-Seater SUV/MUV Vehicles on ARC Basis in Gujarat

Bid Publish Date

24-Nov-2025, 6:00 pm

Bid End Date

15-Dec-2025, 4:00 pm

Value

₹13,74,786

Location

VADODARA , GUJARAT

Progress

Issue24-Nov-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for vehicle service providers to supply non-A.C., 7-seater SUV/MUV vehicles on an ARC basis for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 2 years, supporting power sector operations at the Tarsali Group Substation in Vadodara. Bidders must meet strict eligibility criteria, including valid vehicle documentation, experience in similar projects, and compliance with government norms. The procurement process is fully online, ensuring transparency and efficiency. With a total estimated value of approximately ₹13.74 lakh, this tender is ideal for transportation companies seeking government contracts in the power and energy sector. Participation involves submitting technical and financial proposals, attending vendor training, and adhering to all specified terms and conditions. This tender provides a strategic opportunity to establish long-term government partnerships while contributing to Gujarat’s power infrastructure development.

Scope Of Work

The selected bidder shall provide non-A.C., petrol/diesel driven, 7-seater SUV/MUV vehicles with the following specifications:

  • Vehicle Type: Close body, 7-seater (6+1)
  • Operational Hours: 12 hours per day
  • Monthly KMs: 3000 KMs
  • Contract Duration: 2 years on ARC basis
  • Location: Tarsali Group S/S, Jambuva, Gujarat

The scope includes:

  • Supplying vehicles as per technical specifications
  • Ensuring all vehicles are insured, registered, and have valid fitness and road permits
  • Maintaining vehicles in good condition throughout the contract period
  • Complying with all safety and government regulations

Process for engagement:

  1. Submit all required documents including RTGS slips, vehicle certificates, and experience proof.
  2. Undergo technical evaluation based on submitted documents.
  3. Finalize contract after bid evaluation.
Technical Specifications Details
Vehicle Type SUV/MUV, 7-seater, close body
Fuel Petrol/Diesel
AC Non-A.C.
Certification Fitness, Road Tax, R.C. Book, Insurance

The bidder must also undertake to provide vehicles not previously allocated for GETCO or other firms against work orders at the time of tender opening and thereafter.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type SUV/MUV, 7-seater, close body
Fuel Petrol or Diesel
Certification Valid fitness certificate, road permit, R.C. Book
Insurance Comprehensive insurance coverage
Registration Valid registration certificate

Sequential process:

  1. Submit vehicle documents.
  2. Undergo technical inspection.
  3. Confirm vehicle specifications meet tender requirements.

All vehicles must be maintained in excellent condition and ready for deployment at the start of the contract period.

Financial Requirements

The estimated contract value is approximately ₹13,74,786. The financial bid will be based on the percentage rate offered by bidders, which must be submitted through the secured library in the online portal. The cost breakdown includes:

Cost Component Amount
Vehicle procurement Included in bid
Service charges As per bid
Taxes Applicable as per government norms

Payment terms specify monthly payments based on verified vehicle deployment and operational hours. Bidders should ensure compliance with all financial documentation and GST registration requirements for smooth processing.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration, insurance, fitness, and road permits.
  • ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
  • ✓ Must possess GST registration, PAN card, and P.F. registration or undertake to do so.
  • ✓ Experience in providing similar vehicle services for government or power sector projects.
  • ✓ Submit self-attested copies of all relevant documents.
Financial & Qualification Requirements Details
Tender Fee Rs. 1180/- (RTGS slip required)
EMD As specified in tender documents
Experience Proven work in similar vehicle supply
Valid Documents Insurance, Road Permit, Fitness, R.C. Book
Firm Type Proprietorship, Partnership, Pvt Ltd
Certification Certificate on firm’s letterhead confirming vehicle availability

Bidders must meet all eligibility criteria to qualify for the bidding process.

Bidding Process

Process Timeline

1. Preliminary stage

15-12-2025 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Work experience for similar nature of work ( self attested)

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves supplying non-A.C., 7-seater SUV/MUV vehicles for Gujarat Energy Transmission Corporation Limited (GETCO). The vehicles must be petrol/diesel driven, with a close body design, and meet all technical and safety standards. The contract duration is 2 years, with daily operational hours of 12 hours and a monthly distance of 3000 KMs. The scope includes vehicle provision, maintenance, insurance, registration, and compliance with government norms.

How can I participate in this tender?

Interested bidders must download the tender documents from the official portal, pay the tender fee via RTGS, and submit all required documents including EMD, vehicle certificates, experience proof, and self-attested copies of GST, PAN, and P.F. registration. The submission is entirely online through the nProcure portal. Bidders should attend the vendor training sessions scheduled on Saturdays for guidance.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, insurance, fitness certificates, and road permits. They should have experience in similar vehicle supply projects, submit RTGS slips for fee and EMD, and hold GST and PAN certificates. The firm can be proprietorship, partnership, or Pvt Ltd, and must submit a certificate confirming vehicle availability. All documents must be self-attested and submitted before the deadline.

What are the technical specifications for the vehicles?

Vehicles must be 7-seater, close body SUVs or MUVs, fuelled by petrol or diesel, and non-A.C.. They should have valid fitness certificates, registration, insurance, and road permits. The vehicles should be well-maintained, compliant with safety standards, and capable of operating for 12 hours daily over 2 years. The technical evaluation will verify these specifications.

What is the evaluation process for the tender?

Bid evaluation will be based on technical compliance (40%), price bid (40%), and experience (20%). Bidders must meet all eligibility and technical criteria to qualify. The highest scoring bid considering both technical and financial aspects will be awarded the contract. The process involves document verification, technical assessment, and financial bid comparison.