Open State Governments & UT NPROCURE

Government Tender for Hiring of A/C Close Body Jeep with Driver in Rajkot

Bid Publish Date

18-Dec-2025, 12:01 am

Bid End Date

08-Jan-2026, 6:00 pm

Value

₹15,00,000

Location

RAJKOT , GUJARAT

Progress

Issue18-Dec-2025, 12:01 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

This government tender offers an exclusive opportunity for vehicle service providers to supply an A/C Close Body Jeep with driver in Rajkot for a two-year period. Managed by Paschim Gujarat Vij Company Limited, the project emphasizes reliable, safe, and compliant transportation solutions for government operations. Bidders must meet strict eligibility and technical criteria, including vehicle documentation, GPRS installation, and driver certifications. The procurement process involves online submission of technical and financial bids, with evaluation based on technical compliance, experience, and cost. The tender ensures transparency and adherence to government standards, providing a significant contract value of approximately INR 15,00,000. Interested companies specializing in fleet management, vehicle rental, and logistics are encouraged to participate, leveraging their expertise to deliver high-quality services aligned with public sector requirements.

Scope Of Work

The selected bidder will be responsible for providing a fully operational A/C Close Body Jeep with driver, available 24 hours daily, for a duration of two years. Key deliverables include:

  • Supplying a compliant vehicle with valid RTO documents, insurance, and fitness certificates.
  • Ensuring vehicle availability at the specified location in Rajkot.
  • Maintaining vehicle condition and adhering to safety standards.
  • Installing and maintaining GPRS tracking system.
  • Providing drivers with valid driving licenses, medical fitness certificates, and proper training.

The process involves:

  1. Vehicle procurement and registration.
  2. Installation of GPRS and safety equipment.
  3. Regular maintenance and compliance checks.
  4. Daily vehicle deployment as per schedule.
Specification Details
Vehicle Type Close Body Jeep (A/C)
Fuel Type Diesel/Petrol
Capacity Suitable for multiple passengers
Duration 24 hours daily
Completion Period 2 years

The bidder must submit all required documents, including vehicle quotations if new vehicles are provided, and undertake installation of GPRS and other safety measures.

Technical Specifications

Parameter Specification
Vehicle Type Close Body Jeep with A/C
Fuel Diesel or Petrol
Capacity Minimum 4 passengers
GPRS Must be installed and functional
Maintenance Regular checks as per government standards
Documents Valid RTO, insurance, fitness, PUC

The vehicle must meet all safety and emission standards as per Gujarat RTO norms. The bidder should follow a sequential process:

  1. Submit vehicle specifications and quotations.
  2. Complete vehicle registration and document verification.
  3. Install GPRS and safety features.
  4. Conduct trial runs and compliance checks.
  5. Deploy vehicle for daily operations.

Financial Requirements

The estimated contract value is INR 15,00,000, with a bid validity of 120 days. The financial bid must include detailed cost breakdowns:

Cost Component Amount (INR)
Vehicle rental To be quoted
Driver wages To be quoted
Fuel To be quoted
Maintenance To be quoted
GPRS installation To be quoted

Payments will be made quarterly based on performance and compliance. Bidders must submit a refundable EMD of INR 15,000 along with their bid. The tender fee of INR 1180 is non-refundable and payable online.

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Eligibility Criteria

  • ✓ Must have valid registration and RTO documents for the vehicle.
  • ✓ Must possess a valid insurance policy and fitness certificate.
  • ✓ Drivers must have valid driving licenses and medical fitness certificates.
  • ✓ Must submit self-certified copies of tender fee and EMD receipts.
  • ✓ Must provide P.F. certificates or notarized surety on Rs. 300 stamp paper.
  • ✓ Must have relevant experience in vehicle hiring for government projects.
  • ✓ Must submit vehicle quotations if providing new vehicles.
  • ✓ Must agree to installation of GPRS system and undertake compliance.
Qualification Requirement
Financial Minimum turnover of INR 10 lakh in the last fiscal year
Experience At least 2 years in vehicle hiring or transportation services
Documents Valid vehicle registration, insurance, fitness, PUC, RTO tax receipts
Certification Valid driver licenses, medical fitness certificates
Other Compliance with safety, GPRS installation, and technical standards

Bidding Process

Process Timeline

1. Technical Bid

09-01-2026 11:00

2. Price Bid

12-01-2026 11:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Price bid Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - Technical Bid

1

Copy of Tender fee Transaction Acknowledgement Receipt (self-certified)

Required
2

Copy of EMD fee Transaction Acknowledgement Receipt (self-certified)

Required
3

Scan Copy of PAN CARD

Required
4

Scan Copy of driving license of both drivers.

Required
5

Scan Copy of P.F Certificate

Required
6

Scan Copy of If P.F not applicable than surety on 300 Rs. stamp paper duly notarized

Required
7

Scan Copy of Insurance Policy.

Required
8

Scan Copy of PUC.

Required
9

Scan Copy of taxi passing certificate

Required
10

Scan Copy of R.T.O tax receipt

Required
11

Scan Copy of R.C. book of vehicle.

Required
12

Scan Copy of In case of bidder wants to provide new vehicle then they must have to submit the quotation of vehicle

Required
13

Scan Copy of consent on Rs. 300/- stamp paper for the time period in which new vehicle will provide

Required
14

Scan Copy of Undertaking of installation of GPRS system.

Required
15

Scan Copy of Medical fitness Certificate of both drivers.

Required
16

Any other documents related to tender

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring an A/C Close Body Jeep with driver for 24 hours daily over a period of two years in Rajkot. The scope includes vehicle provision, installation of GPRS, maintenance, and compliance with safety and emission standards, aimed at supporting government transportation needs.

Who can bid for this tender?

Qualified transportation service providers with valid vehicle registration, insurance, fitness certificates, driver licenses, and experience in government vehicle hiring can participate. Bidders must also meet technical and financial eligibility criteria outlined in the tender documents.

What are the key deadlines for this tender?

The bid submission deadline is 08-01-2026 at 18:00. Technical evaluation is scheduled for 09-01-2026 at 11:00, and price evaluation will be held on 12-01-2026 at 11:00. Bidders must adhere to these dates to qualify for award consideration.

What documents are required for bid submission?

Bidders must submit self-certified copies of tender fee and EMD receipts, vehicle registration, insurance, fitness, PUC, RTO tax receipts, driver licenses, medical certificates, vehicle quotations if new, GPRS installation undertaking, and other relevant documents as specified in the tender notice.

How is the evaluation process conducted?

Bids are evaluated based on technical compliance (50%), experience (20%), and cost competitiveness (30%). Minimum thresholds include 70% in technical assessment and complete documentation. The highest combined score will determine the successful bidder.

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