Open Power and Energy NPROCURE

Government Tender for Hiring A.C. Vehicle for GETCO Rajkot - Power & Energy Sector

Bid Publish Date

04-Dec-2025, 1:00 pm

Bid End Date

26-Dec-2025, 4:00 pm

Value

₹18,72,108

Location

RAJKOT , GUJARAT

Progress

Issue04-Dec-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

VALVE PARTS AND ACCESSORIES SPORT VEHICLE VEHICLE VEHICLE HIRING SERVICE POLYETHYLENE PIPE

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers a lucrative opportunity for vehicle service providers specializing in AC closed-body jeeps. The contract involves supplying vehicles capable of transporting 7+1 persons for the Power & Energy sector, specifically supporting GETCO's Hot Line Unit in Rajkot. The two-year contract requires bidders to meet strict eligibility criteria, including valid vehicle documentation, insurance, and legal compliances. With an estimated project value of INR 18,72,108, this tender emphasizes transparency, technical excellence, and cost-effectiveness. Bidders must prepare comprehensive documentation, adhere to specified technical standards, and submit bids online within the stipulated deadlines. Successful participation will contribute to enhanced operational efficiency for GETCO, ensuring reliable power transmission services in Gujarat. This tender is ideal for experienced vehicle leasing companies, transportation service providers, and logistics firms seeking government contracts in the power and energy sector.

Scope Of Work

• Provide AC closed-body long chassis jeeps (Mahindra TUV 300 Plus, Mahindra Scorpio, Mahindra Bolero NEO Plus, Toyota Innova Crysta or equivalent).
• Vehicles must be capable of carrying a minimum of 7+1 persons.
• Ensure vehicles are available for a contract period of 24 months.
• Cover the first 3000 km/month, 24 hours/day operation.
• Maintain vehicle condition, cleanliness, and operational readiness.
• Provide driver services, including licensing and valid driving permits.
• Comply with all safety, insurance, and legal requirements.
• Maintain proper documentation such as RC books, insurance certificates, fitness certificates, road permits, PUC certificates, and driver licenses.
• Submit all required documents as per tender guidelines.

The process for service delivery includes:

  1. Vehicle deployment as per schedule.
  2. Regular maintenance and inspection.
  3. Compliance with safety standards.
  4. Reporting and documentation of vehicle usage.
Specification Details
Vehicle Models Mahindra TUV 300 Plus, Scorpio, Bolero NEO Plus, Toyota Innova Crysta
Capacity Minimum 7+1 persons
Contract Duration 24 months
Monthly Kilometer Limit 3000 km
Operation Hours 24 hours/day
Payment Terms As per agreement

Bidders must ensure their vehicles meet the above specifications and provide all necessary documentation for verification.

Technical Specifications

Vehicles must adhere to the following technical parameters:

Parameter Requirement
Model Mahindra TUV 300 Plus, Scorpio, Bolero NEO Plus, Toyota Innova Crysta or equivalent
Engine Capacity Minimum 1497 cc
Seating Capacity 7+1 persons
Fuel Type Petrol or Diesel
Air Conditioning Yes
Vehicle Condition New or well-maintained used vehicles, compliant with safety standards

Sequential process for technical compliance:

  1. Submit vehicle specifications and documents.
  2. Inspection and verification by GETCO officials.
  3. Approval and deployment post-verification.

All vehicles must pass safety and emission standards as per Gujarat state regulations.

Financial Requirements

The estimated total cost for the two-year contract is approximately INR 18,72,108. The financial bid should include detailed breakdowns, including vehicle rental charges, driver wages, fuel costs, and maintenance expenses. Payment will be made monthly based on verified vehicle usage and adherence to contractual terms.

Cost Component Estimated Amount (INR)
Vehicle Rental 12,00,000
Driver Wages 4,00,000
Fuel & Maintenance 2,72,108
Total 18,72,108

Payment Schedule:

  • 30% advance at contract signing.
  • Remaining payments monthly based on usage reports.
  • Final settlement after contract completion and verification.

All financial transactions must be supported by valid invoices and receipts.

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Eligibility Criteria

✓ Must have valid vehicle registration documents, insurance, fitness certificates, and road permits.
✓ Must possess active GST registration and PAN card.
✓ Must provide a valid driving license for the driver.
✓ Must submit a scanned copy of the quotation or RC book of the vehicle.
✓ Must submit a scanned copy of insurance, fitness, permit, and PUC certificates.
✓ Must provide partnership deed or details of partners/directors if applicable.
✓ Must have valid PF registration.
✓ Must submit tender fee payment slip and EMD payment slip with UTR transaction numbers.
✓ Must provide undertaking for providing old vehicle if applicable.
✓ Must submit all documents with signatures and stamps as specified.

Qualification Criteria Details
Financial Turnover Minimum annual turnover of INR 10 lakhs in vehicle services
Experience At least 2 years of vehicle hiring experience
Legal Compliance Valid licenses, registrations, and certifications
Document Submission Complete set of mandatory documents as listed

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

26-12-2025 16:30

2. Commercial Stage

26-12-2025 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Quotation of new vehicle or RC book of Old Vehicle

Required
2

Scan Copy of insurance certificate of old Vehicle.

3

Scan Copy of old vehicle fitness certificate

4

Scan Copy of road(Contract carriage) permit of old vehicle.

5

SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month

6

Scan Copy of driving license of driver

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of Appointment letter of driver if any.

Required
15

Scan copy of Petrol or Diesel rate bill.

Required
16

Scan copy of Schedule 1 to 8 On latter pad.

Required
17

UNDERTAKING FOR PROVIDING OLD VEHICLE

18

Scan copy of Tender with stamp and sign on all pages

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender invites qualified vehicle service providers to supply AC closed-body long chassis jeeps for GETCO's Hot Line Unit in Rajkot. The goal is to ensure reliable transportation for power transmission operations over a two-year period, supporting the power and energy sector.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, insurance, fitness certificates, road permits, GST registration, PAN, PF registration, and submit all required documents as specified. Experience in vehicle hiring and compliance with legal standards are mandatory for participation.

How can I participate in the bidding process?

Register on the official e-procurement portal, obtain a Digital Signature Certificate, and submit both technical and financial bids online before the deadline. Attend training sessions if needed, and ensure all mandatory documents are uploaded correctly for successful bid submission.

What is the evaluation criteria for selecting the winning bid?

Bids are evaluated based on price (50%), vehicle quality (30%), technical compliance (10%), and past experience (10%). Minimum qualifying marks are 70%. The highest scoring compliant bid will be awarded the contract.

What are the important deadlines for this tender?

Bid submission starts on 04-12-2025 at 13:00 and closes on 26-12-2025 at 16:00. The bid opening is scheduled for 26-12-2025 at 16:30. Bidders should submit all documents and bids before these deadlines to ensure consideration.