Open State Governments & UT NPROCURE

Government Tender for Hiring Non-AC Diesel/Petrol SUV/MUV with Airbags in Jamnagar

Bid Publish Date

17-Nov-2025, 2:00 pm

Bid End Date

08-Dec-2025, 4:00 pm

Value

₹13,74,786

Location

JAMNAGAR , GUJARAT

Progress

Issue17-Nov-2025, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 5

PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for transport service providers to supply non-AC diesel/petrol SUVs with airbags for Jamnagar-based energy infrastructure projects. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the contract covers two years of daily transportation services for JE 66KV Bhanvad and Vansjaliya Group SS. Bidders must meet strict eligibility criteria, including vehicle specifications, safety standards, and legal documentation. The procurement process emphasizes transparency, timely submission, and compliance with all technical and financial requirements. This tender is ideal for companies with a fleet of suitable vehicles, experience in government contracts, and a focus on safety and reliability in transportation services within Gujarat's energy sector.

Scope Of Work

The selected bidder will be responsible for providing non-AC diesel/petrol driven SUV/MUV vehicles with the following specifications:

  • Minimum 8+1 seating capacity
  • Equipped with airbags for safety
  • Vehicles must be well-maintained and compliant with RTO regulations
  • Vehicles should have valid fitness certificates, RC books, comprehensive insurance, and PUC certificates

The scope includes:

  • Supplying vehicles for 12 hours daily for a period of two years
  • Covering a maximum of 3000 km per month
  • Ensuring availability of drivers with valid licenses and fitness certificates
  • Maintaining vehicles in good condition and adhering to safety standards
  • Submitting regular maintenance reports and vehicle logs to GETCO

The process involves:

  1. Vehicle inspection and approval before deployment
  2. Daily vehicle assignment as per schedule
  3. Periodic maintenance and safety checks
  4. Compliance with all applicable transport and safety regulations

The bidder must also ensure timely submission of all required documents and adhere to the contract terms and conditions specified in the tender document.

Technical Specifications

Vehicles must conform to the following technical parameters:

Specification Details
Vehicle Type SUV/MUV, Non-AC, Diesel/Petrol
Seating Capacity Minimum 8+1
Safety Features Airbags, seat belts, safety locks
Certification Valid fitness, RC, insurance, PUC
Maintenance Regular, as per RTO standards

Sequential process for technical compliance:

  1. Inspection of vehicles by authorized personnel
  2. Verification of documents including fitness and insurance
  3. Approval for deployment based on compliance
  4. Ongoing monitoring and maintenance throughout the contract period

Financial Requirements

The estimated contract value is approximately ₹13,74,786.00, covering vehicle procurement, maintenance, and operational costs. Payments will be made based on monthly invoices submitted with supporting documents. The financial breakdown includes:

Cost Component Amount
Vehicle hire charges Variable, based on daily rates
Maintenance and repairs Included in the contract
Driver wages Included in service charges

Payment terms:

  • Monthly payments upon submission of invoices
  • Payment schedule aligned with service delivery
  • Penalties for non-compliance or vehicle downtime

All financial transactions must be conducted via RTGS/NEFT/ONLINE methods, as per tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid GST registration with active status.
  • ✓ Must possess PAN card and P.F. Code registration or undertaking.
  • ✓ Must provide power of attorney if applicable.
  • ✓ Must submit payment receipts of EMD and tender fee.
  • ✓ Must have valid vehicle fitness certificates, RC books, and insurance policies for existing vehicles.
  • ✓ Must have driver licenses with appropriate driving permits.
  • ✓ MSME registration (if applicable).
  • ✓ All documents must be notarized or self-attested.
  • ✓ Financial criteria:
Criteria Minimum Requirement
Average annual turnover ₹13,74,786
Experience in similar contracts At least 2 years
  • ✓ Declaration of relationship with employees and other statutory documents as specified.
  • ✓ Bidders must meet all technical and legal requirements as per tender guidelines.

Bidding Process

Process Timeline

1. Tech bid
2. Price bid

Required Forms

Tech

tech bid

User Defined Template-Standard

Required

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Tech bid

1

Copy of PAN card.

Required
2

Copy of GST registration with active status

Required
3

Copy of power of attorney as the case may be

Required
4

Copy of partnership deed if any along with Form G, Proprietorship affidavit as the case may be.

Required
5

Copy for payment receipt of EMD & tender fee.

Required
6

P. F. Code Registration number or PF undertaking on 300rs stamp paper

Required
7

Copy of Driver having appropriate driving license.

Required
8

Copy Fitness of driver

Required
9

Seal & Signature of contractor must be required on all document of technical bid.

Required
10

All appropriate documents in case of old Vehicles. (like PUC,RC Book, Comprehensive Insurance Policy, RTO passing, taxi maxi passing fitness certificate etc.)

Required
11

Other documents( Stop deal, declaration, undertaking etc.)

Required
12

Other Documents, if Any

13

MSME Registration if applicable

14

Declaration of Relationship with Employee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring non-AC diesel or petrol SUVs/MUVs with airbags and at least 8+1 seating capacity for daily transportation services over two years in Jamnagar. Vehicles must be well-maintained, compliant with safety standards, and equipped with all necessary documents such as fitness certificates and insurance.

Who is eligible to participate in this tender?

Eligible bidders must have valid GST registration, PAN card, P.F. registration, and experience in similar vehicle leasing contracts. They must also submit all required documents including vehicle fitness, driver licenses, and financial credentials. MSME registration is optional but advantageous.

What are the key dates and deadlines?

Bid submission opens on 17-11-2025 at 14:00 and closes on 08-12-2025 at 16:00. The bid opening will be conducted shortly after the deadline. Bidders should ensure all documents are uploaded before the deadline to avoid disqualification.

How is the bid evaluated?

Evaluation is based on technical compliance (40%), price (30%), experience (20%), and financial stability (10%). Bids must meet minimum thresholds in all categories. The highest-scoring bid will be selected for contract award.

What is the payment process?

Payments will be made monthly based on invoices submitted with supporting documents. All transactions must be processed via RTGS/NEFT/ONLINE methods. Penalties apply for non-compliance or vehicle downtime.