Open State Governments & UT NPROCURE

Government Tender for Hiring of Vehicle - Ahmedabad | UGVCL Vehicle Rental Opportunity

Bid Publish Date

12-Dec-2025, 6:00 pm

Bid End Date

23-Dec-2025, 6:30 pm

Value

₹19,15,310

Location

AHMADABAD , GUJARAT

Progress

Issue12-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Service

Completion Period

24  Months

Currency Type

Single

Categories 2

VEHICLE VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for vehicle rental service providers to supply a Maruti Ertiga (AC) vehicle for Ahmedabad-based government operations under UGVCL. The project involves 24 months of vehicle hire for office use, with a focus on transparency, compliance, and quality service. Bidders must meet specific eligibility criteria, including submission of tender fee, EMD, and technical documentation. The tender process is conducted electronically via the nProcure portal, ensuring efficiency and fairness. Key dates include bid start on 12-12-2025 and bid end on 23-12-2025. The estimated project value is approximately INR 19.15 lakhs. This opportunity is ideal for fleet providers seeking government contracts in Gujarat, with detailed technical, financial, and procedural guidelines provided to facilitate smooth participation and successful bidding.

Scope Of Work

The selected service provider will be responsible for providing a Maruti Ertiga (AC) vehicle for 12 hours daily for office use under the Ministry of State Energy (MoSE). The scope includes:

  • Supplying a fully insured, well-maintained vehicle as per tender specifications.
  • Ensuring availability of the vehicle during specified hours.
  • Maintaining the vehicle in good condition throughout the contract period.
  • Providing timely replacement in case of breakdown or maintenance issues.
  • Complying with all safety and regulatory standards.

The process involves:

  1. Submission of bid with all required documents.
  2. Evaluation of technical and financial proposals.
  3. Final selection and contract signing.
Specification Details
Vehicle Type Maruti Ertiga (AC)
Usage Hours 12 hours daily
Contract Duration 24 months
Location Ahmedabad
Completion Period 24 months

The service provider must adhere to all conditions specified in the tender document, including compliance with safety, insurance, and operational standards.

Technical Specifications

The vehicle must meet the following technical parameters:

Parameter Specification
Vehicle Model Maruti Ertiga (AC)
Seating Capacity 7 persons
Fuel Type Petrol or Diesel
Insurance Comprehensive insurance coverage
Maintenance Regular servicing as per manufacturer guidelines

Sequential process for technical compliance:

  1. Submit technical bid with all required documents.
  2. Technical evaluation by UGVCL.
  3. Approval and verification of vehicle specifications.

The vehicle should be equipped with GPS tracking and safety features as per government standards.

Financial Requirements

The estimated cost for the project is INR 19,15,309.92. The financial bid should include a detailed breakdown:

Cost Component Amount (INR)
Vehicle Rental 15,00,000
Insurance 2,00,000
Maintenance & Miscellaneous 2,15,309.92

Payment terms:

  • 30% advance at contract signing.
  • Remaining payments based on monthly milestones.
  • Payments will be made upon submission of valid invoices and completion certificates.

Bidders must ensure their financial proposals are competitive and compliant with tender guidelines.

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Eligibility Criteria

✓ Must have valid registration and licensing for vehicle rental services.
✓ Must submit proof of tender fee and EMD as per tender guidelines.
✓ Must have experience in providing vehicle services to government or corporate clients.
✓ Financial stability with an average turnover of at least INR 50 lakhs in the last 3 years.

Qualification Criteria Minimum Requirement
Experience in Vehicle Rental 3 years
Financial Turnover INR 50 lakhs annually
Certification Valid vehicle rental license
EMD Submission As specified in tender documents

✓ Bidders must comply with all technical and legal requirements specified in the tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

24-12-2025 11:30

2. Technical Stage

24-12-2025 12:00

3. Commercial Stage

24-12-2025 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid

User Defined Template-Standard

Required

Commercial

hiring of vehicle percentage

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Proof of Tender Fee

Required
2

Attach Proof of EMD

Required

Stage - Technical Stage

1

Documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender aims to select a qualified service provider for hiring a Maruti Ertiga (AC) vehicle for office use under the Ministry of State Energy (MoSE) in Ahmedabad. The service involves providing reliable vehicle rental services for a period of 24 months, ensuring smooth transportation support for government operations.

Who can participate in this vehicle hiring tender?

Eligible bidders include vehicle rental companies, fleet service providers, and logistics firms with proven experience in providing government or corporate vehicle services. Bidders must meet the specified eligibility criteria, including valid licenses, technical capability, and financial stability.

What are the key dates for bid submission and evaluation?

The bid submission starts on 12-12-2025 and ends on 23-12-2025 at 18:30. The technical evaluation will be conducted on 24-12-2025 at 11:30, followed by financial bid opening at 12:10. Bidders should ensure timely submission to avoid disqualification.

What documents are required to participate?

Bidders must submit:

  • Proof of tender fee payment
  • Proof of EMD
  • Technical documents as per tender conditions
  • Any additional certifications or licenses specified in the tender document.
    All documents must be uploaded electronically via the nProcure portal.
How can bidders prepare for the online bidding process?

Bidders should procure a valid Digital Signature Certificate (DSC), attend vendor training sessions organized weekly, and review the detailed tender documents available for download. Support is available from the (n)Procure support team for technical assistance and training.

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