Open Power and Energy NPROCURE

Government Tender for Hiring Vehicle with AC & GPS for PGVCL Bhuj Police Station

Bid Publish Date

02-Dec-2025, 10:30 am

Bid End Date

30-Dec-2025, 6:00 pm

Value

₹15,02,800

Location

KACHCHH , GUJARAT

Progress

Issue02-Dec-2025, 10:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES VEHICLE NAVIGATION SYSTEM VEHICLE HIRING SERVICE

This government tender offers an exclusive opportunity for vehicle service providers to supply a close body Jeep Bolero with AC and GPS for PGVCL's Police Station in Bhuj, Gujarat. The project involves 24 months of vehicle leasing with a total estimated value of INR 15,02,800. Bidders must meet strict eligibility criteria, including submission of legal, financial, and technical documents, and participate through the transparent NPROCURE e-Procurement platform. The tender process comprises preliminary and commercial evaluation stages, with deadlines set for December 10, 2025. This procurement aims to enhance public safety and operational efficiency for PGVCL, providing a strategic opportunity for reputed fleet management companies to collaborate with the government. The tender emphasizes compliance, quality, and cost-effectiveness, ensuring a fair and competitive bidding environment for all qualified bidders.

Scope Of Work

The scope of work includes:

  • Providing a close body Jeep Bolero or equivalent vehicle with AC and GPS system as specified.
  • The vehicle must be new or well-maintained and suitable for official government use.
  • Operational for 24 months from the date of contract award.
  • Ensuring regular maintenance and timely servicing of the vehicle.
  • The vehicle should be insured and comply with all legal and safety standards.
  • Driver engagement: The bidder shall provide qualified drivers holding valid licenses.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Verification of eligibility criteria and documents.
  3. Evaluation of bids based on predefined criteria.
  4. Contract award to the successful bidder.
Specification Details
Vehicle Type Close body Jeep Bolero or equivalent
Features AC, GPS system
Duration 24 months
Estimated Cost INR 15,02,800
Completion Period 24 months

Bidders must adhere to all tender specifications and submit all required documents as per the tender guidelines.

Technical Specifications

Parameter Specification
Vehicle Type Close body Jeep Bolero or equivalent
Features Air Conditioning (AC), GPS system
Vehicle Age Not older than 3 years
Fuel Type Petrol or Diesel
Seating Capacity Minimum 4 passengers
Certification Must have valid RC Book, insurance, and pollution certificates

Process:

  1. Bidders submit technical documents.
  2. Inspection and verification by PGVCL officials.
  3. Technical approval and move to financial bidding.

All vehicles must meet the technical standards specified and be compliant with local transport regulations.

Financial Requirements

The estimated cost for the entire contract is INR 15,02,800. Bidders should provide a detailed cost breakdown including vehicle rent, maintenance, driver wages, and other applicable charges. The payment will be made in installments based on milestones or monthly invoices, subject to approval of vehicle condition and service quality.

Cost Component Amount (INR)
Vehicle Lease 10,00,000
Maintenance & Servicing 3,00,000
Driver Wages 2,00,000
Miscellaneous 50,000
Total 15,02,800

Payment terms include:

  • 30% advance upon contract signing.
  • Monthly payments based on invoice submission.
  • Final payment after successful completion and acceptance.

All financial proposals must be valid for 60 days from bid submission date.

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Eligibility Criteria

✓ Must have a valid Digital Signature Certificate (DSC) for signing tender documents.
✓ Must submit a valid insurance policy for the vehicle.
✓ Must provide taxi passing documents.
✓ Must possess a valid PAN card.
✓ First and second driver licenses are mandatory.
✓ Vehicle should have a valid RC Book.
✓ GST registration certificate or supporting evidence if not applicable.
✓ Annual Turnover certificate demonstrating financial stability.
✓ Last 3 IT returns copies.

Qualification Requirement Details
Financial Capacity Minimum annual turnover of INR 10,00,000
Experience Proven experience in vehicle leasing or fleet management
Legal Compliance Valid licenses, insurance, and registration
Certification Digital Signature Certificate (DSC)

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 11:00

2. Commercial Stage

31-12-2025 12:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price bid Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender copy dually signed using Digital Certi/Sign.

Required
2

Insurance policy.

Required
3

Taxi passing documents.

Required
4

Pan card.

Required
5

First driver license.

Required
6

Second driver license.

Required
7

RC Book.

Required
8

GST Registration or if not applicable then supporting evidence.

Required
9

Annual Turnover certificate.

Required
10

Last 3 IT returns copies.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Stage - Commercial Stage

1

SCHEDULE B

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to hire a close body Jeep Bolero or equivalent vehicle equipped with AC and GPS system for the PGVCL Police Station in Bhuj, Gujarat, to ensure reliable transportation for official duties over a period of 24 months. It provides an opportunity for vehicle leasing companies and fleet service providers to collaborate with PGVCL for public safety and operational efficiency.

What are the key eligibility criteria for bidders?

Bidders must possess a valid Digital Signature Certificate (DSC), submit insurance policies, provide driver licenses, RC Book, GST registration or supporting evidence, and demonstrate financial stability with IT returns and turnover certificates. Experience in vehicle leasing or fleet management is also essential. All documents must be valid, complete, and submitted as per the tender guidelines.

How can I participate in the bidding process?

Interested bidders should download the tender documents from the NPROCURE platform, prepare all required documents, and submit bids electronically before the deadline of 09-12-2025. The process includes a preliminary evaluation on December 10, 2025, followed by commercial evaluation. Bidders are encouraged to attend the free vendor training sessions for guidance on bid submission.

What are the technical specifications for the vehicle?

The vehicle must be a close body Jeep Bolero or equivalent, not older than 3 years, equipped with AC and GPS system. It should have a minimum seating capacity of 4, valid RC Book, insurance, and meet pollution and safety standards. The vehicle must be well-maintained and suitable for government use over the 24-month period.

What is the estimated budget for this tender?

The total estimated cost is approximately INR 15,02,800. The budget breakdown includes vehicle lease charges, maintenance, driver wages, and miscellaneous expenses. Payments will be made in installments based on milestones or monthly invoices, subject to vehicle condition and service quality verification.