Open Power and Energy NPROCURE

Government Tender for Housekeeping Services at Bharuch Power Office - 2-Year Contract

Bid Publish Date

20-Nov-2025, 1:00 pm

Bid End Date

03-Dec-2025, 6:10 pm

Value

₹34,71,777

Location

BHARUCH , GUJARAT

Progress

Issue20-Nov-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹2,360

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 1

HOSPITALITY RELATED SERVICES

This government tender offers an exclusive opportunity for experienced housekeeping service providers to secure a two-year contract at Bharuch's key government facilities, including offices, police stations, and training centres. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project emphasizes maintaining high standards of cleanliness, hygiene, and sanitation across multiple premises. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, GST registration, and technical documentation. The tender process involves preliminary, technical, and commercial evaluations, with a clear timeline for submission, evaluation, and award. With an estimated value of over Rs. 34.7 lakh, this contract provides a significant opportunity for facilities management companies seeking government contracts in Gujarat. The process is conducted electronically, ensuring transparency and efficiency, with support available for bidders throughout the process.

Scope Of Work

The scope of work encompasses providing comprehensive housekeeping and cleaning services at multiple government facilities in Bharuch. Key deliverables include:

  • Daily cleaning of offices, police stations, training centres, gardens, and open yards.
  • Maintenance of hygiene standards in restrooms, corridors, and common areas.
  • Waste disposal and sanitation management.
  • Upkeep of gardens and outdoor spaces.

The process involves:

  1. Preparation and planning for daily cleaning schedules.
  2. Execution of cleaning tasks as per the specified standards.
  3. Supervision and quality checks by designated personnel.
  4. Reporting and documentation of daily activities.

Bidder must ensure the use of approved cleaning materials and equipment. The contract duration is 24 months, with the possibility of renewal based on performance.

Item Specification
Service Duration 24 Months
Locations Bharuch Circle Office, RSO Bharuch, Store Office, Open Yard, GEKC Training Centre, Garden, Police Station
Work Hours As per government office timings
Quality Standards As per government norms and guidelines

Bidders should submit a detailed plan including manpower deployment, equipment, and materials to ensure seamless service delivery.

Technical Specifications

Bidders must ensure their equipment and materials meet the following technical parameters:

Parameter Specification
Equipment Approved vacuum cleaners, mops, brooms, and cleaning agents
Materials Eco-friendly and government-approved cleaning chemicals
Manpower Adequate trained staff as per scope of work
Service Standards Adherence to government cleanliness norms

Sequential procedures include:

  1. Assessment of site requirements.
  2. Procurement of approved equipment and materials.
  3. Deployment of trained manpower.
  4. Regular supervision and quality checks.
  5. Reporting and feedback collection.

Bidder must submit technical documents demonstrating compliance with these specifications.

Financial Requirements

The estimated total cost for the two-year contract is approximately Rs. 34,71,777.22. The bidding process requires bidders to submit a detailed financial proposal, including breakdowns for manpower, materials, and miscellaneous expenses. The payment terms are as follows:

  • Initial payment upon contract signing.
  • Monthly installments based on work completion and approval.
  • Final settlement after successful completion and inspection.
Cost Component Estimated Amount (INR)
Manpower Rs. 15,00,000
Materials Rs. 10,00,000
Equipment Rs. 5,00,000
Miscellaneous Rs. 4,71,777
Total Rs. 34,71,777.22

Bidders must ensure transparency and compliance with government financial regulations while submitting proposals.

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Eligibility Criteria

  • ✓ Must have valid GST registration and submit GST certificate.
  • ✓ Attache scan copy of original receipt of payment for tender fee and EMD.
  • ✓ Provide cancel check or bank details for EMD refund.
  • ✓ Must have previous experience in providing housekeeping services to government or reputed private organizations.
  • ✓ Submit all required documents for preliminary and technical stages, including tender documents.
  • ✓ Bidder should be financially sound with relevant experience.
Qualification Criteria Details
Tender Fee Rs. 2360 (non-refundable)
Estimated Cost Rs. 34,71,777.22
Experience Minimum 2 years in housekeeping services
Financial Stability Proof of turnover and financial statements for last 2 years
Certification Valid GST registration, PAN, and other relevant licenses

Bidding Process

Process Timeline

1. Preliminary Stage

04-12-2025 11:00

2. Technical Stage

04-12-2025 11:10

3. Commercial Stage

04-12-2025 11:20

Required Forms

Preliminary

Tender Fee RTGS/NEFT_Online Form

User Defined Template-Standard

Required

EMD RTGS/NEFT_Online Form

User Defined Template-Standard

Required

Technical

Tech Stage (Civil)

User Defined Template-Standard

Required

Commercial

Housekeeping

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attache Scan copy of Original Receipt of Payment of Tender Fee & EMD amount

Required
2

Attache Cancel Check/Bank Details for EMD refund

Required
3

Attaché GST Registration Certificate

Required

Stage - Technical Stage

1

All Tender Documents as per tender required to be attached

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this housekeeping tender?

The bid submission deadline is 03-12-2025 at 18:10. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required for the preliminary stage of bidding?

Bidders must submit:

  • Scan copy of original receipt of payment of tender fee and EMD,
  • Cancel check or bank details for EMD refund,
  • GST Registration Certificate.
    All documents must be uploaded through the online portal as per the tender guidelines.
What is the scope of work for this housekeeping contract?

The scope includes daily cleaning, waste disposal, garden maintenance, and sanitation at multiple government premises. Bidders are required to provide trained manpower, approved cleaning materials, and equipment to ensure standards are met over a 24-month period.

How will the tender be evaluated?

Evaluation will be based on technical competence (40%), financial proposal (30%), past performance (20%), and compliance with technical standards (10%). Minimum qualifying marks are 50% in each criterion, and the highest-scoring eligible bidder will be awarded the contract.

Who can I contact for assistance during the bidding process?

For support, contact the DGVCL Bharuch Circle at [email protected] or call +91-79-40007517, 40007514, 40007515. On-site assistance and training are available at the office located OPP. C-DIVISION POLICE STATION, MAKTAMPUR, BHARUCH.