Open Miscellaneous NPROCURE

Government Tender for Annual Housekeeping Contract at M. S. University of Baroda, Vadodara

Bid Publish Date

06-Dec-2025, 6:59 pm

Bid End Date

02-Jan-2026, 4:00 pm

Value

₹2,20,16,648

Location

VADODARA , GUJARAT

Progress

Issue06-Dec-2025, 6:59 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹3,600

Contract Form

Works

Completion Period

16  Months

Currency Type

Single

Categories 1

HOSPITALITY RELATED SERVICES

This government tender offers an opportunity for experienced facilities management companies to provide comprehensive housekeeping services at The Maharaja Sayajirao University of Baroda, Vadodara. The contract covers annual cleaning and sanitation of university residence halls and campus buildings for 2025-2026 and 2026-2027. With a total estimated value of INR 22 million, the project emphasizes quality, safety, and environmental sustainability. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and compliance with technical specifications. The procurement process is conducted electronically, ensuring transparency and fairness. This tender is ideal for companies specializing in large-scale institutional cleaning, campus maintenance, and facilities management seeking to collaborate with a prestigious government educational institution. The project aims to enhance campus hygiene standards, support student welfare, and uphold the university’s reputation for excellence in education and campus environment management.

Scope Of Work

The selected contractor will be responsible for providing comprehensive housekeeping services across designated university buildings, including:

  • Cleaning and maintenance of wash areas, passages, and rooms within the Halls of Residence.
  • Campus-wide cleaning activities, including corridors, common areas, and outdoor spaces.
  • Room service and waste disposal as per university standards.

The work shall be executed as per the following process:

  1. Preparation and Planning: Develop a detailed cleaning schedule and resource allocation plan.
  2. Execution: Carry out cleaning activities daily, ensuring hygiene and safety standards.
  3. Supervision: Regular supervision by trained personnel to maintain quality.
  4. Reporting: Submit periodic reports on work progress and issues.

Key deliverables include:

  • Daily cleaning of specified areas.
  • Weekly deep cleaning and sanitation.
  • Maintenance of cleaning equipment and supplies.
Specification Details
Cleaning Frequency Daily and weekly as per schedule
Work Hours During university operational hours
Equipment Modern cleaning tools and eco-friendly products
Staff Qualification Trained and certified housekeeping personnel

The contractor must ensure compliance with all safety and environmental regulations and provide all necessary cleaning materials and equipment.

Technical Specifications

The contractor shall use eco-friendly cleaning agents and modern equipment conforming to safety standards. Technical parameters include:

Parameter Specification
Equipment Automated scrubbers, vacuum cleaners, eco-friendly mops
Cleaning Agents Biodegradable, non-toxic, approved by environmental authorities
Staff Qualification Certified in hygiene and safety protocols
Work Schedule 6 days a week, with provisions for emergency cleaning

Sequential process:

  1. Mobilize resources and conduct site assessment.
  2. Develop and submit a detailed cleaning plan.
  3. Execute cleaning as per schedule, maintaining quality standards.
  4. Regular inspections and quality audits.

Financial Requirements

The total estimated budget for this contract is approximately INR 22,016,647.75. Payment will be made in installments based on milestones and submission of satisfactory reports. The breakdown includes:

Cost Component Amount (INR)
Monthly Service Charges INR 1,83,472.31
Material Costs Included in service charges
Contingency and Miscellaneous As per agreement

Payment terms:

  • 30% advance upon contract signing.
  • 40% after 6 months of satisfactory service.
  • 30% after completion and acceptance.
    All payments are subject to submission of valid invoices and performance certificates.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for housekeeping services.
  • ✓ Proven experience in campus or large-scale institutional cleaning.
  • ✓ Demonstrated financial stability with relevant turnover.
  • ✓ Submission of all required documents including technical bid, EMD, PAN, GST registration, and work experience certificates.
  • ✓ Valid solvency certificate from a nationalized bank.
  • ✓ Submission of IT returns for FY 2022-23, 2023-24, 2024-25.
  • ✓ Complete documentation, including partnership deed (if applicable), signed terms, and work completion certificates.
Qualification Criteria
Experience Minimum 3 years in institutional cleaning
Financial Turnover Minimum INR 50 lakhs for FY 2022-23 to 2024-25
Document Submission All mandatory documents as specified
Certification Valid GST, PAN, and bank solvency certificates

Bidding Process

Process Timeline

1. Preliminary

06-01-2026 15:00

2. Financial

06-01-2026 15:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary

1

Completely filled up Technical Bid with sign and seal of contractor

Required
2

DD of Tender Fees

Required
3

DD of EMD

Required
4

Pan Card

Required
5

GST registration certificate

Required
6

Form B1 sign and seal of contractor on all 43 pages and completely filled annexures 1 to 4 on letter head

Required
7

Valid Nationalized Bank solvency certificate with validity

Required
8

CA certified Turnover of FY 2022-23,23-24,24-25

Required
9

3A completeion certificate for similar nature of works showing actual work done amount and work completion date signed by concerned authority

Required
10

Partnership Deed

11

Special Terms and Condiions with sign and seal of the contractor an all pages

Required
12

IT Return of FY 2022-23,23-24,24-25

Required
13

List of similar nature of work with work orders

Required
14

Registration of the contractor with any organizations if any

15

List of permanent or payroll employees with technical staff

Required
16

Upload sign and seal copy of Appendix I,II,III,IV , V

Required
17

Memorundam of acceptance

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this housekeeping tender?

The scope includes cleaning wash areas, passages, rooms, and campus-wide cleaning activities at various Halls of Residence within the university. Responsibilities encompass daily cleaning, sanitation, waste disposal, and maintenance of cleaning equipment, ensuring hygiene standards are met throughout the contract period.

What are the eligibility criteria for bidders?

Bidders must possess valid licenses, experience in large-scale institutional cleaning, financial stability with a minimum turnover of INR 50 lakhs for FY 2022-23 to 2024-25, and submit all required documents including PAN, GST registration, bank solvency certificates, and past work certificates. Technical and financial documents must be complete and compliant.

How can I participate in the bidding process?

Interested bidders need to register on the official e-procurement portal, download tender documents, submit all mandatory documents including EMD and tender fee before the deadline, and attend the bid opening. Ensure compliance with all technical and financial requirements to qualify for evaluation.

What is the estimated value of this contract?

The total estimated contract value is approximately INR 22,016,647.75. The budget covers comprehensive housekeeping services, including labor, materials, and equipment, over the contract period of 16 months.

What are the key dates and deadlines for this tender?

Bid submission opens on 06-12-2025 at 18:59 and closes on 02-01-2026 at 16:00. The bid opening will occur on 06-01-2026 at 15:00 for preliminary evaluation and at 15:05 for financial assessment. Bidders must adhere strictly to these deadlines.