Open State Governments & UT NPROCURE

Government Tender for HVAC Work at Pandit Deendayal Energy University, Gandhinagar

Bid Publish Date

18-Nov-2025, 3:30 pm

Bid End Date

09-Dec-2025, 6:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue18-Nov-2025, 3:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

HVAC AIR CONDITIONER SERVICES

This government tender offers a significant opportunity for HVAC service providers to collaborate with Pandit Deendayal Energy University in Gandhinagar, Gujarat. The project involves comprehensive installation, maintenance, and servicing of air conditioning systems across university facilities. Bidders must meet strict eligibility criteria, including experience, certifications, and financial stability. The tender process is transparent, with clear deadlines, evaluation criteria, and submission guidelines. The scope covers energy-efficient HVAC solutions complying with BIS, IEC, and environmental standards. This opportunity is ideal for experienced HVAC contractors seeking to work with a prominent government-funded educational institution, ensuring modern climate control solutions. The project aims to enhance the university's infrastructure while promoting sustainable and energy-efficient practices. Interested companies are encouraged to review all tender documents, participate in training sessions, and submit competitive bids to secure this valuable government contract.

Scope Of Work

The scope of work for this HVAC tender includes:

  • Installation of HVAC systems in designated university buildings
  • Commissioning and testing of installed systems
  • Routine maintenance and servicing of existing and new HVAC units
  • Supply of necessary equipment and materials as per specifications
  • Adherence to safety and environmental standards during installation and operation

The process involves:

  1. Site assessment and survey to determine specific requirements
  2. Preparation of detailed installation plan in consultation with university authorities
  3. Procurement of HVAC equipment compliant with technical specifications
  4. Installation and commissioning within the stipulated completion period
  5. Post-installation testing and handover
Specification Details
Equipment Type Split AC, Central AC, VRF systems
Energy Efficiency Minimum SEER 16
Compliance Standards BIS, IEC, local environmental norms
Warranty Period Minimum 12 months

Bidder must ensure all work complies with the tender documents and applicable standards.

Technical Specifications

The HVAC systems must meet the following technical parameters:

Parameter Specification
System Type Split, Central, VRF
Cooling Capacity 5 TR to 50 TR
Power Supply 230V/415V, 3-phase
Control System Smart/Automated controls
Energy Efficiency Minimum SEER 16
Standards BIS, IEC, local environmental norms

Sequential procedures include:

  • Site survey and assessment
  • Equipment procurement
  • Installation as per approved plan
  • Testing and commissioning
  • Final handover and documentation

Financial Requirements

The estimated budget for this HVAC project ranges from INR 20 lakhs to INR 50 lakhs, depending on the scope and scale of work. The financial breakdown includes:

Cost Component Estimated Amount
Equipment & Materials INR 12-30 Lakhs
Labour & Installation INR 5-10 Lakhs
Maintenance & Testing INR 3-5 Lakhs

Payment terms are as follows:

  • 30% advance upon contract signing
  • 50% after installation and testing
  • 20% after final acceptance
    All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for HVAC services in India
  • ✓ Proven experience of at least 3 years in executing HVAC projects for educational or government institutions
  • ✓ Submission of EMD amount of INR 300,000
  • ✓ Must provide relevant certifications and technical qualifications
  • ✓ Financial stability as demonstrated by turnover exceeding INR 50 lakhs in the last fiscal year
  • ✓ Ability to complete the project within the specified timeline
Qualification Criteria Minimum Requirement
Annual Turnover INR 50 Lakhs
Experience 3+ years in HVAC projects
Certifications BIS, IEC, or equivalent
EMD Amount INR 300,000
Technical Capability Demonstrated expertise in HVAC installation

Bidders must submit all required documents as specified in the tender to qualify.

Bidding Process

Process Timeline

1. PRIMARY STAGE

12-12-2025 14:00

2. COMMERCIAL STAGE

12-12-2025 16:00

Required Forms

PRIMARY

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Price Bid Form

Library-Secured

Required

Required Documents

Stage - PRIMARY STAGE

1

Attachment facility given here

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this HVAC tender?

The bid submission deadline is 09-12-2025 at 18:00 hours. Bidders must upload all required documents and bids before this date and time to be considered.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have a minimum of 3 years of HVAC project experience, an annual turnover exceeding INR 50 Lakhs, valid licenses, and submit an EMD of INR 300,000. All necessary certifications and prior project references must be provided.

How can I download the tender documents and participate online?

Tender documents are available for free download from the official portal. Bidders need a valid Digital Certificate for online submission. Support and training sessions are available at (n)Code Solutions, Ahmedabad, every Saturday. For assistance, contact n)Procure Support at +91-79-40007517 or email [email protected].

What is the scope of work covered under this HVAC tender?

The scope includes installation, commissioning, maintenance, and servicing of HVAC systems such as split ACs, central ACs, and VRF systems. Bidders must ensure compliance with energy efficiency standards, safety norms, and deliver quality work within the specified timeline.

What are the evaluation criteria for selecting the winning bid?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), compliance with specifications (10%), and past performance (10%). A minimum of 70% in technical evaluation is required for qualification.