Open State Governments & UT NPROCURE

Government Tender for Integrated Facility Management Services at Circuit House Somnath

Bid Publish Date

23-Sep-2025, 5:00 pm

Bid End Date

28-Nov-2025, 6:00 pm

EMD

₹5,00,000

Value

₹30,72,000

Location

GIR SOMNATH , GUJARAT

Progress

Issue23-Sep-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹18,000

Contract Form

Works

Completion Period

10  Years

Currency Type

Single

Categories 9

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

This government tender offers an opportunity for experienced facility management firms to provide integrated services at Circuit House Somnath, Gujarat. The project involves comprehensive housekeeping, security, maintenance, and landscaping services for a duration of 10 years, with an estimated value of ₹30,72,000. Bidders must meet strict eligibility criteria, including submission of registration certificates, technical credentials, and financial documents. The tender process includes a preliminary evaluation, followed by a price bid opening, with detailed deadlines and evaluation criteria. Successful bidders will work closely with the Roads and Buildings Department to ensure high standards of service, safety, and compliance. This long-term project presents a lucrative opportunity for firms specializing in facility management, security, and maintenance services, aiming to enhance government infrastructure and service quality in Gujarat.

Scope Of Work

The selected agency will be responsible for providing comprehensive facility management services at the Circuit House Somnath, including but not limited to:

  • Housekeeping and cleaning services
  • Security and surveillance
  • Maintenance of electrical and plumbing systems
  • Gardening and landscaping
  • Waste management
  • Provision of security personnel and support staff

The scope includes:

  1. Initial assessment and planning to understand the specific needs of the Circuit House.
  2. Implementation of daily operational activities as per the standards specified.
  3. Regular maintenance and inspections of all facilities.
  4. Coordination with government authorities for compliance and reporting.
  5. Provision of necessary equipment, tools, and consumables.
  6. Adherence to safety, health, and environmental regulations.
Service Components Specifications
Housekeeping Daily cleaning, sanitation, pest control
Security 24/7 security personnel, CCTV surveillance
Maintenance Electrical, plumbing, HVAC systems
Landscaping Garden upkeep, lawn mowing
Waste Management Segregation, disposal as per norms

The agency must ensure timely delivery of services and maintain high standards of quality and safety throughout the contract period.

Technical Specifications

The technical specifications include:

Parameter Requirement
Service Standards Compliance with GOI norms and standards
Equipment Modern cleaning and security equipment
Staff Qualification Trained and certified personnel
Safety Measures Fire safety, emergency protocols
Reporting Weekly and monthly performance reports

The process involves:

  1. Submission of technical proposal.
  2. Technical evaluation based on predefined criteria.
  3. Demonstration of equipment and staff credentials.
  4. Final approval for financial bid opening.

Financial Requirements

The estimated contract value is approximately ₹30,72,000 for a 10-year period, with payments structured annually based on milestones and performance. The bid security (EMD) is ₹5,00,000, payable through bank guarantee or demand draft. The tender fee of ₹18,000 is non-refundable. Payment terms include:

  • Advance payment upon contract signing.
  • Quarterly payments based on service delivery and approvals.
  • Retention as per contractual agreement.
    Cost Component Amount (INR)
    Estimated Total 30,72,000
    Tender Fee 18,000
    EMD 5,00,000

All payments are subject to compliance with contractual terms and successful completion of service milestones.

Past Similar Tenders (Historical Results)

5 found

Facility Management Services - LumpSum Based - Industrial; Housekeeping, O&M of Civil Work, Upkeepi

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 12 February 2025
Closed: 22 February 2025
GEM

Facility Management Services - LumpSum Based - Industrial; Housekeeping, O&M of Civil Work, Annual

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 21 March 2025
Closed: 31 March 2025
GEM

Facility Management Services - LumpSum Based - Industrial; Housekeeping, Horticulture Services, O&M

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 6 February 2025
Closed: 17 February 2025
GEM

Custom Bid for Services - General Cleaning and housekeeping inclusive of catering services at ORH f

South Eastern Railway

KOLKATA, WEST BENGAL

Posted: 24 February 2025
Closed: 17 March 2025
GEM

Custom Bid for Services - COMBINED SERVICES FOR HOUSEKEEPING CATERING SERVICES SECURITY SERVICES

Armoured Vehicles Nigam Limited

Posted: 14 August 2025
Closed: 29 August 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid registration certificates issued by competent authorities.
✓ Must submit the tender fee of ₹18,000 and EMD of ₹5,00,000.
✓ Should provide EMD exemption certificates if applicable.
✓ Must possess valid PAN, GSTIN, IT Returns for the last 5 financial years.
✓ Labour, EPF, ESI registrations, and licenses under PSARA are mandatory.
✓ Submit copies of work orders or completion certificates for similar projects.
✓ Provide undertaking on stamp paper regarding non-blacklisting and eligibility.
✓ Valid address proof of the office (Landline, Electricity Bill, GSTIN).
✓ Technical proposal demonstrating technical capabilities.
✓ Credit Line Certificate as per bid requirements.

Qualification Parameter Minimum Requirement
Registration Certificates Valid and up-to-date
Financial Stability Demonstrated through financial documents
Experience in Facility Management At least 3 similar projects
Technical Capability Adequate staffing and infrastructure

Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

29-11-2025 10:30

2. Price Bid

29-11-2025 10:40

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Price Bid - Somnath Circuit House

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attached Necessary Documents as per Tender Documents

Required
2

Tender Fee

Required
3

E.M.D / EMD Exemption Certificate

Required
4

Copy of Certificates of Incorporation / Registration issued by the competent Client

Required
5

Copies of supporting work order / work completion certificate issued by respective authorities as applicable along with duly filled information sheet.

Required
6

Copies of PAN, GSTIN, IT Returns for the last 5 financial years, Labour Registration, EPF Registration Certificate, ESI Registration Certificate and Valid License under PSARA (Private Security Agencies Regulation Act.2005) or_________________ to be submitted along with the technical proposal.

Required
7

Undertaking as per Annexure B 1 on stamp paper of appropriate value in shape of affidavit from the Notary regarding his eligibility and non-blacklisting needs to be furnished

Required
8

Valid address proof of the office (Copy of the Land Line Telephone Bill / Electricity Bill/GSTIN of the Office Premise)

Required
9

Technical Sentation.

Required
10

Credit Line Certificate as per Bid.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

The scope includes housekeeping, security, maintenance, landscaping, and waste management services at Circuit House Somnath. The agency must ensure timely, quality service delivery adhering to safety and environmental standards, with detailed responsibilities outlined in the tender documents.

What are the eligibility criteria for bidders?

Bidders must submit valid registration certificates, PAN, GSTIN, IT Returns, and experience in similar projects. They should also provide EMD, tender fee, technical credentials, and undertakings regarding eligibility and non-blacklisting. Detailed criteria ensure only qualified firms participate.

How can I participate in the bidding process?

Register on the official portal, download tender documents, and submit technical and financial proposals before the deadline. Follow the outlined stages, including preliminary evaluation and price bid opening, ensuring all required documents are included for successful bid submission.

What is the estimated contract value and payment terms?

The estimated value is approximately ₹30,72,000 for 10 years. Payments will be made quarterly, based on service milestones, with an initial advance payment and retention as per contractual terms. The bid security is ₹5,00,000, payable via bank guarantee or demand draft.

What are the key deadlines I should be aware of?

Bid submission starts on 23rd September 2025 and ends on 13th October 2025. The evaluation will occur on 14th October 2025, with the price bid opening at 10:40 AM. Final award and contract signing are expected by 30th October 2025. Bidders should monitor official updates for any changes.