Open Power and Energy NPROCURE

Government Tender for Maintenance of HT/LT Lines & TC under UGVCL IDAR-R Division

Bid Publish Date

23-Dec-2025, 9:30 am

Bid End Date

07-Jan-2026, 4:00 pm

Value

₹45,45,439

Location

SABAR KANTHA , GUJARAT

Progress

Issue23-Dec-2025, 9:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER POLYETHYLENE PIPE

Uttar Gujarat Vij Company Limited (UGVCL) invites bids for an Annual Rate Contract for maintenance of HT and LT power lines and transformer & cable work under the IDAR-R Division in Sabarkantha, Gujarat. This government tender offers a significant opportunity for qualified electrical contractors to participate in a 24-month project valued at approximately INR 45.45 lakh. The scope includes routine, preventive, and emergency maintenance activities to ensure reliable power supply in the region. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The process involves electronic submission of technical and financial bids, with evaluation based on technical competence and cost-effectiveness. Key deadlines are clearly defined, with comprehensive documentation required for each stage. This tender is ideal for companies specializing in power infrastructure maintenance, electrical contracting, and regional power distribution services seeking to collaborate with the government for infrastructure development and service excellence.

Scope Of Work

The scope of work includes:

  • Routine and preventive maintenance of HT and LT overhead lines to ensure uninterrupted power supply.
  • Transformer and cable (TC) maintenance, including inspection, testing, and repairs.
  • Replacement and upgrading of defective components as per technical standards.
  • Deployment of skilled electrical technicians for on-site maintenance activities.
  • Adherence to safety regulations and environmental guidelines.

The process involves:

  1. Initial assessment and planning based on site conditions.
  2. Execution of maintenance tasks as per approved schedules.
  3. Inspection and quality checks during and after work completion.
  4. Documentation and reporting of all activities.
Equipment/Materials Specifications
Overhead conductors As per IS standards
Transformers Capacity: 100 KVA to 500 KVA
Cable types LT and HT cables as per technical norms
  • Periodic inspections and emergency repairs to minimize outages.
  • Coordination with UGVCL authorities for work scheduling and approvals.

Technical Specifications

The tender requires adherence to IS standards for electrical equipment and safety protocols. Transformers should meet capacity specifications ranging from 100 KVA to 500 KVA. Conductors and cables must conform to specified technical norms, ensuring durability and safety. The work involves sequential procedures:

  • Site inspection and assessment
  • Preparation of work plan
  • Procurement of materials as per specifications
  • Execution of maintenance activities
  • Quality assurance and testing
  • Final reporting and documentation
Parameter Specification
Transformer capacity 100 KVA to 500 KVA
Conductors IS standards compliant
Cables LT and HT, as per norms
Safety gear PPE conforming to safety standards

All technical activities must comply with government safety and environmental regulations, ensuring minimal disruption and maximum safety during operations.

Financial Requirements

The total estimated cost of the project is approximately 45,45,438.80 INR. The financial breakdown includes:

Item Cost (INR)
Maintenance services 40,00,000
Material procurement 4,55,438.80
Contingency and miscellaneous Included

Bidders must submit a detailed financial proposal along with earnest money deposit (EMD) and tender fee. Payment terms are linked to project milestones, with a schedule as follows:

  • Initial payment upon contract signing
  • Progress payments at regular intervals
  • Final payment after successful completion and acceptance of work

All payments are subject to compliance with contractual terms and satisfactory work completion.

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Eligibility Criteria

  • Must have valid electrical contractor license and Vander registration.
  • Must submit solvency certificate, last three years income tax clearance, and experience certificates.
  • Should possess valid EPF code number and GST registration.
  • Must provide a copy of PAN card, partnership deed (if applicable), and insurance policies.
  • Experience in electrical maintenance projects of similar scale is mandatory.
  • Financial stability demonstrated through turnover and solvency criteria.
Criteria Requirement
Solvency certificate Valid and issued within last 6 months
Income tax clearance For last 3 years
Experience Minimum 3 similar projects completed
License Valid electrical contractor license
Financial Turnover of at least 50 lakh INR annually

✓ Bidders must submit all documents in the specified format and ensure validity at the time of submission.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

07-01-2026 16:30

2. COMMERCIAL STAGE

07-01-2026 16:40

Required Forms

PRELIMINARY

Tender Fee and EMD Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Solvency certificate

Required
2

Separate EPF code No.

Required
3

Last Three Year income tax clearance certificate.

Required
4

Experience Certificate

Required
5

Group Insurance copy of the insurance policy

Required
6

Details of equipments available with the tendered.

Required
7

Electrical contractor license as and when required.

Required
8

Tools & tackle Certificate.

Required
9

Attested copy of power of attorney, if any, for signing the bid documents.

Required
10

Contractor having Vander registration can apply.

Required
11

Contractor should produce PAN No. copy.

Required
12

Tender Fee Amount and DD No. & Date.

Required
13

EMD amount and DD No. & Date.

Required
14

GST Registration is required.

Required
15

Partnership deed must be required in case of partnership firm

Required
16

Labour license if applicable.

Required
17

Other As per Tender

Required
18

Submit Reg. Document Regarding pole Erection Device / Machine As per Latte No-GUVNL /Tech-3/ De-1/793 , Date:-09.06.25

Required

Stage - COMMERCIAL STAGE

1

SCHEDULE-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

The scope includes maintenance of HT and LT lines, transformer and cable repairs, component replacements, scheduled inspections, and emergency repairs. Bidders must follow IS standards and safety protocols, ensuring minimal outages and reliable power supply in Sabarkantha, Gujarat.

What are the eligibility criteria to participate in this tender?

Eligible bidders must possess a valid electrical contractor license, Vander registration, solvency certificate, income tax clearance for the last three years, and GST registration. Additional requirements include experience in similar projects, PAN card, and insurance policies. All documents must be current and verifiable.

How can I submit my bid for this tender?

Bids must be submitted electronically via the official portal before the deadline of 07-01-2026 at 4:00 PM. Physical submissions are not accepted. Bidders should attend the training sessions organized by (n)Code Solutions for guidance on online submission. Ensure all required documents are uploaded in the specified formats.

What is the estimated value of this project?

The approximate project cost is INR 45,45,438.80. The cost breakdown includes maintenance services, material procurement, and miscellaneous expenses. Payment will be made in installments based on project milestones, with clear terms outlined in the tender documents.

What are the key deadlines I should be aware of?

Important dates include bid submission start on 23-12-2025, bid submission deadline on 07-01-2026, and bid opening on 07-01-2026 at 4:30 PM. Bidders are advised to submit their proposals well in advance to avoid last-minute issues.