Open State Governments & UT NPROCURE

Government Tender for Out-Sourcing Services in Kheda District - Manpower Supply

Bid Publish Date

27-Nov-2025, 1:30 pm

Bid End Date

11-Dec-2025, 6:00 pm

Value

₹19,73,205

Location

NADIAD , GUJARAT

Progress

Issue27-Nov-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Service

Completion Period

11  Months

Currency Type

Single

This government tender in Gujarat offers an excellent opportunity for service providers specializing in manpower outsourcing, including sanitation, security, and administrative support, to partner with the Kheda R&B Division. The project involves deploying reliable personnel for a duration of 11 months at Dakor, Nadiad. Bidders must meet strict eligibility criteria, including valid certifications, past experience, and financial stability. The tender process is conducted electronically, emphasizing transparency and efficiency. With a project value of approximately ₹19.73 lakh, this contract is ideal for companies with proven expertise in government sector staffing solutions. Participants should review detailed tender documents, adhere to submission deadlines, and ensure compliance with all technical and legal requirements. This opportunity is suitable for established manpower agencies, security firms, and facilities management companies seeking to expand their government sector portfolio in Gujarat.

Scope Of Work

The selected service provider will be responsible for:

  • Engaging daily wages personnel for sanitation, cleaning, security, and administrative roles.
  • Ensuring timely deployment and management of manpower at Dakor Office and PWD Store.
  • Maintaining hygiene standards and security protocols.
  • Providing office assistants, chokidar, drivers, inward/outward staff, and computer operators as required.

The process includes:

  1. Submission of bid documents by the deadline.
  2. Verification of eligibility and technical compliance.
  3. Evaluation of bids based on criteria.
  4. Awarding of contract to the successful bidder.

Key deliverables include:

  • Adequate manpower deployment
  • Compliance with safety and hygiene standards
  • Proper documentation and reporting

The service provider must ensure:

  • Adherence to government regulations
  • Proper training and supervision of staff
  • Regular reporting and communication with the department.

Specifications for manpower include:

Role Qualification Experience
Office Assistant 10th Pass Minimum 1 year
Chokidar No formal qualification Experience preferred
Driver Valid license 3+ years driving experience
Computer Operator Diploma/Graduate Proficiency in MS Office

All personnel must be registered under relevant social security schemes and comply with applicable labor laws.

Technical Specifications

The manpower supplied must meet the following technical parameters:

Parameter Specification
Manpower Quality Minimum qualification as specified
Work Hours 8 hours per day, 6 days a week
Uniform Provided by service provider
Safety Standards Compliant with government safety norms
Equipment Necessary tools and safety gear provided

Sequential process for technical compliance:

  1. Submit all required documents.
  2. Demonstrate capacity to deploy required manpower.
  3. Pass technical evaluation based on criteria.
  4. Confirm adherence to safety and quality standards.

Technical documents include:

  • Manpower qualification certificates
  • Safety and hygiene compliance certificates
  • Equipment and uniform details

Financial Requirements

The estimated project cost is approximately ₹19,73,205.23, which includes wages, safety gear, administrative expenses, and miscellaneous costs. The financial bid should be submitted as per the prescribed format, clearly indicating unit rates and total costs.

Cost Component Estimated Amount
Manpower wages ₹15,00,000
Safety & Uniforms ₹2,00,000
Administrative Expenses ₹1,00,000
Miscellaneous ₹73,205.23

Payment terms are:

  • 30% advance upon contract signing.
  • 40% after 50% completion of deployment.
  • Remaining 30% after final acceptance.
  • Payments will be made through bank transfer against invoice submission.

Bidder must ensure competitive pricing while maintaining quality standards.

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Eligibility Criteria

✓ Must have valid registration certificates including GST, PAN, EPFO, and ESIC.
✓ Must submit tender fee of ₹900 and earnest money deposit (EMD) through FDR or valid exemption.
✓ Must have experience in manpower supply for government or reputed private organizations with relevant certificates.
✓ Financial stability demonstrated through latest turnover certificates issued by a registered Chartered Accountant.
✓ Must provide proof of past completed contracts, minimum of 2 projects of similar scope in the last 3 years.
✓ Must possess valid licenses for transportation and security services if applicable.

Qualification Minimum Requirement
Tender Fee ₹900 (or exemption certificate)
EMD FDR or valid exemption
Bank Solvency 20% of estimated cost
Experience At least 2 similar projects
Manpower Registration EPFO & ESIC registration
Legal Documents Incorporation certificate, GST, PAN

Bidder must meet all eligibility criteria to qualify for the technical evaluation.

Bidding Process

Process Timeline

1. Pre-Qualification Stage

12-12-2025 11:00

2. Commercial Stage

12-12-2025 12:00

Required Forms

Pre

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Additional Information by the Bidder (Nadiad)

User Defined Template-Standard

Required

Completed Past Contracts (Nadiad)

User Defined Template-Standard

Required

Technical Bid (Nadiad)

User Defined Template-Standard

Required

Commercial

Price-Bid (Tender ID_247170)

User Defined Template-Secured

Required

Required Documents

Stage - Pre-Qualification Stage

1

(1) Attach Copy of Tender Fee in Form of Demand Draft (Cash not acceptable) in favour of Executive Engineer Kheda (R&B) Division Nadiad payable at Nadiad from any Nationalized / Scheduled Banks (DD for Tender Fee must be purchased from Accounts of Bidder)

Required
2

(2) Attach Copy of Earnest Money Deposit in form of FDR (with a validity period of not less than 6 months) from Nationalized / Scheduled Bank in favour of Executive Engineer Kheda (R&B) Division Nadiad payable at Nadiad OR Valid EMD Exemption Certificate issued by R&B Dept. / W.R.D. is valid (FDR for EMD must be purchased from Accounts of Bidder)

Required
3

(3) Attach Copy of Valid Bank Solvency Certificate required 20 percent of Estimated Cost put to Tender issued in Current Calendar Year-2025 of any Nationalized / Scheduled Banks

Required
4

(4) Attach Copy of Permanent Account Number issued by Income Tax Department

Required
5

(5) Attach Copy of GST Registration Certificate

Required
6

(6) In proof of having fully adhered to minimum eligibility criteria at 2(c) Self-attested copies of EPFO Registration & ESIC Registration shall be submitted by the bidder

Required
7

(7) In proof of having fully adhered to the minimum eligibility criteria at 2(b) Self-attested copy of Certificates of Incorporation issued by the respective registrar of Firms / Companies should be enclosed

Required
8

(8) In proof of having fully adhered to minimum eligibility criteria at 2(d) self attested copies of latest Turn over Certificate issued by registered C.A.

Required
9

(9) In proof of having fully adhered to minimum eligibility criteria at 2(f) Self-attested copy of Experience Certificates for Completed works issued by the Government Departments / PSUs shall be acceptable. The bidder has to submit the relevant Work Experience Certificates (in Form-3A / Work Completion Certificate) as mentioned in 2.1(iv)

Required
10

(10) Self attested copy of EPFO & ESIC Challan in support of available Manpower (duly submitted to EPFO) not more than 12 months olds. i.e. after October-2024

Required
11

(11) Attach Copy of all the Necessary required Tender Document(s)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves outsourcing manpower services at Dakor in Nadiad, Gujarat, including sanitation, security, office support, drivers, and administrative staff. The goal is to ensure efficient operation and hygiene standards at government facilities through reliable staffing solutions.

What are the eligibility criteria for bidders?

Bidders must possess valid GST, PAN, EPFO, and ESIC registrations, submit a tender fee of ₹900, and provide earnest money deposit through FDR or valid exemption. They should have relevant experience in government or reputed private sector projects, demonstrate financial stability with recent turnover certificates, and submit all required legal and technical documents.

How can I participate in the bidding process?

Participants must download the tender documents from the official portal, pay the tender fee, submit eligibility and technical documents online before the deadline, and attend the bid opening. All submissions are electronic, and bidders should ensure they meet all deadlines and technical requirements.

What is the evaluation process for bids?

Bids are evaluated based on eligibility, technical compliance, and price. A scoring system allocates points for each criterion, with a minimum threshold of 70% for eligibility and technical evaluation. The highest-scoring eligible bidder will be awarded the contract based on the overall score.

What are the key deadlines for this tender?

The bid submission starts on 27-11-2025 at 13:30 and ends on 11-12-2025 at 18:00. The bid opening for eligibility and technical evaluation occurs on 12-12-2025 at 11:00, followed by the commercial bid opening at 12:00 on the same day. Bidders should submit all documents before the deadline to qualify.