Open State Governments & UT NPROCURE

Government Tender for Outsourcing Specialized Vehicles in Surendranagar - Bidding Open

Bid Publish Date

17-Nov-2025, 7:00 pm

Bid End Date

05-Dec-2025, 6:00 pm

Value

₹0

Location

SURENDRANAGAR , GUJARAT

Progress

Issue17-Nov-2025, 7:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹11,800

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

TROLLEY SERVICES JCB DUMPER MATERIAL TRANSPORT VEHICLES

This government tender from the Surendranagar Municipal Corporation offers an exciting opportunity for service providers specializing in outsourcing specialized vehicles such as JCBs, dumpers, and trolleys. The project aims to enhance urban infrastructure and municipal service delivery through reliable vehicle provision and maintenance. The tender process involves a structured evaluation, including technical and financial assessments, with deadlines clearly outlined. Bidders must meet eligibility criteria, submit required documentation, and participate in free training sessions to ensure compliance. With a contract period of 12 months and a focus on safety, quality, and timely deployment, this tender is ideal for companies with experience in heavy machinery rental and municipal services. The project supports urban development initiatives in Gujarat, offering a valuable opportunity to contribute to public infrastructure projects while adhering to government procurement policies.

Scope Of Work

The selected service provider will be responsible for providing and maintaining specialized vehicles for municipal use, including:

  • JCB excavators for construction and maintenance activities
  • Trolleys and dumpers for waste management and material transportation
  • Other heavy machinery as specified in the tender documents

The scope includes:

  • Procuring, operating, and maintaining vehicles as per specifications
  • Ensuring timely deployment of vehicles at designated locations
  • Complying with safety and operational standards set by the municipal authorities
  • Providing trained operators for all machinery

Key Deliverables:

  • Fully operational vehicles ready for municipal tasks
  • Maintenance and servicing logs
  • Compliance certificates
Vehicle Type Specifications Quantity
JCB Excavator 1.5 Ton to 3 Ton capacity As per requirement
Trolley Heavy-duty, capable of carrying construction materials As per requirement
Dumper 2-10 Ton capacity As per requirement

Process Flow:

  1. Submission of bid with technical and financial proposals
  2. Evaluation of technical capabilities
  3. Financial bid opening for qualified bidders
  4. Contract award and mobilization
  5. Regular monitoring and reporting

Important Requirements:

  • All vehicles must meet safety standards
  • Operators must be trained and certified
  • Bidders must provide maintenance schedules and compliance documents

Technical Specifications

Vehicle Type Capacity Standards
JCB Excavator 1.5-3 Ton IS standards for construction machinery
Trolley Heavy-duty, load capacity as specified IS standards
Dumper 2-10 Ton IS standards

Procedures:

  • Vehicles must be inspected and approved before deployment
  • Regular maintenance checks are mandatory
  • All vehicles should be equipped with safety features
  • Operators must hold valid licenses
  • Vehicles must be operational during specified hours and locations

Financial Requirements

The estimated budget for this project ranges between ₹50 Lakhs to ₹1 Crore, depending on the scope and quantity of vehicles. The breakdown includes:

Cost Component Estimated Cost
Vehicle procurement ₹30 Lakhs
Maintenance & servicing ₹10 Lakhs
Operator wages ₹10 Lakhs
Miscellaneous expenses ₹5 Lakhs

Payment Schedule:

  • 30% advance upon contract signing
  • 40% after deployment and initial inspection
  • 30% post completion of the contract period, subject to performance

All payments are subject to submission of valid invoices and compliance reports. Bidders must quote inclusive of all taxes and applicable charges.

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Eligibility Criteria

✓ Must have valid registration and licensing for heavy vehicle operation
✓ Proven experience in municipal vehicle outsourcing projects
✓ Submission of all required documents, including:

  • Scanned copy of tender fee
  • Scanned copy of EMD
  • All relevant certifications and registration documents
Financial Qualification Minimum Turnover
Yearly turnover ₹50 Lakhs or more

✓ EMD amount must be submitted as specified in the tender
✓ Bidders should have a valid GST registration
✓ Experience in similar municipal projects within Gujarat is preferred
✓ Bidders must provide references and past project reports

Bidding Process

Process Timeline

1. preliminary stage

15-12-2025 12:00

2. Commercial Stage

15-12-2025 12:30

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Financial Quote

User Defined Template-Secured

Required

Required Documents

Stage - preliminary stage

1

Scanned Copy of Tender Fee

Required
2

Scanned Copy of EMD

Required
3

Scanned Copy of all the required documents as per RFP

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 05-12-2025 at 18:00. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Bidders must submit:

  • Scanned copy of Tender Fee
  • Scanned copy of EMD
  • All relevant certifications and registration documents as specified in the eligibility criteria.
    Ensure all documents are clear and comply with the tender guidelines.
How will the evaluation process be conducted?

The evaluation comprises technical and financial assessments. Technical bids are evaluated first on 15-12-2025 at 12:00 PM, followed by financial bid opening on the same day at 12:30 PM. Bidders must meet the minimum qualifying marks to proceed.

Are there any training sessions available for bidders?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and document submission procedures.

What is the scope of work for this tender?

The scope includes provision, operation, and maintenance of specialized vehicles such as JCBs, dumpers, and trolleys for municipal use. Bidders must ensure timely deployment, safety compliance, and provide trained operators, with all activities aligned with government standards.