Paschim Gujarat Vij Company Limited has issued a government tender for the purchase of 447,000 HT Stay Insulators and 205,000 LT Shackle Insulators. This procurement aims to enhance the electrical infrastructure across Gujarat by sourcing high-quality insulators that meet strict technical and certification standards. The tender process is structured into preliminary, technical, and price evaluation stages, ensuring transparency and fairness. Bidders must fulfill eligibility criteria, including registration, technical certifications, and financial stability. The project deadline for delivery is as specified in the tender documents, with a bid submission deadline of November 10, 2025. This opportunity is ideal for electrical equipment manufacturers, suppliers, and contractors seeking government contracts in the power sector. The tender emphasizes quality, compliance, and timely delivery, providing a significant procurement opportunity in the power and energy industry.
Government Tender for Purchase of HT Stay Insulator & LT Shackle Insulator - 652,000 Units
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
5
Scope Of Work
The scope of this tender encompasses the supply of high-quality electrical insulators as specified below:
- HT Stay Insulator: 447,000 units
- LT Shackle Insulator: 205,000 units
Key Deliverables:
- Supply of insulators conforming to the technical specifications outlined in the tender documents.
- Delivery to designated locations within Gujarat as specified.
- Complete documentation including test reports, certificates, and compliance certificates.
Process:
- Bidders must review the detailed specifications and drawings provided.
- Submit all required technical and financial documents within the stipulated deadlines.
- Ensure adherence to quality standards and certification requirements.
- Complete delivery within the completion period specified in the tender.
Specifications Comparison Table:
| Parameter | HT Stay Insulator | LT Shackle Insulator |
|---|---|---|
| Quantity | 447,000 Nos. | 205,000 Nos. |
| Material Standards | As per Schedule-A | As per Schedule-A |
| Certification | ISO, BIS (if applicable) | ISO, BIS (if applicable) |
| Delivery Location | Gujarat Power Sites | Gujarat Power Sites |
Technical Specifications
The insulators must meet the following technical parameters:
| Parameter | HT Stay Insulator | LT Shackle Insulator |
|---|---|---|
| Material | Porcelain/Polymer | Porcelain/Polymer |
| Voltage Rating | 11kV and above | 440V and above |
| Mechanical Strength | As per IS 731 | As per IS 731 |
| Testing | Must pass dielectric and mechanical tests as per standards | |
| Certification | Must include test reports and certification documents |
Process:
- Manufacturers must prepare samples conforming to specifications.
- Submit complete technical documentation.
- Undergo testing at certified labs.
- Ensure all insulators pass the required tests before delivery.
Financial Requirements
The estimated budget for this procurement ranges from Rs. 1.5 crore to Rs. 2 crore, inclusive of all taxes and duties. The cost breakdown is as follows:
| Item | Quantity | Unit Price (Rs.) | Total Cost (Rs.) |
|---|---|---|---|
| HT Stay Insulator | 447,000 Nos. | To be quoted | To be quoted |
| LT Shackle Insulator | 205,000 Nos. | To be quoted | To be quoted |
Payment Terms:
- 30% advance payment upon contract signing.
- 70% upon successful delivery and certification.
- Payments will be processed within 30 days of invoice submission.
- All costs must be inclusive of applicable taxes.
Bid Validity: 120 days from the bid submission deadline.
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Eligibility Criteria
✓ Must have valid registration with relevant government authorities.
✓ Must possess ISO and BIS certifications if applicable.
✓ Must submit tender fee of Rs. 8850 and EMD of Rs. 2,00,000.
✓ Must provide notarized copies of factory license, import/export certificates (if applicable), and PAN card.
✓ Must have experience in supplying electrical insulators with documented proof of previous contracts.
| Qualification Requirement | Details |
|---|---|
| Financial Turnover | Minimum average turnover of Rs. 50 lakh over last 3 years |
| Technical Capability | Proven experience in manufacturing or supplying electrical insulators |
| Certification | ISO, BIS, and other relevant standards |
| Legal Requirements | Valid Factory License, Import/Export Certificate (if applicable) |
| Past Performance | Successful completion of similar projects within last 3 years |
Note: Non-compliance with eligibility criteria will disqualify the bidder from further evaluation.
Bidding Process
Process Timeline
11-11-2025 11:00
12-11-2025 11:00
12-12-2025 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
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ANNEXURE – 2
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Annexure-3
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ANNEXURE - 4
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ANNEXURE - 5
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ANNEXURE- 6
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ANNEXURE – 7
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ANNEXURE - 8
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ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexuresduly Sealed & signed. 5. Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What are the key eligibility criteria for participating in this tender?
Eligible bidders must possess valid registration, ISO and BIS certifications if applicable, and submit all required documents such as tender fee, EMD, factory license, PAN, and past experience proof. They should meet financial and technical standards as outlined in the tender document, including a minimum turnover of Rs. 50 lakh over the last 3 years and relevant certifications.
What is the deadline for bid submission and how can I submit my bid?
The bid submission deadline is November 10, 2025, at 18:00 hours. Bidders must register on the official procurement portal, download the tender documents, and upload all required technical and financial documents before the deadline. Late submissions will not be accepted.
What technical specifications must the insulators meet?
The insulators should conform to IS 731 standards, with suitable material (porcelain/polymer), voltage ratings of 11kV for HT stay insulators and 440V for LT shackles, and pass dielectric and mechanical tests. Certification and test reports must be submitted along with the bid to demonstrate compliance.
How will the evaluation of bids be carried out?
Bids will be evaluated based on technical capability (50%), price (30%), compliance with specifications (10%), and delivery schedule (10%). Technical scores must meet a minimum threshold of 70%. The evaluation process involves preliminary, technical, and price bid stages, with detailed scoring criteria outlined in the tender document.
Who can I contact for further queries regarding this tender?
All queries should be directed to Chief Engineer (Material) at [email protected]. The organization is Paschim Gujarat Vij Company Limited, located at Rajkot. Contact details are provided in the tender notice for any clarifications or assistance.
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Documents 6
Tender Notice and Schedule-A HT LT Stay Shackle.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Specifications of HT Stay Insulator and GTP.pdf
TENDER_DOCUMENT
Specification of LT Shackle insullator and GTP.pdf
TENDER_DOCUMENT
Drawing of HT Stay Insulator.pdf
TENDER_DOCUMENT
Drawing of LT Shackle Insulator .pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A HT LT Stay Shackle.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Specifications of HT Stay Insulator and GTP.pdf
TENDER_DOCUMENT
Specification of LT Shackle insullator and GTP.pdf
TENDER_DOCUMENT
Drawing of HT Stay Insulator.pdf
TENDER_DOCUMENT
Drawing of LT Shackle Insulator .pdf
TENDER_DOCUMENT
