This government tender offers an exclusive opportunity for electrical equipment manufacturers and suppliers to bid for the supply of 11KV Composite (Polymeric) Disc Insulators in Gujarat. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project aims to enhance power grid reliability by procuring high-quality insulators that meet strict technical and safety standards. The tender process involves multiple evaluation stages, including technical and price assessments, with a focus on product quality, certifications, and timely delivery. Bidders must meet specific eligibility criteria, including valid registration, experience, and financial stability, and submit comprehensive documentation. The procurement value ranges from INR 10 lakhs to INR 50 lakhs, with a bid validity of 120 days. The deadline for bid submission is November 10, 2025, with detailed specifications and documents available for download. This tender is ideal for companies specializing in electrical insulators, power infrastructure, and related manufacturing sectors seeking government contracts in Gujarat.
Tender for Supply of 11KV Polymeric Disc Insulators as per DGVCL Specifications
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work includes:
- Supply of 11KV Composite (Polymeric) Disc Insulators as per DGVCL specifications.
- Delivery of insulators to designated locations within Gujarat.
- Ensuring all products meet the technical specifications outlined in the tender documents.
- Providing necessary certification and quality assurance documents.
The key deliverables are:
- High-quality polymeric insulators conforming to IS standards.
- Proper packaging and labeling for transportation.
- Submission of test certificates and compliance documents.
The process involves:
- Review of tender documents and technical specifications.
- Preparation of bid proposal including technical and financial details.
- Submission of bid before the deadline (10-11-2025 18:00).
- Participation in technical evaluation and clarifications if required.
- Final award and contract signing.
Specifications comparison:
| Parameter | Requirement |
|---|---|
| Voltage Rating | 11KV |
| Material | Polymeric composite |
| Certification | IS standards, BIS License |
| Delivery Timeline | As per tender document |
All products must adhere strictly to the technical and safety standards specified in the tender documents, including GTP and test reports.
Technical Specifications
The technical specifications for the insulators include:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11KV |
| Material | Polymeric composite with high dielectric strength |
| Standard | IS 731 |
| Mechanical Strength | As per GTP document |
| Testing | Must pass dielectric, mechanical, and temperature tests |
Procurement process steps:
- Download and review tender documents.
- Prepare technical and financial proposals.
- Submit bids before the deadline.
- Attend technical clarifications if called.
- Await evaluation results and award notification.
All technical reports and test certificates must be notarized and compliant with IS standards, ensuring durability, safety, and performance.
Financial Requirements
The estimated budget for this tender ranges from INR 10,00,000 to INR 50,00,000. The financial proposal should include detailed cost breakdowns covering unit price, total cost, taxes, and other applicable charges. Payment terms are as follows:
- 30% advance payment upon contract signing.
- 70% after successful delivery and certification.
- Payments will be processed within 30 days of submission of invoice and compliance documents.
Bidders must submit a valid bid security deposit of INR 2,50,000 via RTGS/NEFT/Online UTR, which will be refunded after completion or forfeited in case of non-compliance or withdrawal.
All financial proposals should be sealed and submitted along with technical documents as per tender instructions.
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid vendor registration with relevant authorities.
- ✓ Must have experience in supplying electrical insulators or similar power equipment.
- ✓ Must submit payment proof of tender fee (INR 8850) and EMD of INR 2,50,000 via RTGS/NEFT/Online UTR.
- ✓ Must provide notarized exemption documents if applicable.
- ✓ Must possess valid GST registration and submit self-certified copy.
- ✓ Must submit self-certified copies of Factory License, PAN card, and BIS license (if applicable).
- ✓ Must provide a list of plant, machinery, and testing facilities.
- ✓ Financial qualification: Last three years' audited accounts demonstrating stability.
| Qualification | Criteria |
|---|---|
| Financial | Turnover minimum INR 50 lakhs in last 3 years |
| Technical | Proven experience in electrical equipment supply |
| Certification | BIS, ISO, BEE certificates as applicable |
All documents must be duly notarized, signed, and submitted as per tender guidelines.
Bidding Process
Process Timeline
11-11-2025 11:00
13-11-2025 12:00
12-12-2025 11:00
Required Forms
Preliminary
DGVCL Tender Fee - Goods
User Defined Template-Standard
DGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1_DGVCL
User Defined Template-Standard
ANNEXURE - 2_DGVCL
User Defined Template-Standard
ANNEXURE - 3_DGVCL
User Defined Template-Standard
ANNEXURE - 4_DGVCL
User Defined Template-Standard
ANNEXURE - 5_DGVCL
User Defined Template-Standard
ANNEXURE- 6_DGVCL
User Defined Template-Standard
ANNEXURE - 7_DGVCL
User Defined Template-Standard
ANNEXURE - 8_DGVCL
User Defined Template-Standard
ANNEXURE - 9_DGVCL
User Defined Template-Standard
ANNEXURE - 10_DGVCL
User Defined Template-Standard
ANNEXURE - 11_DGVCL
User Defined Template-Standard
ANNEXURE - 12_DGVCL
User Defined Template-Standard
ANNEXURE - 14_DGVCL
User Defined Template-Standard
ANNEXURE - 15_DGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS_DGVCL
User Defined Template-Standard
CERTIFICATE - A_DGVCL
User Defined Template-Standard
Terms as per DGVCL
User Defined Template-Standard
ANNEXURE - 13_DGVCL_Revised
User Defined Template-Standard
Price
Confirmation For Composition Scheme_DGVCL
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Check
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed and signed
RequiredTender Drawing duly Sealed and signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed and signed.
RequiredTender Commercial terms and conditions with all annexures duly Sealed and signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
RequiredImportant Instruction duly Sealed and signed
RequiredCertificate-A of the Tender duly signed and sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredSelf-certified Copy of PAN card
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed and signed with MoA OR self declaration about proprietor.
RequiredList of Plant and Machinery and Testing Facility duly Sealed and signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL and its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 10th November 2025 at 18:00 hours. Bidders must upload all required documents before this time to be considered for evaluation.
What documents are required for technical qualification?
Technical qualification requires submission of:
- Technical specifications and GTP duly filled, sealed, and signed
- Tender drawings
- Certification documents such as BIS, ISO, BEE
- Test reports
- Company registration and financial documents
- Power of Attorney and declarations
All documents must be notarized and conform to the specified formats.
How is the evaluation process conducted?
Evaluation involves:
- Preliminary document verification
- Technical compliance assessment (50% weightage)
- Price competitiveness (30% weightage)
- Experience and certifications (20% weightage)
Minimum thresholds apply, and the highest scoring bid meeting all criteria will be awarded the contract.
Can I get an exemption from EMD?
EMD exemption is applicable only if supported by notarized exemption documents as per tender terms. Otherwise, the mandatory EMD of INR 2,50,000 must be submitted via RTGS/NEFT/Online UTR.
Where can I download the tender documents?
Tender documents are available for download from the official procurement portal or through the links provided in the tender notice. Ensure to download all annexures, drawings, and specifications before preparing your bid.
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Documents 5
2627_11KV Polymeric Disc Insulator_NIT_1.pdf
TENDER_DOCUMENT
2627_(2)_ 11KV Polymeric Disc-Tender Document.pdf
TENDER_DOCUMENT
2627_CTC and Check list- Other Formats.pdf
TENDER_DOCUMENT
2627_Drawing_11KV_Polymeric_Disc_Insulator.jpg
MAIN
2627_GTP and Tech specification of Polymer Disc Insulator.pdf
TENDER_DOCUMENT
2627_11KV Polymeric Disc Insulator_NIT_1.pdf
TENDER_DOCUMENT
2627_(2)_ 11KV Polymeric Disc-Tender Document.pdf
TENDER_DOCUMENT
2627_CTC and Check list- Other Formats.pdf
TENDER_DOCUMENT
2627_Drawing_11KV_Polymeric_Disc_Insulator.jpg
MAIN
2627_GTP and Tech specification of Polymer Disc Insulator.pdf
TENDER_DOCUMENT
