Open State Governments & UT NPROCURE

Government Tender for Renovation of Election Commission Office in Gandhinagar

Bid Publish Date

27-Nov-2025, 3:00 pm

Bid End Date

04-Dec-2025, 5:00 pm

Value

₹2,25,08,530

Location

GANDHINAGAR , GUJARAT

Progress

Issue27-Nov-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹3,600

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

This government tender offers a unique opportunity for qualified civil contractors to participate in the renovation of the Election Commission office located in Gandhinagar, Gujarat. The project involves comprehensive civil, electrical, and finishing works to upgrade the office infrastructure, ensuring compliance with government standards and enhancing operational efficiency. With a project duration of 6 months and an estimated cost of Rs. 2.25 crore, the tender is open to experienced contractors with valid licenses, financial stability, and proven expertise in similar government projects. The process includes detailed documentation, strict eligibility criteria, and transparent evaluation procedures. Bidders are encouraged to review all tender documents, prepare complete submissions, and participate in the online bidding process before the deadline of December 4, 2025. This project aims to modernize the Election Commission's facilities, supporting better governance and administrative functions in Gandhinagar.

Scope Of Work

The scope of work for this tender includes:

  • Complete renovation of the Election Commission office at Block No -9, 6th Floor, Sardar Bhavan, Gandhinagar.

  • Key deliverables include:

    • Structural repairs and reinforcement
    • Interior and exterior painting
    • Electrical wiring and lighting upgrades
    • Plumbing and sanitary works
    • Flooring and ceiling modifications
    • Installation of office furniture and fixtures
    • Compliance with safety and accessibility standards

  • The process involves:

    1. Site preparation and demolition
    2. Structural and civil work execution
    3. Electrical and plumbing installations
    4. Finishing and quality checks
    5. Handover after final inspection
Specification Details
Estimated Cost Rs. 2,250,85,29.32
Completion Period 6 months
Location Gandhinagar, Gujarat
  • All works must adhere to the technical standards specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Civil Works Structural repairs, flooring, ceilings
Electrical Wiring, lighting fixtures, switches
Plumbing Pipe fittings, sanitary fixtures
Finishing Painting, flooring, ceiling work
Standards Compliant with BIS codes and safety norms

Sequence of procedures:

  1. Site assessment and clearance
  2. Demolition and structural repairs
  3. Electrical and plumbing installation
  4. Finishing works
  5. Final inspection and handover

All technical activities must meet the specifications detailed in the tender documents linked below.

Financial Requirements

The estimated project cost is Rs. 2,250.85 Lacs. The financial breakdown includes:

Item Cost (Rs.)
Civil works Rs. 1,500 Lacs
Electrical works Rs. 400 Lacs
Plumbing & Sanitary Rs. 200 Lacs
Finishing & Fixtures Rs. 150 Lacs
Contingencies Rs. 100 Lacs

Payment terms:

  • 10% advance upon contract signing
  • 40% after completion of civil and electrical works
  • 30% post inspection and approval
  • 20% upon project handover

Bidders must provide detailed cost estimates and adhere to the financial guidelines specified in the tender documents.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration certificates from R&B or Irrigation Departments (Class B & above in Civil).
  • ✓ Must submit Tender Fee of Rs. 3,600/- via a Nationalized/Scheduled Bank.
  • ✓ Must provide Earnest Money Deposit (EMD) of Rs. 2,25,085/- from a Scheduled/Nationalized Bank.
  • ✓ Must possess valid Bank Solvency Certificate equal to 20% of the estimated tender value, issued in 2025.
  • ✓ Must submit Permanent Account Number (PAN) issued by Income Tax Department.
  • ✓ Must have GST Registration Certificate.
  • ✓ Must demonstrate an annual turnover of at least Rs. 450 Lacs over the last five financial years (2020-21 to 2024-25), certified by a Chartered Accountant.
  • ✓ Must submit a self-declaration confirming no ongoing legal proceedings or industrial disputes related to wages or employment.
  • ✓ Must have experience of successfully completing at least one similar government or semi-government civil project costing at least Rs. 90.03 Lacs in the last five years.
Qualification Requirement
Registration Valid Civil Contractor Certificate Class B & above
Financial Rs. 450 Lacs annual turnover (last 5 years)
Experience One similar project costing Rs. 90.03 Lacs
Documents All certificates and declarations as specified

Bidding Process

Process Timeline

1. Preliminary Stage

04-12-2025 17:05

2. Commercial Stage

04-12-2025 17:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload scan copy of Tender Fee of Rs.3600/- Nationalized/ Scheduled bank. (Mandatory).

Required
2

Upload scan copy of Earnest Money Deposit of Rs. 2,25,085/- Nationalized/ Scheduled Bank (Mandatory).

Required
3

Upload Scan copy of Registration Valid certificate of approved contractor in as per category from R&B Department/ Irrigation Dept. (Certificate renewal receipt will not be accepted) (Mandatory) (Registration Class B & above from Civil)

Required
4

Upload Scan copy of Valid Bank Solvency required 20 Percent of Estimated Cost put to tender of Scheduled/Nationalized Bank issued in the current calendar year 2025 only. (Mandatory)

Required
5

Upload Scan copy of Permanent Account Number issued by Income Tax Department. (Mandatory)

Required
6

Upload Scan copy of GST Registration Certificate. (Mandatory)

Required
7

Scan Copy of Annual Turnover of any last five year i.e., 2020-21 to 2024-25 should be not less than Rs. 450 Lacs. (The turnover certificate should be certified by Chartered Accountant only) (Mandatory)

Required
8

Scan copy of Undertaking/Self Declaration/Binding on firms letter pad that no legal proceeding(s) and / or Industrial dispute(s) claiming wages or any other payment from or employment with the principal employer have been initiated by any present employee or previous employee of the bidder (if a company or proprietorship however previously designated) or of any partner of the bidder (if the bidder is a partnership firm). (Mandatory)

Required
9

Scan copy of the Experience Certificate having (Form 3A) successfully completed the similar type of one work in Govt./semi-Govt. from the last five Years costing 40 percent of Tender amount i.e., Rs. 90.03 Lacs should be issued by concern authority.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 04-12-2025 at 17:00 hours. Bidders must ensure their bids are uploaded before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee of Rs. 3,600/- via a Nationalized/Scheduled Bank
  • Earnest Money Deposit of Rs. 2,25,085/-
  • Valid registration certificate from R&B or Irrigation Department (Class B & above)
  • Bank Solvency Certificate
  • PAN and GST Registration Certificates
  • Last five years' turnover certificate
  • Self-declaration regarding legal proceedings
  • Experience certificate of similar projects
    All documents must be valid, complete, and conform to the specifications outlined in the tender documents.
How will the evaluation of bids be conducted?

Bids will be evaluated based on:

  • Technical competence and experience (50%)
  • Financial offer (30%)
  • Past performance and references (20%)
    Minimum technical score of 70% is required, and financial bids must be within the estimated budget. The process emphasizes quality, experience, and cost-effectiveness to select the most suitable contractor.
What are the key technical specifications for the project?

The project involves civil renovation including structural repairs, flooring, ceilings, electrical wiring, lighting, plumbing, and finishing works. All activities must meet BIS standards and safety norms. The specifications are detailed in the tender documents, which include technical parameters such as:

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  • Structural repairs as per approved drawings
  • Electrical wiring conforming to IS standards
  • Plumbing fixtures with corrosion resistance
  • Finishing with high-quality paint and flooring materials
Who can I contact for support during the bidding process?

For assistance, contact the Department's official:

  • Name: Executive Engineer, Capital Project Division No.2, Gandhinagar
  • Phone: 7923254081
  • Email: [email protected]
    Support and training sessions are available to help bidders understand the online bidding procedures and document submission requirements.