Open State Governments & UT NPROCURE

Government Tender for Resurfacing & Strengthening of Bhayali-Bil-Chapad Road in Vadodara

Bid Publish Date

13-Dec-2025, 9:00 am

Bid End Date

22-Dec-2025, 6:00 pm

Value

₹27,37,82,340

Location

VADODARA , GUJARAT

Progress

Issue13-Dec-2025, 9:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹18,000

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an excellent opportunity for experienced civil engineering firms to participate in the resurfacing and strengthening of Bhayali-Bil-Chapad Road (S.H.) in Vadodara district. The project aims to improve road quality, safety, and connectivity over a 12.3 km stretch, with a completion timeline of 12 months. Bidders must meet strict eligibility criteria, including technical expertise, financial stability, and proven experience in highway projects. The process involves detailed bid submission, evaluation, and award procedures managed by the Roads and Buildings Department of Vadodara. Key documents include technical specifications, drawings, and project scope, accessible via official portals. This project supports regional development by enhancing transportation infrastructure and ensuring durable road surfaces compliant with IRC standards. Interested companies should prepare comprehensive proposals aligned with the tender requirements and submit before the deadline of 22-12-2025. Participation from qualified contractors will contribute significantly to the region’s infrastructure resilience and urban mobility improvements.

Scope Of Work

The selected contractor will be responsible for the following scope of work:

  • Resurfacing of existing road surface to ensure smooth and durable driving conditions.
  • Strengthening of pavement layers including base and sub-base courses.
  • Construction of new road layers as per technical specifications.
  • Installation of necessary drainage and safety features.
  • Compliance with all technical and safety standards outlined in the tender documents.

The process involves:

  1. Mobilization and site setup.
  2. Removal of existing surface layers.
  3. Excavation and earthwork as required.
  4. Laying of base and binder courses.
  5. Final surfacing with asphalt or concrete.
  6. Installation of drainage, signage, and safety barriers.
  7. Quality assurance and testing at each stage.
  8. Final inspection and project handover.
Technical Specifications Details
Road Length 12.3 km
Road Type State Highway (S.H.)
Construction Standard IRC Guidelines
Material Quality As per IS standards

The contractor must ensure minimal disruption during construction and adhere to environmental and safety regulations.

Note: All work must be completed within the stipulated 12 months, with quality standards verified through government inspections.

Technical Specifications

The project requires adherence to the following technical parameters:

Parameter Specification
Pavement Material Asphalt concrete conforming to IRC 81-2014
Layer Thickness Base layer: 250 mm, Surface layer: 50 mm
Compaction Minimum 98% of Proctor density
Drainage Proper slope and drainage channels as per drawings
Quality Control Materials tested as per IS standards, with test reports submitted

The process involves:

  • Conducting site surveys and soil testing.
  • Preparing detailed technical and work schedules.
  • Procuring quality materials compliant with standards.
  • Executing construction in phases with continuous quality checks.
  • Final testing and certification before project completion.

All technical activities must be documented, and compliance verified through government inspections.

Financial Requirements

The estimated project cost is approximately ₹273.78 million, with detailed cost components as follows:

Cost Component Estimated Amount
Civil Works ₹220 million
Materials ₹40 million
Equipment & Machinery ₹10 million
Miscellaneous & Contingencies ₹3.78 million

Payment terms are structured as follows:

  • 10% advance on contract signing.
  • 40% after completion of foundation and base layers.
  • 30% after surfacing and finishing.
  • 20% on final acceptance and project completion.

Bidders must submit a detailed financial proposal aligned with these terms, including supporting documents like bank guarantees and financial statements. All payments are subject to verification and approval by the project authority.

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Eligibility Criteria

  • ✓ Must have valid registration in the appropriate class/category for civil works.
  • ✓ Proven experience in road resurfacing and strengthening projects, especially on highways.
  • ✓ Demonstrated financial stability with minimum turnover requirements.
  • ✓ Submission of bid security and tender fee as specified.
  • ✓ Compliance with all statutory and environmental regulations.
  • Financial Qualification:
Criterion Minimum Requirement
Annual Turnover ₹50 million in last 3 years
Experience At least 2 similar projects completed in last 5 years
Technical Staff Qualified engineers and supervisors
Equipment Adequate machinery as per tender specifications
  • ✓ No pending litigation or legal disputes affecting the bid.
  • ✓ Submission of all required documents including certificates, experience records, and financial statements.

Bidding Process

Process Timeline

1. Prequalification and Technical Bid

22-12-2025 18:01

2. Financial Bid

22-12-2025 18:05

Required Forms

Prequalification

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

SCHEDULE-A

User Defined Template-Standard

Required

Schedule-B - Financial Statement

User Defined Template-Standard

Required

Schedule - C

User Defined Template-Standard

Required

Schedule-C-1 Personal

User Defined Template-Secured

Required

Proposed sub-contract and firms involved

User Defined Template-Standard

Required

STATEMENT : 1-B

User Defined Template-Standard

Required

SCHEDULE - D

User Defined Template-Secured

Required

APPENDIX-D - EXPERIENCE ALL PROJECTS IN PROGRESS

User Defined Template-Standard

Required

SCHEDULE – E-1

User Defined Template-Standard

Required

SCHEDULE – F

User Defined Template-Standard

Required

SCHEDULE – G

User Defined Template-Standard

Required

SCHEDULE - H

User Defined Template-Standard

Required

SCHEDULE : I

User Defined Template-Secured

Required

Completed in Last 5 Years

User Defined Template-Standard

Required

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prequalification and Technical Bid

1

Attached Copy of Tender Fee

Required
2

Attached Copy of Bid Security in the form specified in Section 8

Required
3

Attached Copy of Registration of Class (Appropriate Category)

Required
4

Attached Copy of Registration of Special Category

Required
5

Attached Copy of Pan Card

Required
6

Attached Copy of GST Registration

Required
7

Attached Copy of Constitution or legal status of Bidder (Refer Clause 1.1 of Q.I.)

Required
8

Attached Copy of Proposed work method and schedule. (Refer ITB Clause 4.1)

Required
9

Attached Copy of Power of attorney / Partnership deed (if any)

Required
10

Attached Copy of litigation History (Refer Clause 1.11 of Q.I.)

Required
11

Attached Copy of Key Personal Biographical data (Refer Clause 1.6 of Q.I. and Schedule-C)

Required
12

Attached Copy of Certificates as specified in Section 2

Required
13

Attached Copy of under takings as specified in Section 2

Required
14

Attached Copy of affidavits as specified in Section 2

Required
15

Attached Copy of Turn Over Certificate (Refer ITB Clause 4.5.3 A and Pre-qualification Documents (2) (a))

Required
16

Attached Copy of Qualification Information and supporting documents as specified in Section 2

Required
17

Attached Copy of Valid Documents of APPENDIX-B Plant & Equipment (As Per Pre-qualification Documents)

Required
18

Attached Copy of Valid Documents of APPENDIX-D Experience All Projects in Progress (As Per Pre-qualification Documents) in PDF and Excel file

Required
19

Attached Copy of Valid Documents of SCHEDULE – E Experience Relevant (Road Works) Projects Completed (As Per Pre-qualification Documents) year wise in PDF and Excel

Required
20

Attached Copy of Valid Documents of Similar Nature of Work (Refer Clause 1.3.1 of Q.I.)

Required
21

Attached Copy of Valid Documents of SCHEDULE – G (Any other information pursuant to ITB Clause 4.5 of these instructions)

Required
22

Attached Copy of ANNEXURE - 1 LAB TESTING EQUIPMENT

Required
23

Attached Document of Proposed sub-contract and firms involved (Refer Clause 1.7 of Q.I.)

Required
24

Attached Document of Bank Solvency for the Current Calendar Year i.e 2025

Required
25

Attached documents Schedule-A to I as per P.Q. Bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 22nd December 2025 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What are the eligibility criteria for bidders?

Eligible bidders must have valid registration in the appropriate civil work category, proven experience in highway resurfacing projects, minimum annual turnover of ₹50 million in the last 3 years, and no pending legal disputes. All necessary documents, including certificates and financial statements, must be submitted.

How can I obtain the tender documents?

Tender documents are available for download from the official procurement portal. Use the provided links in the tender notice or contact the designated department for assistance. Ensure to review all documents thoroughly before preparing your bid.

What is the scope of work involved in this project?

The scope includes resurfacing, pavement strengthening, drainage installation, safety features, and quality assurance for approximately 12.3 km of highway. The work must adhere to IRC standards, with phased execution and continuous quality checks.

What is the evaluation process for bids?

Bids will be evaluated based on technical competence (60%), financial competitiveness (30%), and past experience (10%). Bids must meet minimum thresholds, with the highest scoring bids selected for award. The process involves technical and financial bid opening, followed by detailed assessment.