Open State Governments & UT NPROCURE

Government Tender for Annual Road Sweeping & Cleaning Contract in Ode - 12-Month Duration

Bid Publish Date

07-Nov-2025, 4:30 pm

Bid End Date

01-Dec-2025, 6:00 pm

Value

₹67,24,800

Location

ANAND , GUJARAT

Progress

Issue07-Nov-2025, 4:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

MILL REJECT SYSTEM WASTE DISPOSAL SERVICES WASTE PAPER SOLID WASTE

This government tender offers a unique opportunity for experienced contractors to secure an annual contract for sweeping and cleaning services in Ode town. The project spans 12 months and involves comprehensive cleaning of main roads, internal streets, and approach roads using manpower and machinery. The tender emphasizes strict adherence to safety, environmental, and municipal standards, ensuring a cleaner, healthier urban environment. Bidders must meet eligibility criteria, including experience, financial stability, and statutory compliance, to qualify. The process involves online submission, detailed documentation, and transparent evaluation, with an estimated project value of INR 67,24,800. This tender aligns with government initiatives for urban cleanliness and sustainable waste management, making it a strategic opportunity for companies specializing in municipal services and solid waste management. Interested bidders are encouraged to review all documents, attend pre-bid meetings, and submit competitive proposals to participate in this significant public sector project.

Scope Of Work

The selected contractor will be responsible for the following:

  • Sweeping and cleaning of main roads, internal roads, and approach roads within Ode town using both manpower and machinery.
  • Deployment of sufficient manpower to ensure continuous and effective cleaning services.
  • Use of mechanized sweeping equipment as specified in the tender documents.
  • Maintaining cleanliness standards as per municipal and environmental regulations.
  • Regular collection and disposal of waste generated from sweeping activities.
  • Adherence to safety and labor laws during all operations.

The process includes:

  1. Mobilization of resources and equipment.
  2. Conducting initial site assessments.
  3. Implementation of daily sweeping schedules.
  4. Periodic monitoring and quality checks.
  5. Submission of progress reports.
  6. Final completion and handover after 12 months.
Specification Details
Duration 12 months
Areas Covered Main roads, internal roads, approach roads
Equipment Mechanical sweepers, brooms, dustbins
Manpower As per tender requirement
Safety Standards Compliant with all applicable laws

The contractor must ensure all work complies with the specifications outlined in the tender documents and BOQ available for download.

Technical Specifications

The contractor shall use mechanized sweeping equipment capable of covering the designated areas efficiently. The technical parameters include:

Parameter Specification
Sweeper Type Mechanical, ride-on or walk-behind
Sweeping Width Minimum 2 meters
Capacity Suitable for urban road conditions
Fuel Efficiency As per manufacturer standards
Maintenance Regular servicing as per manufacturer guidelines

Sequential procedures involve:

  1. Equipment inspection and testing before deployment.
  2. Daily operational checks.
  3. Routine maintenance and repairs.
  4. Compliance with safety and environmental standards.

All machinery must meet the technical standards specified in the tender documents and BOQ.

Financial Requirements

The estimated project cost is approximately INR 67,24,800. The financial proposal must include a detailed breakdown of costs, including manpower wages, machinery rental or purchase, fuel, maintenance, and disposal fees. Payment will be made in installments based on milestones achieved, with a final settlement after project completion.

Cost Component Estimated Cost (INR)
Manpower 30%
Machinery 25%
Fuel & Maintenance 15%
Disposal & Miscellaneous 10%
Contingency 20%

Bidders must submit a bid security deposit (EMD) as specified, payable in INR, along with their financial proposal. Payment terms are detailed in the tender documents, with schedules aligned to project milestones.

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Eligibility Criteria

✓ Must have valid registration certificates as specified in the tender documents.
✓ Must submit latest Service Return filed and PAN Card copies.
✓ Must demonstrate financial stability with a minimum bank solvency of 20% of the tender amount.
✓ Must provide valid GST registration and turnover certificates.
✓ Must have experience in similar solid waste management or road cleaning projects.
✓ Must submit site visit certificates signed by the Chief Officer or Municipal Engineer.
✓ Must provide undertaking for compliance with all labor laws, EPF, ESIC, and other statutory requirements.

Qualification Criterion Minimum Requirement
Registration Certificate Valid and active
Bank Solvency 20% of tender value
Experience At least one similar project completed
Turnover As specified in tender documents
Labour Law Compliance Valid undertakings and documentation
Site Visit Certificate Signed by authorized officer

All submitted documents must be attested and current to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-12-2025 11:00

2. Commercial Stage

06-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan attested copy of the latest Service Return filed and Copy of PAN Card.

Required
2

Kindly Attach scan attested copy of Registration Certificate (As Mentioned in PQ Criteria of Tender)

Required
3

Kindly Attach scan attested copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender (As Mentioned in PQ Criteria of Tender)

Required
4

Kindly Attach scan copy of Tender EMD Document (As Mentioned in PQ Criteria of Tender)

Required
5

Kindly Attach scan copy of Tender Fee Document (As Mentioned in PQ Criteria of Tender)

Required
6

Kindly Attach scan attested copy of For-3A Document for Experience (As Mentioned in PQ Criteria of Tender)

Required
7

Kindly Attach scan attested copy of GST Registration Document (As Mentioned in PQ Criteria of Tender)

Required
8

Kindly Attach scan copy of Undertaking for all labour laws, EPF, ESIC and any other labour law responsibility.

Required
9

Kindly Attach scan attested copy of Turnover Certificate (As Mentioned in PQ Criteria of Tender)

Required
10

The bidder should have to upload site visit certificate sign by Chief Officer/Municipal Engineer, Ode Nagarpalika before tender bidding.

Required
11

Kindly Attach scan copy of Affidavit for safety precaution.

Required
12

Kindly Attach scan copy of All forms and Formats as per Given in Vol1 and Vol2 of Tender Documents

Required
13

Kindly Attach scan copy of Necessary Document. As Per Bid Evaluation Criteria.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes sweeping and cleaning of main roads, internal streets, and approach roads in Ode town, utilizing both manpower and mechanized equipment. Responsibilities involve daily cleaning schedules, waste collection, and adherence to safety standards. The process involves mobilization, implementation, monitoring, and final reporting over a 12-month period. Bidders must ensure all work complies with municipal and environmental regulations, with detailed specifications provided in the tender documents.

What are the eligibility criteria for bidders?

Eligible bidders must possess valid registration certificates, demonstrate financial stability with a bank solvency of at least 20% of the tender value, and have experience in similar projects. They must submit latest Service Return, PAN, GST registration, and site visit certificates signed by authorized officials. Additionally, all statutory labor law documents, undertakings, and experience proofs are mandatory for qualification.

How will the bidding process be conducted?

The process involves downloading tender documents, attending pre-bid meetings, submitting bids online before the deadline, and public bid opening. Bids are evaluated based on technical competence and financial proposals. The timeline includes bid start on 07-11-2025, submission deadline on 01-12-2025, and evaluation completion by 12-12-2025. All procedures must follow the instructions outlined in the tender guidelines.

What is the estimated project cost and payment terms?

The estimated cost is approximately INR 67,24,800. Payments will be made in installments based on milestones, with a final settlement after project completion. Bidders must submit a bid security deposit (EMD) and detailed cost breakdowns. Payment schedules and conditions are specified in the tender documents, ensuring transparency and timely disbursement.

What documents are required to participate?

Participants must submit attested copies of registration certificates, Service Return, PAN, GST registration, bank solvency, experience proof, and site visit certificates. Additional documents include tender fee receipt, EMD proof, safety affidavits, and statutory undertakings. All documents should be current, properly attested, and uploaded via the e-procurement portal as per the guidelines.