Open Information Technology and Communication NPROCURE

Government Tender for SITC of Precision Air Conditioners at GNFC Data Centres Ahmedabad & Bharuch

Bid Publish Date

18-Sep-2025, 12:00 pm

Bid End Date

28-Nov-2025, 6:00 pm

EMD

₹2,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue18-Sep-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Contract Form

Fixed-rate

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

DATA CENTRE AIR CONDITIONER SERVICES

This government tender offers an opportunity for qualified vendors to supply, install, and commission precision air conditioning systems at GNFC's Data Centres located in Ahmedabad and Bharuch. The project aims to enhance cooling efficiency for critical data center infrastructure, ensuring operational reliability and energy efficiency. Managed by GNFC's IT Division, the tender emphasizes compliance with technical standards, timely delivery, and quality assurance. Bidders must meet eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the specified deadlines. The procurement process is fully electronic, promoting transparency and competitive bidding. This tender is ideal for experienced HVAC service providers and data center cooling specialists seeking to collaborate with a reputed government enterprise. The project scope includes installation, testing, commissioning, and post-installation support, with detailed specifications and evaluation criteria outlined in the tender documents.

Scope Of Work

The scope of work includes:

  • Supply of Precision Air Conditioners with specified capacity and technical features.
  • Installation at designated locations within GNFC Data Centres in Ahmedabad and Bharuch.
  • Testing and commissioning to ensure operational efficiency.
  • Providing necessary supporting infrastructure, including SRC of 3 TR units.
  • Ensuring compliance with safety, quality, and technical standards as per tender documents.

The key deliverables are:

  • Fully installed and operational precision air conditioning units.
  • Documentation of installation and testing procedures.
  • Training and handover to GNFC’s IT staff.

Process steps:

  1. Review tender documents and technical specifications.
  2. Submit bid with all required documents before the deadline.
  3. Attend pre-bid meetings if scheduled.
  4. Participate in bid opening and evaluation.
  5. Contract award and project execution.
Specification Details
Capacity 3 TR units for PR Site, SRC of 3 TR units
Locations Ahmedabad (PR Site), Bharuch (DR Site)
Delivery Timeline As per tender document attached
Contract Type Fixed-rate

The successful bidder must ensure timely delivery, installation, and commissioning, along with post-installation support and documentation.

Technical Specifications

The technical specifications for the precision air conditioners include:

Parameter Specification
Capacity 3 TR (Tonnes Refrigeration)
Power Supply 230V, 50Hz, Single-phase
Refrigerant R410A or equivalent
Noise Level Not exceeding 65 dB
Efficiency COP ≥ 4.0
Controls Remote monitoring and control capability

The process involves:

  1. Reviewing technical requirements.
  2. Ensuring units meet or exceed specifications.
  3. Testing units before installation.
  4. Documenting compliance and performance metrics.

All units must conform to the standards specified in the tender documents and relevant industry standards for data center cooling equipment.

Financial Requirements

The project budget is structured with a fixed-rate contract, with the total estimated value to be determined based on the scope. The breakdown includes:

Item Quantity Unit Cost Total Cost
Precision Air Conditioners 3 units To be quoted To be quoted
SRC of 3 TR units 3 units To be quoted To be quoted
Installation & Commissioning - To be included To be included
Support & Maintenance As per contract To be quoted To be quoted

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • 20% after final acceptance.

Bidders must submit detailed financial proposals aligned with the tender guidelines, ensuring transparency and compliance with the specified terms.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have relevant experience in installing and maintaining precision air conditioning systems for data centers.
  • ✓ Must upload a scan copy of the EMD amounting to INR 200,000.
  • ✓ Must submit all necessary technical, financial, and compliance documents as specified.
  • ✓ Should possess valid certifications and certificates as per the provided certificate details.
  • ✓ Must demonstrate financial stability with requisite capabilities.
Qualification Requirement Details
Experience Proven track record in HVAC systems for data centers
Financial Capability Adequate financial resources to undertake the project
Certification Valid certificates matching the certificate details provided
EMD INR 200,000 (payable via bank guarantee or demand draft)

Applicants must ensure all documentation is complete and submitted within the specified deadlines to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary cum Technical Stage

28-11-2025 18:05

2. Commercial Stage

Required Forms

Preliminary

Emd Fee Form

Library-Standard

Required

Financial Capabilities

User Defined Template-Standard

Required

Technical Capabilities

User Defined Template-Standard

Required

Compliance Statement

User Defined Template-Standard

Required

Commercial

Schedule of Rate

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary cum Technical Stage

1

Kindly upload scan copy of EMD

Required
2

Bidder is requested to upload all necessary documents as specified in the tender document

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 03-10-2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered.

What documents are required to participate?

Participants must upload a scan copy of EMD of INR 200,000, along with all necessary technical, financial, and compliance documents as specified in the tender. Refer to the 'Documents required' section for detailed list.

How can I access the tender documents?

Tender documents are available for download online via the official procurement portal. Use the links provided in the tender notice or contact the procurement office for assistance.

What are the technical requirements for the air conditioners?

The air conditioners must have a capacity of 3 TR, with features including remote control, energy efficiency (COP ≥ 4.0), and compliance with industry standards. Refer to the technical specifications section for detailed parameters.

Who can I contact for support during the bidding process?

For support, contact the Business Head-IT at 07940007307 or email [email protected]. Assistance is also available through the (n)Procure Support Team at GNFC Ltd.