Open State Governments & UT NPROCURE

Government Tender for Rate Contract of Split Air Conditioners for Ahmedabad Municipal Corporation

Bid Publish Date

25-Nov-2025, 2:30 pm

Bid End Date

16-Dec-2025, 6:00 pm

Value

₹2,72,246

Location

AHMADABAD , GUJARAT

Progress

Issue25-Nov-2025, 2:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

PERSONAL CARE PRODUCTS HOUSEHOLD ITEM MISCELLANEOUS

This government tender offers an excellent opportunity for HVAC contractors and service providers to secure a contract with Ahmedabad Municipal Corporation for the SITC of split air conditioners across multiple government facilities. With a total estimated value of Rs. 2,72,246, the tender emphasizes transparency, technical compliance, and competitive pricing. Bidders must meet eligibility criteria, submit their bids electronically via the nProcure portal, and adhere to strict deadlines. The project aims to enhance climate control infrastructure in educational and healthcare institutions, ensuring energy-efficient and reliable cooling solutions. Key dates include bid opening on 17th December 2025, with the entire procurement process designed to promote fairness and quality execution. This tender is ideal for experienced HVAC firms seeking government contracts in Gujarat, offering a structured process with clear evaluation criteria and comprehensive support for bidders.

Scope Of Work

The scope of work includes:

  • Supply of Split Air Conditioners as per specifications.
  • Installation and commissioning of the units at designated locations.
  • Testing and quality assurance to ensure compliance with technical standards.
  • Providing warranty and maintenance support as specified in the tender documents.

Key deliverables:

  • Fully operational split AC units installed at multiple sites.
  • Documentation of installation and testing processes.
  • Training for AMC staff on operation and maintenance.

The process involves:

  1. Submission of technical and financial bids via the nProcure portal.
  2. Evaluation of bids based on technical compliance and price.
  3. Awarding of contract to the most suitable bidder.
  4. Execution of work within the stipulated completion period.

Specifications comparison table:

Parameter Model A Model B
Cooling Capacity 1.5 Ton 2 Ton
Power Consumption 1500W 2000W
Energy Efficiency Ratio (EER) 3.5 4.0
Warranty Period 1 Year 2 Years

Technical Specifications

The technical specifications for the split air conditioners include:

Parameter Specification
Cooling Capacity 1.5 to 2.0 Tons
Power Supply 230V/50Hz single-phase
Energy Efficiency Ratio (EER) Minimum 3.5
Refrigerant Type R-410A
Noise Level < 50 dB
Installation Standards As per BIS standards

Sequential procedures:

  1. Supply units as per approved models.
  2. Install units at designated locations.
  3. Conduct testing to ensure operational efficiency.
  4. Provide documentation and training.

Technical compliance must be verified through testing reports and certifications attached with bid submission.

Financial Requirements

The estimated total cost for the project is Rs. 2,72,246. Bidders should provide a detailed price bid including:

Item Cost (Rs.)
Equipment 2,00,000
Installation 50,000
Testing & Commissioning 22,246
Total 2,72,246

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation and testing.
  • Remaining 20% after final acceptance.

Bid validity: 120 days from the bid submission deadline.
Bidders must ensure their financial proposals are comprehensive and competitive, adhering to the specified budget limits.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid digital signature certificate (Class-III) as per IT Act-2000.
  • ✓ Must submit scanned copies of tender fee and EMD along with supporting documents.
  • ✓ Proven experience in HVAC installation projects for government or reputed private organizations.
  • ✓ Financial stability with minimum annual turnover of Rs. 1,00,000.
  • ✓ Must provide relevant certifications and past project references.
Qualification Criteria Minimum Requirement
Annual Turnover Rs. 1,00,000
Experience in HVAC Projects 2 completed projects
Valid DSC Certificate Yes
Supporting Documents As specified in tender documents

Critical points:

  • All documents must be valid and up-to-date.
  • Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

17-12-2025 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required
3

Other Supporting Documents as per tender documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes supplying, installing, testing, and commissioning split air conditioners at various AMC facilities, along with providing warranty and training. The detailed specifications ensure efficient climate control solutions across college, hospital, and school buildings.

Who is eligible to bid on this tender?

Eligible bidders must possess a valid Digital Signature Certificate (Class-III), submit scanned copies of tender fee and EMD, have proven experience in HVAC projects, and demonstrate financial stability with a minimum annual turnover of Rs. 1,00,000. Supporting documents must be compliant and current.

What are the key dates and deadlines?

Bid submission opens on 25th November 2025 at 2:30 PM and closes on 16th December 2025 at 6:00 PM. The technical bid will be opened on 17th December 2025 at 4:05 PM. Bidders must adhere strictly to these timelines to ensure participation.

How is the evaluation process conducted?

Bids are evaluated on technical compliance (60%) and price competitiveness (40%). Bidders must meet minimum technical scores and submit complete documentation. The highest scoring compliant bid will be awarded the contract, ensuring transparency and fairness.

What are the payment terms and financial conditions?

Payments are structured as 30% advance, 50% after installation and testing, and 20% after final acceptance. The total estimated cost is Rs. 2,72,246. Bidders should prepare detailed financial proposals aligned with these terms.