Open Power and Energy NPROCURE

Government Tender for Spot Monthly/Bi-Monthly Billing at Samana Sub-Division, Jamnagar

Bid Publish Date

04-Dec-2025, 4:30 pm

Bid End Date

22-Dec-2025, 4:30 pm

Value

₹10,00,000

Location

JAMNAGAR , GUJARAT

Progress

Issue04-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹885

Contract Form

Works

Completion Period

120  Days

Currency Type

Single

Categories 2

ELECTRICAL WATER LEVEL RECORDER

This government tender offers a strategic opportunity for electrical service providers to undertake spot monthly and bi-monthly billing at the Samana Sub-Division of Jamnagar. Managed by PGVCL, a leading Gujarat power utility, the project involves billing approximately 11,479 consumers, ensuring accuracy, timely processing, and compliance with government standards. The tender emphasizes transparent procurement, with detailed eligibility criteria, technical specifications, and a clear bidding process. Bidders must submit electronic proposals via the NProcure portal, adhering to deadlines and documentation requirements. The project duration is 120 days, with a total estimated budget of ₹10,00,000. This is an excellent opportunity for electrical contractors, maintenance firms, and billing service providers seeking to collaborate with a reputable government organization to improve power distribution efficiency and customer service in Gujarat.

Scope Of Work

• Perform spot monthly and bi-monthly billing at the site for approximately 11,479 consumers under Samana Sub-Division.
• Ensure accurate meter reading, billing, and data entry as per the prescribed schedule.
• Maintain billing records and ensure compliance with government and PGVCL standards.
• Coordinate with the division office for timely submission of bills and related documentation.
• Handle customer inquiries related to billing and resolve discrepancies.

• The process involves:

  1. Collecting meter readings from designated sites.
  2. Preparing bills based on readings and applicable tariffs.
  3. Submitting bills electronically through the specified portal.
  4. Ensuring timely dispatch of bills to consumers.
  5. Managing billing records and reporting to the division office.
Specification Details
Number of Consumers Approx. 11,479
Billing Frequency Monthly / Bi-monthly
Project Duration 120 days
Location Samana Sub-Division, Jamnagar
Responsible Authority PGVCL Division Office

• The selected bidder must ensure compliance with all technical and safety standards mandated by PGVCL and government regulations.

Technical Specifications

Parameter Requirement
Power Supply 230V AC, 50Hz
Meter Reading Accuracy ±0.5%
Data Entry Secure digital platform
Software Compatibility Must support PGVCL billing software
Safety Standards Compliant with IEC and local safety norms

Sequential process:

  1. Meter reading collection.
  2. Data verification.
  3. Bill preparation.
  4. Electronic submission.
  5. Customer billing and record maintenance.

plaintext
Technical compliance with PGVCL standards is mandatory, including safety protocols and data security measures.

Financial Requirements

The estimated cost for the entire project is ₹10,00,000. The financial breakdown includes:

Cost Component Amount (INR)
Service Fee ₹8,85,000
Contingency & Miscellaneous ₹1,15,000
Total Estimated Cost ₹10,00,000

Payment terms:

  • 50% advance upon contract signing.
  • Remaining 50% on project completion and approval.
  • Payments will be processed within 15 days of invoice submission.
  • All costs must be inclusive of applicable taxes.

Bidders must provide a detailed financial proposal aligned with these guidelines.

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Eligibility Criteria

✓ Must have valid vendor registration and electrical license.
✓ Must possess GST registration and PAN card.
✓ Must submit tender fee and EMD receipt.
✓ Must provide copies of old purchase orders and experience certificates.
✓ Must have valid group insurance and PF documentation.

Financial & Qualification Requirements Details
Minimum Annual Turnover ₹10,00,000
Experience in Electrical Billing Works At least 2 years
Valid Electrical License Yes
Registration with Govt. Authorities Yes
Submission of all required documents Mandatory

Note: Bidders failing to meet these criteria will be disqualified from the bidding process.

Bidding Process

Process Timeline

1. PRIMERY BID

23-12-2025 10:45

2. PRICE BID

23-12-2025 11:00

Required Forms

PRIMERY

TENDER FEE

User Defined Template-Standard

Required

PRICE

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRIMERY BID

1

TENDER FEE RECIEPT

Required
2

EMD FEE RECIEPT

Required
3

VENDOR REGESTRATION

Required
4

ELECTRICAL LICENCE

Required
5

GST

Required
6

PAN CARD

Required
7

OLD PO COPY

Required
8

GROUP INSURENCE

Required
9

PF COPY

Required
10

EXPERINCE CERTYFICATE

Required

Form - TENDER FEE

1

TENDER FEE RECIEPT

Stage - PRICE BID

1

TENDER FEE RECIEPT

2

EMD FEE RECIEPT

Form - Percentage Rate

1

TENDER FEE

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves spot monthly and bi-monthly billing for approximately 11,479 consumers under the Samana Sub-Division of Jamnagar Division. The scope includes meter reading, bill preparation, electronic submission, and customer record management, aiming to enhance billing accuracy and efficiency.

What are the eligibility criteria for bidders?

Bidders must possess valid vendor registration, electrical license, GST registration, PAN card, and submit required documents such as EMD receipt, old purchase orders, experience certificates, group insurance, and PF copies. They should also meet financial criteria, including a minimum annual turnover of ₹10 lakh and at least 2 years of relevant experience.

How is the bidding process structured?

The process includes registration, document download, bid submission, technical bid opening, and financial bid evaluation. Bids must be submitted electronically before the deadline (12-12-2025, 16:30). The technical evaluation occurs on 15-12-2025, followed by financial evaluation. The entire process emphasizes transparency and adherence to deadlines.

What technical standards must bidders comply with?

Bidders must ensure meter reading accuracy, data security, and compliance with IEC and PGVCL standards. The technical specifications specify 230V AC power supply, secure digital platforms, and software compatibility. Proper safety protocols and data handling procedures are mandatory.

What is the estimated budget for this project?

The total estimated cost is ₹10,00,000, including service fees and miscellaneous expenses. Payment will be made in two installments: 50% advance and 50% upon completion, with payments processed within 15 days of invoice approval. All costs are inclusive of applicable taxes.