Open Information Technology and Communication NPROCURE

Government Tender for Supply of Desktop Computers & Microsoft Office Licenses in GIFT City

Bid Publish Date

03-Dec-2025, 11:00 am

Bid End Date

18-Dec-2025, 3:00 pm

Value

₹5,70,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue03-Dec-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Information Technology and Communication

Tender Fee

₹500

Contract Form

Fixed-rate

Completion Period

45  Days

Currency Type

Single

Categories 3

COMPUTERS IT EQUIPMENT SEZ

This government tender offers a unique opportunity for IT vendors to supply Desktop Computers and Microsoft Office Licenses for the GIFT City project. Managed by Gujarat International Finance Tec-City Company Limited, the tender emphasizes quality hardware, licensed software, and adherence to government procurement standards. Bidders must meet strict eligibility criteria, submit required documents electronically, and deliver within 45 days. The process involves multiple evaluation stages, ensuring transparency and fairness. With an estimated value of INR 5,70,000, this tender is ideal for companies specializing in IT hardware procurement and software licensing for government infrastructure projects. Participation offers a chance to collaborate on a high-profile government initiative aimed at strengthening IT infrastructure in a premier financial hub.

Scope Of Work

The scope of work includes:

  • Supplying Desktop Computers suitable for office use, meeting specified technical standards.
  • Providing Microsoft Office Licenses for the custom office setup within GIFT City.
  • Ensuring all hardware and software are compliant with government procurement policies.
  • Delivering the items to the designated GIFT City location within 45 days of contract award.
  • Installing and configuring hardware and licensed software as per specifications.

The key deliverables are:

  • Fully functional desktop systems ready for use.
  • Valid Microsoft Office licenses with proper documentation.
  • Delivery and installation reports.

The process involves:

  1. Receiving and evaluating bids.
  2. Shortlisting based on eligibility.
  3. Technical assessment of hardware and software.
  4. Finalizing the contract with the successful bidder.
  5. Delivery, installation, and handover within the stipulated period.
Item Specification
Desktop Computers Intel Core i5 or equivalent, 8GB RAM, 256GB SSD
Operating System Windows 10 Professional
Microsoft Office License 1-year subscription, volume licensing

All hardware must be new, under warranty, and compliant with government standards.

Technical Specifications

Parameter Specification
Processor Intel Core i5-10th Gen or higher
RAM Minimum 8GB DDR4
Storage 256GB SSD
Operating System Windows 10 Professional
Network Ethernet and Wi-Fi connectivity
Power Supply Standard 220V AC
Software Licensed Microsoft Office 365 or Office 2021

Sequential process:

  1. Bid submission via online portal.
  2. Technical evaluation.
  3. Shortlisting based on technical compliance.
  4. Commercial evaluation.
  5. Final award and contract signing.

Financial Requirements

The estimated budget for this project is INR 5,70,000. The cost breakdown includes:

Item Cost (INR)
Desktop Computers (Quantity: 10) 4,00,000
Microsoft Office Licenses 70,000
Delivery & Installation 50,000
Contingency & Miscellaneous 50,000

Payment terms:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful completion and approval.

All payments are subject to submission of valid invoices and compliance with contractual terms.

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Eligibility Criteria

✓ Must have valid digital certificates as per the Information Technology Act-2000.
✓ Must submit scanned copies of Tender Fee and EMD details.
✓ Proven experience in supplying IT hardware and licensed software to government or reputed organizations.
✓ Financial stability demonstrated through recent financial statements.

Qualification Criterion Minimum Requirement
Experience At least 3 similar projects in the last 5 years
Turnover Minimum INR 10,00,000 in the last fiscal year
Certification Valid ISO/IEC certifications (if applicable)

Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

19-12-2025 15:30

2. Technical Stage

19-12-2025 15:35

3. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attached scan copy of Tender Fee Detail

Required
2

Kindly Attached scan copy of EMD Detail

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to procure Desktop Computers and Microsoft Office Licenses for the Custom Office in GIFT City to enhance IT infrastructure and operational efficiency. It is designed to select qualified vendors capable of delivering reliable hardware and licensed software within the stipulated timeline.

Who is eligible to participate in this tender?

Eligible bidders must have valid Digital Certificates, demonstrate experience in IT hardware and software supply, and meet financial stability criteria. They should submit all required documents, including Tender Fee and EMD, via the online portal. The detailed eligibility criteria are outlined in the tender document.

What are the key dates and deadlines for this tender?

The bid submission window opens on 03-12-2025 at 11:00 AM and closes on 18-12-2025 at 3:00 PM. The technical evaluation will be conducted on 19-12-2025 at 3:30 PM. Bidders must ensure timely submission of all required documents to avoid disqualification.

What technical specifications are required for the desktop computers?

The desktop computers should include an Intel Core i5 or higher processor, 8GB DDR4 RAM, 256GB SSD storage, and Windows 10 Professional operating system. All hardware must be new, under warranty, and meet government standards for IT infrastructure projects.

How will the evaluation and selection process be conducted?

Bids will be evaluated based on technical compliance (40%), price (30%), delivery schedule (20%), and experience & certifications (10%). Bidders must meet minimum thresholds in each criterion. The highest scoring bidder will be awarded the contract after comprehensive evaluation.

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