Open Cooperatives NPROCURE

Government Tender for Supply, Installation & Commissioning of Automatic Milk Collection System (AMCS) for JKMPCL

Bid Publish Date

11-Dec-2025, 11:00 am

Bid End Date

30-Dec-2025, 5:00 pm

Location

JAMMU AND KASHMIR , GUJARAT

Progress

Issue11-Dec-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹10,000

Contract Form

Works

Completion Period

1  Months

Currency Type

Single

Categories 9

TECHNICAL SERVICES FUME HOODS MISCELLANEOUS ARNO STARTING CONTACTOR MACHINE SPARE PART MILK TRANSPORTATION POWER WATER LEVEL RECORDER APFC PANEL

This government tender offers an opportunity for experienced firms to supply, install, and commission a PC-Based Automatic Milk Collection System (AMCS) for Jammu & Kashmir Milk Producers' Cooperative Limited (JKMPCL). The project aims to modernize milk collection across village dairy societies, ensuring efficiency, data accuracy, and transparency. The scope includes system supply, installation, testing, and a one-year comprehensive warranty, with ongoing support for four years. Bidders must demonstrate extensive experience with large-scale dairy automation projects, technical expertise, and financial stability. The tender process involves multiple evaluation stages, including technical, commercial, and financial assessments, with clear deadlines and submission requirements. This initiative supports the government's vision of advancing dairy infrastructure and promoting sustainable rural development in Jammu & Kashmir. Qualified companies specializing in dairy automation and related technology solutions are encouraged to participate and contribute to the region's dairy sector modernization.

Scope Of Work

The scope of work includes:

  • Supply of PC-Based Automatic Milk Collection System (AMCS) as per specifications.
  • Installation and commissioning of the complete system at designated village dairy cooperative societies.
  • Testing the system for operational efficiency and accuracy.
  • Providing one year comprehensive warranty covering all hardware and software components.
  • Offering next four years of service support, excluding spare parts, to ensure system sustainability.

The key deliverables are:

  • Fully operational AMCS installed at all specified locations.
  • Training of local staff for system operation and maintenance.
  • Documentation including user manuals, system configuration, and maintenance procedures.

Sequential Process:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Technical assessment and system demonstration.
  4. Final bid evaluation and contract award.
  5. Delivery, installation, and commissioning.
  6. Post-installation support and warranty services.

Specifications for the AMCS system include:

Parameter Specification
System Type PC-Based Online Milk Collection System
Capacity Minimum 500 units installed in last 3 years
Warranty 1 Year comprehensive
Support Next 4 years without spare parts
Certification ISO certified, product brochures available

Bidder must ensure compliance with all technical standards and submit all requisite documents as specified.

Technical Specifications

The AMCS system must be a PC-based online milk collection solution with the following parameters:

  • Hardware: Industrial-grade PCs with high-speed data processing capabilities.
  • Software: Customizable interface supporting multiple users and real-time data synchronization.
  • Connectivity: Reliable network modules supporting Wi-Fi, Ethernet, and 4G/5G options.
  • Data Security: Encrypted data transmission and secure login protocols.
  • Certification: ISO 9001/ISO 27001 compliance.

Sequential Procedures:

  1. System design and configuration as per specifications.
  2. Hardware procurement and quality testing.
  3. Software customization and integration.
  4. On-site installation and setup.
  5. System testing and validation.
  6. Staff training and handover.

Technical Data Example:

{
"System Type": "PC-Based Online Milk Collection System",
"Capacity": "Minimum 500 units",
"Connectivity": "Wi-Fi, Ethernet, 4G/5G",
"Certifications": "ISO 9001, ISO 27001"
}

Financial Requirements

The estimated budget for the project is structured as follows:

Cost Component Amount (INR)
System Supply Rs. 50,00,000
Installation & Commissioning Rs. 10,00,000
Training & Documentation Rs. 2,00,000
Contingency & Miscellaneous Rs. 3,00,000
Total Estimated Cost Rs. 65,00,000

Payment Schedule:

  • 30% upon contract signing.
  • 50% after successful installation and testing.
  • 20% after final acceptance.

All payments are subject to submission of valid invoices and acceptance certificates. Bidders must include detailed cost breakdowns and adhere to the specified budget limits.

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Eligibility Criteria

✓ Must have successfully supplied, installed, and implemented at least 500 PC-based Online AMCS systems in the last three financial years (2022-23, 2023-24, 2024-25).

✓ Must have supplied and installed a minimum of 200 units in any one of these three years, with proof via work completion certificates.

✓ The bidder's average annual financial turnover should be at least Rs. 10 Crore during the last three financial years, supported by CA-audited financial statements.

✓ Must submit Profit & Loss statements, Balance Sheets, and Income Tax Returns for the last three years.

✓ Must provide TDS certificates and Form 26AS for the last three years.

✓ Must hold valid registration certificates including GSTIN, PAN, and other relevant licenses.

✓ Must submit work completion certificates for at least 600 units in total over the last three years.

✓ Include Power of Attorney if bid is signed by authorized representatives other than Directors or MDs.

✓ ISO certification and product brochures are mandatory.

Qualification Criteria Minimum Requirement
Past System Supply & Installation 500 units in last 3 years
Financial Turnover Rs. 10 Crore annually
Work Completion Certificates 600 units in total
Technical Certifications ISO, Product Brochures

Bidders must meet all listed criteria to qualify for the technical evaluation stage.

Bidding Process

Process Timeline

1. Primary Stage

31-12-2025 10:50

2. Technical Stage

31-12-2025 11:00

3. Commercial Stage

31-12-2025 11:30

Required Forms

Primary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Bidder’s Basic Information

User Defined Template-Standard

Required

Technical

Turnover Details

User Defined Template-Standard

Required

Commercial

Financial Bid

User Defined Template-Secured

Required

Required Documents

Stage - Primary Stage

1

scan copy of tender fee

Required
2

Bidders basic information and address details

Required
3

EMD Details Scan copy

Required
4

GST Registration certificate

Required
5

PAN Card details

Required
6

Aadhar Card details

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Scan copy of all documents as per tender terms and conditions

Required
2

The Bidder must have supplied, successfully installed, and implemented a minimum of 500 PC-based Online AMCS Systems during the last three financial years, i.e., 2022–23, 2023–24, and 2024–25. Further, Bidder must have supplied and installed at least 200 units in any one of these three financial years. Submission of work completion certificates issued by the respective clients is mandatory for qualifications. Appropriate documentary proof shall be attached. – Documentary Proof should be attached

Required
3

The Bidder’s average annual financial turnover, in the same name and style, during the last three financial years—2022–23, 2023–24, and 2024–25, should not be less than Rs. 10.00 Crore - Submission of the CA-audited financial statements as documentary proof is mandatory for qualification.

Required
4

Profit & Loss Statement, Balance Sheet for last 3 financial Years i.e. 2022-23,2023-24 and 2024-25, including Audited report should be attached.

Required
5

Copy of Income Tax Returns for three previous financial Years, i.e. 2022-23,2023-24 and 2024-25, should be attached.

Required
6

Copy of TDS certificate issued by the client to substantiate the claim for the value of works executed in the private sector.

Required
7

Copy of form 26AS for the last three financial years i.e.2022-23 ,2023-24 and 2024-25.

Required
8

Certificate of incorporation of the firm (Company act/Partnership etc.)

Required
9

Registration certificate of GSTIN, PAN, PF, ESI, Registration if any

Required
10

Technical & Bidding Terms Deviation if any

Required
11

Work completion certificates for a total of at least 600 units i.e. Min. 200 Units/Financial Year, in similar assignments executed during the last three financial years—2022–23, 2023–24, and 2024–25—must be submitted.

Required
12

Power of attorney submitted (if bid is signed by other than Director/MD)

13

ISO Certificate

Required
14

Product Brochures

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

The primary goal is to procure and implement a PC-Based Automatic Milk Collection System (AMCS) across village dairy cooperative societies in Jammu & Kashmir. This system aims to enhance efficiency, transparency, and data accuracy in milk collection processes, supporting the modernization of dairy infrastructure in the region.

Who is eligible to bid for this tender?

Eligible bidders must have:

  • Successfully supplied and installed at least 500 PC-based AMCS units in the last three years.
  • A minimum annual turnover of Rs. 10 Crore.
  • Valid certifications including ISO, GST, PAN, and other relevant licenses.
  • Proven experience with large-scale dairy automation projects.
  • Submission of all required documents such as work completion certificates, financial statements, and technical certifications.
What are the key technical specifications required for the AMCS system?

The system must be a PC-based online milk collection solution with features including:

  • High-speed data processing hardware.
  • Secure network connectivity (Wi-Fi, Ethernet, 4G/5G).
  • Data encryption and security protocols.
  • Compliance with ISO standards.
  • Support for real-time data synchronization.
  • The system should be capable of handling at least 500 units, with a warranty of one year and support for four additional years without spare parts.
What is the bidding process and timeline?

The process involves:

  1. Downloading tender documents from the official portal.
  2. Submitting technical and financial bids electronically before the deadline.
  3. Evaluation of bids based on technical compliance, experience, and cost.
  4. Demonstrations and final assessment.

Key dates include:

  • Bid submission start: 11-12-2025
  • Bid submission end: 30-12-2025
  • Bid opening: 31-12-2025

Ensure timely submission to avoid disqualification.

What are the criteria for bid evaluation?

Bids will be evaluated on:

  • Technical compliance (50%)
  • Past experience and system installations (20%)
  • Financial capacity (15%)
  • Cost competitiveness (15%)

Minimum thresholds include:

  • 70% technical score
  • Proven installation of 500+ units
  • Annual turnover of Rs. 10 Crore

Bidders must meet all minimum requirements to qualify for the final selection.