Open Banking, Finance & Insurance NPROCURE

Government Tender for Supply and Installation of Note Sorter Machine with Buy-Back in Ahmedabad

Bid Publish Date

10-Dec-2025, 12:00 pm

Bid End Date

23-Dec-2025, 3:00 pm

Location

AHMADABAD , GUJARAT

Progress

Issue10-Dec-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Banking, Finance & Insurance

Tender Fee

₹2,360

Contract Form

Supply

Completion Period

15  Days

Currency Type

Single

Categories 7

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This government tender presents a unique opportunity for suppliers in the banking electronics and equipment sector to participate in the supply, installation, testing, and commissioning of a Note Sorter Machine for the Ahmedabad District Co-Operative Bank Ltd. The project includes a buy-back of old machines, promoting technological upgrades in banking operations. Bidders must adhere to strict technical and financial criteria, with proposals submitted via the secure NProcure platform before the deadline of 23rd December 2025. The procurement aims to modernize banking infrastructure, improve operational efficiency, and ensure compliance with government standards. This open tender invites experienced vendors with proven credentials to contribute to Gujarat's banking modernization efforts, offering a lucrative opportunity for growth and collaboration with government institutions.

Scope Of Work

The scope of work includes:

  • Supply of Note Sorter Machines as per specifications in the RFP document.
  • Installation and setup of the equipment at the specified Ahmedabad location.
  • Conducting thorough testing to ensure operational efficiency.
  • Commissioning the machine for live banking operations.
  • Providing training and support to bank staff.
  • Managing the buy-back of old/used note sorter machines.

The process involves:

  1. Tender submission by interested vendors before the deadline.
  2. Technical evaluation based on submitted documents and certifications.
  3. Financial bid opening for shortlisted vendors.
  4. Contract award to the successful bidder.
Specification Requirement
Machine Type Note Sorter
Capacity As specified in RFP
Certification As per technical standards
Installation Complete setup at Ahmedabad branch
Support 1-year comprehensive support

The selected vendor must ensure compliance with all technical and safety standards, and deliver within the stipulated 15 days period.

Technical Specifications

The Note Sorter Machine must meet the following technical parameters:

Parameter Specification
Capacity As per RFP document
Sorting Speed Minimum 1000 notes per minute
Power Supply 220V AC, 50Hz
Certification CE, ISO 9001
Dimensions Compliant with standard banking equipment

Sequential process for technical compliance:

  1. Submit technical documents.
  2. Demonstrate machine specifications.
  3. Undergo technical evaluation.
  4. Receive approval for installation.

The vendor must ensure all technical features adhere strictly to the specifications outlined in the RFP to ensure seamless integration with bank operations.

Financial Requirements

The estimated budget for this project ranges from Rs. 5,00,000 to Rs. 8,00,000, inclusive of all costs. The breakdown includes:

Cost Component Approximate Cost
Equipment Rs. 4,00,000
Installation & Testing Rs. 1,00,000
Support & Training Rs. 50,000
Buy-back of old machine As per valuation

Payment terms:

  • 30% advance upon contract signing.
  • 40% after delivery and installation.
  • 30% post successful commissioning.

All payments are subject to submission of valid invoices and completion of respective milestones. The bid must specify detailed cost proposals aligned with these terms.

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Eligibility Criteria

  • ✓ Must have valid digital certificates for online bidding.
  • ✓ Must submit Tender Fee, EMD, and technical documents as specified.
  • ✓ Proven experience in supplying banking electronics equipment.
  • ✓ Financial stability demonstrated through recent financial statements.
  • ✓ Certification as per government and industry standards.
Qualification Criteria Details
Tender Fee Rs. 2360/- (non-refundable)
EMD As specified, payable in Ahmedabad
Experience Minimum 3 years in banking equipment supply
Certifications ISO, BIS, or equivalent
Financials Turnover of at least Rs. 50 lakh in last 2 years

Bidders must provide all required documents to qualify for technical evaluation and subsequent financial bidding.

Bidding Process

Process Timeline

1. Technical Bid

23-12-2025 15:30

2. Financial Bid

24-12-2025 12:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Financial

Note Sorter Machine_ADC

User Defined Template-Standard

Required

Required Documents

Stage - Technical Bid

1

Tender Fee

Required
2

Tender EMD

Required
3

Technical Documents as per RFP

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this government tender?

The bid submission deadline is 23rd December 2025 at 3:00 PM. Bidders must upload all required documents and proposals before this time through the NProcure portal. Late submissions will not be accepted under any circumstances.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have a valid digital certificate, submit Tender Fee and EMD, demonstrate experience in supplying banking electronics, and possess relevant certifications like ISO or BIS. Financial stability is also mandatory, with a minimum turnover of Rs. 50 lakh in the last two years.

What technical specifications must the Note Sorter Machine meet?

The machine should support a minimum sorting speed of 1000 notes per minute, operate on 220V AC, and be certified with CE or ISO standards. It must be compatible with existing banking infrastructure and include comprehensive support and training.

How is the bid evaluation process conducted?

Bids are evaluated based on technical compliance (50%), experience and certifications (20%), financial competitiveness (20%), and buy-back proposal (10%). Minimum technical threshold is 70%. The highest scoring bid will be selected after thorough evaluation.

How can I get support or clarifications regarding this tender?

Interested vendors can contact the Bid Inviting Authority, CEO ADC Bank Ahmedabad, at 7927540371 or via email at [email protected]. Support sessions are also available at (n)code solutions' Ahmedabad office for training and procedural guidance.