Open State Governments & UT NPROCURE

Government Tender for Supply & Installation of Publicity Materials | Surat Municipal Corporation

Bid Publish Date

21-Nov-2025, 5:50 pm

Bid End Date

04-Dec-2025, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue21-Nov-2025, 5:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

PAINTING HOARDING

This government tender from Surat Municipal Corporation offers an excellent opportunity for companies specializing in outdoor advertising, printing, and display solutions. The project involves supply and installation of banners, hoardings, stickers, and wall paintings to enhance civic communication and public awareness. With a focus on quality, safety, and timely delivery, the tender invites experienced vendors to participate in a transparent procurement process. The scope includes procurement, installation, and maintenance of publicity materials across Surat city, supporting government outreach initiatives. The tender is open to qualified firms with proven experience in outdoor advertising projects, offering a significant contract valued between INR 10,00,000 and INR 15,00,000. Bidders must adhere to eligibility, technical, and financial criteria outlined in the tender documents, available on the official portal. The process includes online submission, evaluation, and award, with key deadlines set for December 4, 2025. This is a strategic opportunity for regional companies to contribute to civic engagement and public communication efforts.

Scope Of Work

The scope of work includes:

  • Supply of banners, hoardings, stickers, wall paintings, and related publicity materials.
  • Installation of outdoor advertising displays at designated locations across Surat.
  • Ensuring all materials meet quality standards and specifications.
  • Maintenance and periodic inspection of installed publicity materials.

The process involves:

  1. Submission of technical and financial bids via the official portal.
  2. Evaluation of bids based on eligibility, technical compliance, and cost.
  3. Awarding of contract to the successful bidder.
  4. Delivery of materials within the stipulated completion period.
  5. Installation and final inspection by Surat Municipal Corporation.

Key deliverables include:

Item Specifications Quantity
Banners Size as per tender document As specified
Hoardings Durable weather-resistant material As specified
Stickers Weatherproof vinyl As specified
Wall Paintings High-quality exterior paint As specified

All work must adhere to safety, environmental, and quality standards outlined in the tender documents.

Technical Specifications

All publicity materials must meet the following technical specifications:

Parameter Requirement
Material Weather-resistant, durable, UV protected
Size As per tender specifications
Color Bright, fade-resistant
Installation Secure, compliant with safety standards
Inspection Final approval by Surat Municipal Corporation

The process involves:

  • Reviewing technical standards outlined in the tender document.
  • Procuring materials from approved vendors.
  • Ensuring installation at designated locations.
  • Conducting quality checks and obtaining approval before project completion.

Financial Requirements

The estimated project value ranges between INR 10,00,000 to INR 15,00,000, depending on the scope and materials used. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Material Procurement As per specifications
Installation Charges As per scope
Maintenance & Inspection Included in bid

Payment terms are:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% upon final inspection and approval.

Bidders must submit a detailed financial proposal aligned with the bid format specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for outdoor advertising services.
  • ✓ Proven experience in supplying and installing publicity materials for government projects.
  • ✓ Submission of all required documents including tender fee, EMD, and relevant certifications.
  • ✓ Financial stability demonstrated through recent audited financial statements.
Qualification Criterion Minimum Requirement
Tender Fee Paid and documented
EMD As specified in tender documents
Experience At least 3 similar projects in the last 5 years
Certification Valid license for outdoor advertising

Note: Bidders must meet all eligibility criteria to qualify for the technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission in this tender?

The bid submission deadline is 04-12-2025 at 18:00 hours. Bidders must ensure all documents are uploaded and submitted before this time to be considered.

What documents are required to participate in this tender?

Bidders need to submit:

  • Scan copy of tender fee
  • Scan copy of EMD
  • All other documents as per tender conditions including relevant certifications and experience proof.
    Failure to provide these may lead to disqualification.
How can I participate in the online bidding process?

Participants must register on the official tender portal, procure a valid Digital Certificate for signing bids, and upload all required documents before the submission deadline. Free training sessions are available every Saturday to assist bidders.

What is the scope of work for this tender?

The scope includes supply and installation of banners, hoardings, stickers, wall paintings, and publicity materials at designated locations across Surat. The work must meet technical standards, safety norms, and quality specifications as detailed in the tender documents.

Who can I contact for further assistance regarding this tender?

You can contact Surat Municipal Corporation at 9099007977 or visit the Public Health Dept, Muglisara, Surat. The Deputy Commissioner (D) (H. & H.) oversees the tender process and can provide further guidance.