Open State Governments & UT NPROCURE

Government Tender for Third Party Inspection & Quality Assurance of School & Hostel Construction

Bid Publish Date

09-Dec-2025, 1:00 pm

Bid End Date

17-Dec-2025, 6:00 pm

Value

₹9,88,618

Location

SURAT , GUJARAT

Progress

Issue09-Dec-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 19

BPO NUTRACEUTICAL BENZBROMARONE MULTIVITAMIN QUALITY ASSURANCE AUDIT SERVICES SITE SUPERVISION SUPPLY OF CARDIGAN GROCERY VEGETABLES AND FRUITS CONSULTANCY TOYS CONSTRUCTION SUPERVISION QUALITY MANAGEMENT CONSTRUCTION NON VEGETARIAN PRODUCT SPVS KOPARAPAK SONPAPDI

This government tender offers a unique opportunity for inspection firms to provide Third Party Inspection and Quality Assurance services for the construction of educational and residential facilities in Vankal, Surat. The project involves the construction of a school building, hostels, kitchen & dining hall, and residency quarters, with a completion period of 24 months. Bidders must meet strict eligibility criteria, including valid technical and financial documents, and demonstrate experience in infrastructure inspection. The tender process is open, with detailed documentation available for download, and the project is valued at approximately INR 9.86 crore. This initiative aims to ensure high-quality construction standards, safety compliance, and adherence to government specifications, making it ideal for reputed inspection agencies seeking to contribute to Gujarat's infrastructure development. The opportunity emphasizes transparency, quality, and timely delivery, aligning with government priorities for sustainable and safe public infrastructure.

Scope Of Work

The selected inspection agency will be responsible for Third Party Inspection and Quality Assurance of the construction project at Vankal, Taluka Mangrol, Surat. Key deliverables include:

  • Conducting comprehensive quality inspections at various construction stages.
  • Verifying material quality, workmanship, and safety standards.
  • Ensuring compliance with project specifications, drawings, and contractual terms.
  • Preparing detailed inspection reports and non-compliance reports.
  • Coordinating with the construction team for corrective actions.
  • Final quality certification and approval.

The process involves:

  1. Pre-inspection review of project documents.
  2. Initial site assessment.
  3. Periodic inspections during construction phases.
  4. Final inspection and certification.
  5. Submission of inspection reports for each phase.
Inspection Stage Focus Areas Documentation Required
Foundation & Substructure Material quality, safety Inspection checklist, material test reports
Superstructure Workmanship, compliance Photographs, progress reports
Finishing & Fit-outs Quality standards, safety Certification forms, defect reports

The agency must ensure adherence to all relevant safety and quality standards as per the project specifications and government regulations.

Technical Specifications

The inspection agency should have the capacity to evaluate construction quality based on the following parameters:

Parameter Specification
Inspection Tools Standardized testing equipment for materials
Certification ISO 9001 or equivalent
Staff Qualification Certified civil engineers and quality inspectors
Inspection Frequency As per project phases
Reporting Digital reports with photographic evidence

Sequential procedures include:

  • Document review
  • Site assessment
  • Periodic inspections
  • Final certification

The agency must ensure all inspections are conducted in accordance with the relevant Indian Standards (IS codes) and project specifications.

Financial Requirements

The estimated project cost is approximately INR 9,86,17,960. The financial bid should include:

Cost Component Details
Inspection Fees Based on scope and duration
Miscellaneous Expenses Travel, documentation, reporting
Total Estimated Cost INR 9,86,17,960

Payment terms are as follows:

  • 10% advance upon contract signing
  • 40% during mid-term inspection
  • 50% after final certification and approval

Bidders must submit a detailed financial proposal using the prescribed form, ensuring transparency and compliance with the project budget.

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Eligibility Criteria

✓ Must have valid registration and licensing for inspection services.
✓ Proven experience in civil construction quality inspection for government projects.
✓ Must possess valid technical and financial documents, including:

Document Type Requirement
Tender Fee DD Valid and attached
EMD Exemption/FDR Valid bank FDR or exemption certificate, with third-party confirmation
Bank Solvency Certificate For the calendar year 2025
Technical Proposal Submission Form Completed and signed
Firm References Recent projects and client references
Summary Sheet for Form 3B Completed and attached
Consultant Comments & Suggestions On terms of reference
Team Composition & Task Assignments Detailed team structure
CV Format for Key Staff Updated and relevant
Professional Schedule Timetable for key personnel
Activity Schedule Project work plan

Critical: Bidders must demonstrate technical expertise, financial stability, and prior experience in similar infrastructure projects. All documents must be valid, complete, and submitted before the deadline.

Bidding Process

Process Timeline

1. Technical Bid

18-12-2025 11:00

2. Financial Bid

18-12-2025 12:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Financial

FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM

User Defined Template-Secured

Required

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Scan copy of Valid Tender Fee DD.

Required
2

Attached Scan copy of Valid FDR or Exemption certificate for EMD. (It mandatory to attached a bank third party confirmation letter showing the FDR is in the name of Executive Engineer, Surat (R&B) Division No.2, Surat (Pledge letter) for the FDR.)

Required
3

Attached Scan copy of Valid Bank Solvency Certificate for Calendar year 2025.

Required
4

Attached Scan copy of Valid Other Documents.

Required
5

Attached Scan copy of Valid 3A TECHNICAL PROPOSAL SUBMISSION FORM.

Required
6

Attached Scan copy of Valid 3 B. FIRM’S REFERENCES.

Required
7

Attached Scan copy of Valid Summary Sheet for form - 3B.

Required
8

Attached Scan copy of Valid 3C.COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE CLIENT.

Required
9

Attached Scan copy of Valid 3E. TEAM COMPOSITION AND TASK ASSIGNMENTS.

Required
10

Attached Scan copy of Valid 3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED KEY PROFESSIONAL STAFF.

Required
11

Attached Scan copy of Valid 3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL.

Required
12

Attached Scan copy of Valid 3H. ACTIVITY (WORK) SCHEDULE

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17th December 2025 at 6:00 PM. Bidders must ensure all documents are uploaded before this time to be considered.

What documents are required for technical bid submission?

Bidders must submit scan copies of:

  • Valid Tender Fee DD
  • FDR or Exemption certificate with third-party confirmation
  • Bank Solvency Certificate for 2025
  • Technical Proposal Submission Form
  • Firm References
  • Summary Sheet for Form 3B
  • Consultant Comments & Suggestions
  • Team Composition & Task Assignments
  • CVs for key staff
  • Schedule for Professional Personnel
  • Activity (Work) Schedule
    All documents must be valid, complete, and submitted before the deadline.
How is the evaluation process conducted?

Evaluation involves technical assessment (50%), financial proposal (30%), and past performance (20%). Bids are opened publicly on 18th December 2025, with technical evaluation first, followed by financial evaluation. Bidders must meet minimum thresholds to qualify for award.

Who can I contact for clarifications?

Queries should be directed to Executive Engineer, Surat (R&B) Division No.2 via email at [email protected]. For technical assistance, attend the vendor training camp or contact the support team at (n)code solutions, Ahmedabad.

What is the scope of work for this tender?

The scope includes third-party inspection and quality assurance for the construction of school, hostel, kitchen, and residency buildings. Responsibilities include material testing, safety checks, compliance verification, and reporting at various construction stages, ensuring adherence to government standards and specifications.