Open State Governments & UT NPROCURE

Government Tender for Upkeep & Maintenance of Residential Quarters at Ekta Nagar (2025-2027)

Bid Publish Date

29-Nov-2025, 7:30 pm

Bid End Date

19-Dec-2025, 6:00 pm

Value

₹2,82,62,138

Location

NARMADA , GUJARAT

Progress

Issue29-Nov-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Service

Completion Period

24  Months

Currency Type

Single

Categories 3

OTHER SERVICE SERVICES WATER LEVEL RECORDER

This government tender offers an exclusive opportunity for experienced facility management companies to undertake the operation and maintenance of residential quarters at Ekta Nagar for two years (2026-2027). Managed by Sardar Sarovar Narmada Nigam Limited, the project involves routine upkeep, safety, and operational support for government residential facilities. Bidders must meet strict eligibility criteria, submit comprehensive documents, and participate through the e-Procurement portal. The tender process includes preliminary, technical, and commercial evaluations, with clear deadlines and award timelines. This project is ideal for companies specializing in residential facility management, security, and maintenance services within the government sector. The estimated project value is approximately INR 28.26 crore, emphasizing the importance of quality, experience, and compliance. Join now to contribute to government housing infrastructure and secure a prestigious government contract.

Scope Of Work

The selected service provider will be responsible for the following:

  • Routine Operation and Maintenance of residential quarters at Ekta Nagar.
  • Ensuring safety, cleanliness, and functionality of all facilities.
  • Provision of operational support including repairs, cleaning, and security.
  • Compliance with all applicable standards and regulations.

The work process includes:

  1. Conduct initial site assessment.
  2. Develop a detailed maintenance plan.
  3. Execute routine maintenance activities as per schedule.
  4. Monitor and report on the condition of the facilities.
  5. Address emergency repairs promptly.
  6. Submit periodic reports to the designated authority.
Key Deliverables Specifications
Maintenance Schedule Weekly, Monthly, Quarterly
Response Time Within 24 hours for emergency repairs
Quality Standards As per government norms and guidelines

The contractor must ensure availability of skilled personnel, proper equipment, and compliance with safety protocols throughout the contract period.

Technical Specifications

The maintenance services must meet the following technical parameters:

Parameter Specification
Service Duration 24 months (January 2026 - December 2027)
Location Ekta Nagar, Narmada
Facility Type Residential Quarters
Maintenance Standards As per government norms
Response Time Emergency: within 24 hours
Staff Qualification Trained and certified personnel
Equipment Necessary tools and machinery for maintenance

The process involves:

  • Conducting initial assessment.
  • Developing a detailed work plan.
  • Regular inspections and maintenance.
  • Emergency response and repairs.
  • Final reporting and handover.

All technical operations must adhere to safety and quality standards prescribed by the government.

Financial Requirements

The total estimated cost for the project is INR 2,826,21,638. Payment will be made in accordance with the contract terms, based on milestones and deliverables. The breakdown includes:

Cost Component Amount (INR)
Service Charges 2,526,21,638
Contingency & Miscellaneous 300,000

Payment Schedule:

  • 10% advance upon contract signing.
  • 40% after completion of 6 months.
  • 50% after successful completion and handover.

All payments are subject to submission of valid invoices and compliance reports. Bidders must include detailed financial proposals and adhere to the budget constraints specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses including Private Security Agency License Gujarat State Police.
  • ✓ Proof of Tender Fee and EMD submission.
  • ✓ Experience in similar residential upkeep projects (minimum 15% of the tender estimate in at least one project in the last five years).
  • ✓ Financial stability with annual turnover of at least 50% of the estimated project cost in the last five years.
  • ✓ Submission of relevant documents:
    Criteria Details
    Tender Fee Proof Valid receipt or proof of fee payment
    EMD Proof Valid EMD deposit receipt
    Financial Turnover Certificate for last 5 years
    Experience Work completion certificates for similar projects
    Legal Status Constitution or legal registration documents
  • ✓ Compliance with all technical and legal requirements as specified in tender documents.

Bidding Process

Process Timeline

1. Preliminary Stage

20-12-2025 11:00

2. Technical Stage

20-12-2025 12:00

3. Commercial Stage

20-12-2025 16:00

Required Forms

Preliminary

DETAILS OF TENDER FEE AND EMD

User Defined Template-Standard

Required

Technical

1.4 INFORMATION ON BID CAPACITY (WORKS FOR WHICH BIDS HAVE BEEN SUBMITTED AND WORKS WHICH ARE YET TO BE COMPLETED) AS ON THE DATE OF THIS BID

User Defined Template-Standard

Required

1.11 INFORMATION ON LITIGATION HISTORY IN WHICH THE BIDDER IS INVOLVED.

User Defined Template-Standard

Required

Form E

User Defined Template-Standard

Required

1.3.1 DETAILS OF SIMILAR WORKS PERFORMED BY THE BIDDER

User Defined Template-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide any proof of Tender Fee

Required
2

Provide any proof of EMD

Required
3

Other necessary Documents as prescribed in tender documents

Stage - Technical Stage

1

Attached Scan Copy of Existing Commitment & On-going Works (Refer ITB Clause 4.7 & Clause 1.4 of Q.I)

Required
2

Attached Copy of Annual Financial Turnover Certificate last 5 years (Refer Q.I 1.2(Form-E)

Required
3

Scanned copy of Form 3A of Employer/ Government Organizations for completed Similar Nature i.e. at least 15 percent of the estimate amount put to tender for minimum one work (excluding GST), during any one financial year of the last five completed Financial years.

Required
4

Scanned copy of GST

Required
5

Scanned copy of EPF Registration with paid challan for (Month)(Year) which is paid before end of (Month)(Year) of (Nos)

Required
6

Attach Scan Copy of Constitution or Legal Status of Bidder (Refer Clause 1.1 of Q.I)

Required
7

Attach Scan Copy of Undertaking for Validity (Refer Section-8)

Required
8

Attach Scan Copy of Power of Attorney/Partnership Deed (if any)

Required
9

Private Security Agency License Gujarat State Police

Required
10

Other Documents, as required

Stage - Commercial Stage

1

(i) Form of Bid as specified in Section 6

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select qualified service providers for operation and maintenance of residential quarters at Ekta Nagar for a period of two years (2026-2027). The project ensures upkeep, safety, cleanliness, and operational efficiency of government residential facilities, supporting government housing initiatives and infrastructure development.

Who is eligible to participate in this tender?

Eligible bidders must have valid licenses and registrations, including Private Security Agency License Gujarat State Police. They should demonstrate experience in similar residential maintenance projects, possess financial stability, and submit all required documents such as proof of tender fee, EMD, experience certificates, and legal status as detailed in the eligibility criteria.

What are the key dates for bid submission and evaluation?

The bid submission opens on 29-11-2025 at 19:30 and closes on 19-12-2025 at 18:00. Evaluation stages include preliminary, technical, and commercial assessments, scheduled on 20-12-2025. The contract is expected to be awarded shortly after evaluations, with detailed timelines provided in the tender notice.

How can I access the tender documents and submit my bid?

Tender documents are available for download free of cost from the official nProcure portal. Bidders must register on the portal, attend training sessions if needed, and submit their electronic bids before the deadline. Ensure all mandatory documents are uploaded as per the specified formats and guidelines.

What are the main criteria for evaluating bids?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum thresholds such as 70% technical score and cost within budget. The highest-scoring bid will be selected for contract award, emphasizing quality, experience, and cost-effectiveness.