Open State Governments & UT NPROCURE

Government Tender for Upkeeping and Cleaning Services at Sundaram Govt. Colony Ahmedabad

Bid Publish Date

31-Dec-2025, 4:00 pm

Bid End Date

15-Jan-2026, 6:00 pm

Value

₹4,53,650

Location

AHMADABAD , GUJARAT

Progress

Issue31-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

11  Months

Currency Type

Single

Categories 1

HOSPITALITY RELATED SERVICES

This government tender offers an exclusive opportunity for qualified service providers to secure a contract for upkeeping and cleaning services at Sundaram Govt. Colony, Ahmedabad. Managed by the Roads and Buildings Department, this project involves comprehensive sanitation, waste management, and maintenance activities over an 11-month period. Bidders must meet strict eligibility criteria, including registration, financial stability, and relevant experience. The tender process is transparent, with detailed evaluation based on technical competence and cost-effectiveness. The estimated project value is approximately Rs. 4,53,649.68, with clear deadlines for bid submission and opening. Interested companies specializing in facilities management, cleaning, and sanitation services are encouraged to participate. All documents and specifications are available online, ensuring a smooth bidding process. This is an excellent opportunity for service providers to expand their government sector portfolio in Gujarat, adhering to high standards of hygiene and safety.

Scope Of Work

The scope of work for this government tender includes:

  • Providing daily cleaning and sanitation services at Sundaram Govt. Colony, Ahmedabad.
  • Maintaining hygiene standards in residential buildings, common areas, and outdoor spaces.
  • Regular waste collection and disposal.
  • Upkeep of colony facilities, including pathways, gardens, and parking areas.

Key deliverables:

  • Daily sweeping, mopping, and dusting
  • Waste management and disposal
  • Sanitation of toilets and washrooms
  • Maintenance of colony furniture and fixtures

Process for service delivery:

  1. Conduct initial site assessment.
  2. Develop a detailed cleaning schedule.
  3. Execute cleaning as per schedule.
  4. Monitor quality and report issues.
  5. Ensure compliance with government health and safety standards.
Specification Details
Service Duration 11 months
Estimated Cost Rs. 4,53,649.68
Completion Period 11 months

Bidder must ensure all activities are performed adhering to the specifications outlined in the linked documents, including minimum wages, safety norms, and environmental guidelines.

Technical Specifications

The technical specifications require bidders to adhere to the following:

Parameter Requirement
Service Standards Cleanliness, hygiene, and safety as per government norms
Equipment Use of approved cleaning agents and machinery
Staff Trained personnel with valid employment certificates
Work Schedule Daily, with weekly and monthly inspection reports

Sequential procedures include:

  1. Site inspection and assessment.
  2. Submission of technical proposal.
  3. Deployment of trained staff.
  4. Regular monitoring and reporting.
  5. Compliance with safety and environmental standards.

Bidder must ensure all technical measures meet the specifications outlined in the linked documents, including minimum wages and safety protocols.

Financial Requirements

The estimated project cost is Rs. 4,53,649.68. The financial proposal must include a percentage rate for services, submitted in a sealed envelope. Payment terms are structured as per the contract, with milestones aligned to project progress. The bid must include detailed cost breakdowns:

Cost Component Amount
Service Charges To be quoted
Taxes As applicable
Total Estimated Cost Rs. 4,53,649.68

Payments will be made periodically based on verified completion of service milestones, with a final settlement after project completion. Bidders must submit all financial documents as specified, including bid security and bank guarantees, to ensure compliance.

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Eligibility Criteria

✓ Must have valid registration as an approved contractor in E-2 Class or above from R and B Department or Irrigation Department.
✓ Must submit a Demand Draft of Rs. 600/- as tender fee, payable to Deputy Executive Engineer, Ahmedabad.
✓ Must provide FDR of Rs. 5,000/- as earnest money deposit, valid for at least 165 days, from a scheduled bank.
✓ Must have a valid Bank Solvency Certificate equal to 20% of the estimated project cost, issued in 2026 or 2025.
✓ Must possess PAN, GST registration, ESI, and EPF registration certificates.
✓ Must provide proof of main/branch office at Ahmedabad or Gandhinagar.
✓ Experience in similar work worth Rs. 1.81 Lac (40% of estimated cost) in the last five financial years is mandatory.

Qualification Requirement Details
Registration Class E-2 or above
Experience Rs. 1.81 Lac in similar work
Validity of Certificates Current calendar year 2026 or last year 2025
Documents As specified in the linked eligibility documents

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 12:00

2. Commercial Stage

16-01-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

001-Upload Scan copy of Tender Fee of Rs.600/- in the form of Demand Draft only (Cash not acceptable) in favour of Deputy Executive Engineer, Engineering College (R and B) Sub Division, Ahmedabad, payable at Ahmedabad from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

002-Upload scan copy of Earnest Money Deposit Rs.5,000/- in the form of FDR (with a validity period of not less than 165 Days) from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Engineering College (R and B) Sub Division, Ahmedabad payable at Ahmedabad OR Exemption Certificate issued by R and B Deptt./W.R.D. is valid. (FDR for EMD must be purchased from the account of Bidder)

Required
3

003-Upload Scan copy of Registration certificate of approved contractor in E-2 Class and above category from R and B Department / Irrigation Dept. (Certificate renewal receipt will not be accepted)

Required
4

004- Upload Scan copy of Valid Bank Solvency required 20 percent of Estimated Cost put to tender of Scheduled/ Nationalized Bank issued in the current Calendar year 2026 only or Last Year 2025 Valid Bank Solvency will be considered up to Dt.31/03/2026.

Required
5

005-Upload Scan copy of Permanent Account Number issued by Income Tax Department.

Required
6

006-Upload Scan copy of G.S.T. Registration Certificate.

Required
7

007-Upload scan copy of E.S.I.C. Registration Certificate.

Required
8

008-Upload scan copy of E.P.F. Registration Certificate.

Required
9

009-Upload scan copy of Address proof of Companies Main/Branch Office at Ahmedabad and Gandhinagar. Registration under shops and Establishment Act- Gumastadhara or professional Tax Registration.

Required
10

010-Upload scan copy of experience certificate (Form-3A) of Rs.1.81 Lac (40 percent of Estimated Cost of Tender) having similar nature of work from last Five Financial years.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 15th January 2026 at 18:00 hours. Bidders must ensure their documents are uploaded and submitted before this time to avoid disqualification.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee of Rs. 600 via Demand Draft
  • Earnest Money Deposit of Rs. 5,000 in the form of FDR
  • Registration certificate in E-2 class or above
  • Valid Bank Solvency Certificate
  • PAN, GST, ESI, and EPF certificates
  • Experience certificates of similar work
  • Proof of office address at Ahmedabad or Gandhinagar
    All documents must be scanned and uploaded as per the specifications in the tender documents.
Who can bid for this tender?

Eligible bidders include registered contractors with E-2 class or higher registration, experienced in housekeeping or cleaning services, with proven financial stability and relevant project experience in government or large-scale private sectors.

What is the scope of work for this tender?

The scope includes daily cleaning, sanitation, waste management, and upkeep of Sundaram Govt. Colony, Ahmedabad, over 11 months. Bidders must ensure quality standards, safety compliance, and timely service delivery as detailed in the linked documents.

How is the evaluation process conducted?

Bids are evaluated based on technical competence (40%), financial bid (40%), and eligibility compliance (20%). Bidders must meet minimum thresholds in each category. The highest scoring compliant bid will be awarded the contract, ensuring transparency.