Open State Governments & UT NPROCURE

Government Tender for Vacuum-Based Road Sweeping Services at GIDC Sachin 2025-26

Bid Publish Date

10-Dec-2025, 1:00 pm

Bid End Date

22-Dec-2025, 5:00 pm

Value

₹0

Location

SURAT , GUJARAT

Progress

Issue10-Dec-2025, 1:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 4

CLEANING WORK SERVICES CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender invites qualified contractors to participate in an Open Tender for Annual Rate Contract to supply, operate, and maintain mechanized cleaning and brooming services using vacuum-based road sweeping machines at GIDC Sachin for the year 2025-26. The project involves civil works, equipment deployment, and ongoing maintenance to ensure clean and safe roads within the notified area. Bidders must meet strict eligibility criteria, including experience, financial stability, and machinery deployment, to qualify. The contract duration is 6 months, with a focus on efficient and environmentally friendly sanitation services. This opportunity is ideal for civil contractors, sanitation service providers, and equipment suppliers seeking government contracts in Gujarat. The tender process emphasizes transparency and compliance, with detailed technical, financial, and legal requirements outlined. Participation will enhance your company's reputation in public infrastructure projects and contribute to urban cleanliness initiatives.

Scope Of Work

• Supply, operation, and maintenance of vacuum-based road sweeping machines as per specifications.
• Perform daily cleaning and sweeping of designated roads within GIDC Sachin.
• Ensure environmentally friendly disposal of waste collected.
• Maintain machinery in optimal working condition, adhering to safety standards.
• Provide trained personnel for machine operation and maintenance.

  1. Tender submission: Bidders must submit technical and financial proposals via the e-Procurement portal.
  2. Evaluation: Bids will be assessed based on technical compliance, experience, and cost.
  3. Awarding: Contract will be awarded to the most suitable bidder meeting all criteria.
  4. Execution: Commence services within the stipulated start date, maintaining quality standards.
Specification Details
Machine Type Vacuum-based road sweeping machines
Capacity As per Schedule-B specifications
Deployment Minimum required machinery as per Appendix-B
Maintenance Regular servicing and safety checks
Reporting Daily operational reports to GIDC Sachin

• The selected contractor must deploy machinery and personnel as per the approved plan and ensure compliance with all safety and environmental regulations.

Technical Specifications

Parameter Specification
Machinery Type Vacuum-based Road Sweeping Machines
Capacity As detailed in Schedule-B
Power Source Electric/Hybrid options as per Schedule-B
Deployment Minimum of [number] machines deployed at designated sites
Maintenance Scheduled servicing every [interval], safety checks
Environmental Standards Compliant with local environmental norms

Sequential Process:

  1. Bidders review tender documents.
  2. Submit technical proposal with machinery details.
  3. Undergo site inspection if required.
  4. Submit financial bid.
  5. Bids evaluated based on technical compliance and cost.
  6. Contract awarded to the successful bidder.

plaintext
Sample Technical Specification:

  • Machine Capacity: 3000-5000 sq. meters/hour
  • Power: 220V/50Hz
  • Dust Collection Efficiency: ≥ 95%

Financial Requirements

The estimated budget for this contract is not specified, but bidders should prepare competitive bids considering the scope of work. The financial proposal must include a detailed cost breakdown:

Cost Component Details
Equipment Cost Price per vacuum machine
Operational Cost Daily operational expenses
Maintenance Scheduled maintenance costs
Disposal Waste disposal charges

Payment terms include:

  • Advance payment upon contract signing.
  • Progress payments based on milestones.
  • Final settlement after successful completion.
    Bidders must ensure their financial proposals are comprehensive and aligned with the scope of work to qualify for evaluation.

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Eligibility Criteria

✓ Must have valid registration and licenses for civil and sanitation works.
✓ Proven experience in vacuum-based road sweeping or similar civil maintenance projects.
✓ Demonstrated financial stability with C.A. certified annual turnover for the last three financial years.
✓ Submission of EMD (Earnest Money Deposit) and tender fee as specified.
✓ Provision of proof of machinery deployment and operational capability.
✓ Submission of litigation history and blacklisting/termination affidavits.
✓ Valid GST registration and PAN Card.
✓ Site visit certificate from GIDC Sachin confirming prior engagement or inspection.
✓ Compliance with all eligibility documents as detailed in the tender documents.

Qualification Criteria Details
Minimum Annual Turnover Rs. [specified amount]
Machinery Deployment Proof of machinery as per Appendix-B
Experience Successful past projects in vacuum-based machinery supply
Financial Stability Bank solvency certificate valid for the calendar year
Legal & Compliance No litigation or blacklisting records
Certification Valid registration, PAN, GST, and site visit certificates

Bidding Process

Process Timeline

1. Preliminary Stage

26-12-2025 12:00

2. Commercial Stage

26-12-2025 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of Tender Fee and EMD

Required
2

As per tender documents and appendix-B.

Required
3

Fresh Valid Bank Solvency- (Calendar Year)

Required
4

Litigation history

Required
5

Affidavit regarding Termination / Blacklisting / Ban / Registration kept in Abeyance as per Para (2.6)(To be submitted on Rs.300/- stamp paper & duly notarized)

Required
6

Registration certificate / Documents of /public Limited / Private Limited/ Partnership deed /Proprietor Firm., Power of Attorney.

Required
7

Latest Income Tax return filed and PAN Card Details.

Required
8

Goods and Service Tax (GST)Number

Required
9

Undertaking / Declaration

Required
10

Machinery/Equipment: Proof of deployment of required minimum machinery / equipment’s mentioned in (Appendix – B)

Required
11

Successful experience of purchase and supply of vaccumr based machin. ( APPENDIX-A)

Required
12

C.A. Certified and copy of Annual turn over for last three (3) financial year.

Required
13

Site Visit Certificate from the department it self from Notified Area GIDC Sachin.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

The scope includes supplying, operating, and maintaining vacuum-based road sweeping machines for cleaning designated roads within GIDC Sachin. The contractor must ensure daily cleaning, environmentally compliant waste disposal, machinery maintenance, and deployment of trained personnel. The process involves submitting bids via the e-Procurement portal, evaluation based on technical and financial criteria, and executing the work within the specified 6-month period.

Who are the eligible bidders for this tender?

Eligible bidders must have valid registration, proven experience in vacuum-based machinery supply or civil works, and demonstrate financial stability with annual turnover certificates for the last three years. They should also possess GST registration, PAN, and site visit certificates from GIDC Sachin. Additionally, bidders must submit EMD and tender fee, along with legal and litigation documents as specified.

What are the key dates and deadlines for this tender?

The bid submission starts on 10-12-2025 and ends on 22-12-2025 at 5:00 PM. The evaluation will be completed by 26-12-2025, with the contract award also scheduled for that date. The project is expected to commence from 01-01-2026. Bidders should ensure timely submission to avoid disqualification.

What technical specifications must the machinery meet?

Machines must be vacuum-based road sweepers with a capacity suitable for 3000-5000 sq. meters/hour. They should be powered by electric or hybrid sources, compliant with environmental norms, and capable of efficient dust collection. Regular maintenance and safety checks are mandatory, with detailed specifications provided in Schedule-B and Appendix-B. Bidders should ensure machinery meets these technical parameters for eligibility.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (40%), experience (25%), machinery deployment capacity (15%), and cost (20%). Minimum thresholds include at least 70% technical score and cost within budget limits. The evaluation committee reviews all documents, and shortlisted bidders may be called for site visits or clarifications to ensure compliance with all criteria.