Open Power and Energy NPROCURE

Gujarat GETCO Amreli: Tender for Bi-Annual Housekeeping, Cleaning & Maintenance Works

Bid Publish Date

06-Dec-2025, 5:00 pm

Bid End Date

29-Dec-2025, 4:00 pm

Value

₹7,04,599

Location

AMRELI , GUJARAT

Progress

Issue06-Dec-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 15

STOMACHERS CLEANING WORK APPARELS GRASS CUTTER POWER SWITCHYARD LAWN CUTTER SWITCH YARD GROUND MAINTENANCE CLOTHING MEGA POWER PROJECT SCRIPT WRITING LAWN MOWER SUBSTATION HOSPITALITY RELATED SERVICES

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified contractors to participate in a government tender for bi-annual housekeeping, cleaning, grass cutting, and weed treatment services at the 220 KV Vartej substation in Amreli. This project aims to ensure the safety, cleanliness, and operational efficiency of critical power infrastructure. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, financial stability, and relevant experience in power sector maintenance. The contract spans 24 months with an estimated value of INR 7,04,598.65. The tender process is fully online, requiring submission of technical and financial bids through the official portal. Interested parties should review detailed scope, eligibility, and submission procedures to secure this government contract. This opportunity is ideal for experienced civil, electrical, and facility management firms specializing in power substation upkeep and maintenance.

Scope Of Work

• Conduct bi-annual upkeep, housekeeping, and cleaning in the control room building, office, store, and switchyard area at 220 KV Vartej substation.
• Perform grass cutting, removal of weeds, and anti-weed treatment in the switchyard area.
• Ensure the cleanliness and safety of all designated areas in accordance with specified standards.
• Maintain the electrical and civil infrastructure to prevent hazards and ensure operational efficiency.

• The process involves:

  1. Preparation and mobilization of cleaning and maintenance teams.
  2. Conducting detailed site assessment.
  3. Executing cleaning, grass cutting, and weed removal tasks.
  4. Applying anti-weed treatment as per technical specifications.
  5. Inspection and quality assurance.
  6. Documentation and reporting of completed work.

• Key deliverables include: regular cleaning reports, weed control certificates, and site clearance documentation.

Specification Details
Cleaning frequency Bi-annual (every 6 months)
Grass cutting height Not exceeding 3 inches
Weed treatment Approved chemical formulations
Work duration 24 months

• The contractor must ensure safety protocols, proper disposal of waste, and compliance with environmental regulations.

Technical Specifications

The contractor must use approved chemical formulations for anti-weed treatment, ensuring environmental safety. The cleaning equipment should comply with IS standards and be capable of effective dust and debris removal. Grass cutting tools must be suitable for electrical substation environments. The following technical parameters are required:

Parameter Specification
Cleaning equipment High-pressure washers, vacuum cleaners
Grass cutting tools Electric or petrol-powered mowers
Chemical formulation Approved by environmental authorities
Safety gear PPE compliant with safety standards

Sequential procedures include site assessment, mobilization, execution, inspection, and reporting, ensuring quality and safety compliance at each stage.

Financial Requirements

The total estimated cost for the entire scope of work is approximately INR 7,04,598.65. Payment will be made in installments based on milestone completion, with the following breakdown:

Payment Schedule Percentage Description
Mobilization 10% On commencement
First Bi-Annual Work 40% After completion of first cycle
Second Bi-Annual Work 40% After completion of second cycle
Final Payment 10% Upon final inspection and approval

All payments are subject to submission of satisfactory work completion certificates and compliance reports. The contractor must submit bills as per the prescribed format and adhere to the terms specified in the tender document.

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Eligibility Criteria

✓ Must have valid electrical contractor license and civil/other relevant licenses.
✓ Must possess GST registration with active GST No.
✓ Must submit a minimum of 20% of the bid value as bank solvency certificate.
✓ Should provide proof of experience with at least 2 similar projects in power substation maintenance.
✓ Financial stability demonstrated through last three years’ ITR, balance sheets, and profit-loss statements.
✓ Must have valid PF registration and latest EPF challan.
✓ Duly attested partnership deed or company registration documents are required.
✓ MSME registration (if applicable) should be submitted.

Financial/Qualification Criteria Details
Minimum annual turnover INR 10 lakhs
Experience in similar projects At least 2 projects in last 3 years
Bank solvency Minimum 20% of bid value
Valid licenses Electrical and civil
Registration GST, PF, and MSME (if applicable)
Document submission Complete set of specified documents as per tender guidelines

Bidding Process

Process Timeline

1. Preliminary Stage

29-12-2025 16:30

2. Commercial Stage

29-12-2025 17:00

Required Forms

Preliminary

Tender fee and EMD form AMRELI

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach detail of Tender Fee payment . Scan copy of RTGS /NEFT/Online payment Receipt.

Required
2

Attach detail of EMD payment . Scan copy of RTGS /NEFT/Online payment Receipt

Required
3

Attach scan copy of registration with latest validation in E2 or above class with GETCO/State Government. /Central Government /Railw ay/Semi Gov.

Required
4

Attach scan copy of Certificate valid Electrical Contract License for electrical agency and civil/other agency have provide the electrical s upervisor must have minimum qualification of Diploma Electrical/IT Technician/2nd class wireman/ wireman.

Required
5

Attach scan copy of GST Registration. GST No. must be online active

Required
6

Attach scan copy of PAN Card

Required
7

Attach scan copy of Latest Bank Solvency Certificate of a sum of minimum 20 percent of Bid Value.

Required
8

Attach scan copy of last three years’ ITR, balance sheet and profit loss statement

Required
9

Attach scan copy of PF Registration certificate.

Required
10

Attach scan copy of latest EPF paid challan.

Required
11

Attach Scan copy of Integrity pact as per given in tender

Required
12

Attach Scan copy of Annexure-I,II and III as per given in tender

Required
13

Attach Scan copy Annexure -14 as per given in tender

Required
14

Attach Scan copy Schedule 1 ( submit on firms letter-head with stamped & signed )

Required
15

Attach Scan copy of Details of partners/ Directors of the Firm/Company Partnership Deed if applicable.

16

ttach scan copy of notarized power of attorney as the case may be

17

Attach scan copy of Duly attested copy of MSME registration ( If applicable)

18

Attach scan Copy of Work Orders for relevant work experience including Schedule-B.

Required
19

Attach scan copy of satisfactory work completion /Experience certificate from respective department

Required
20

Scan copy of Self-attested Tender document i.e. signed on each pages (preferably digitally signed)

Required
21

Attach scan copy of EMD refund application on company letter pad with stamp and sign as per format given in tender

Required
22

Attach any require documents as per tender condition which is not in above.

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes bi-annual housekeeping, cleaning, grass cutting, weed removal, and anti-weed treatment at the 220 KV Vartej substation in Amreli. It covers cleaning of control room buildings, offices, stores, and switchyard areas, ensuring safety and cleanliness standards are met. The work involves site assessment, execution, inspection, and reporting, with specific technical requirements for equipment and chemical use.

Who is eligible to bid for this tender?

Eligible bidders must possess valid electrical and civil licenses, GST registration, and demonstrate financial stability with a minimum turnover of INR 10 lakhs. They should also have relevant experience in power substation maintenance, submit bank solvency certificates, and provide past project references. MSME registration is optional but advantageous.

What are the key dates and deadlines?

The bid submission starts on 06-12-2025 at 17:00 and closes on 29-12-2025 at 16:00. Bids will be opened on 29-12-2025 at 16:30. Bidders must ensure timely submission to avoid disqualification. The evaluation and award process will follow shortly after bid opening, with tentative notification by 30-12-2025.

How can I submit my bid and what are the technical requirements?

Bids must be submitted electronically via the nProcure portal. Bidders need a valid Digital Certificate for signing bids. Technical requirements include approved chemical formulations, compliance with IS standards for cleaning equipment, and environmentally safe weed control chemicals. The process involves site assessment, execution, inspection, and documentation.

What documents are required for bid submission?

Required documents include tender fee and EMD payment receipts, registration certificates, electrical and civil licenses, GST, PAN, and bank solvency certificates, ITR and financial statements, experience certificates, and signed tender documents. Additional documents like partnership deeds, power of attorney, MSME registration, and work orders may be submitted as applicable.