Open Power and Energy NPROCURE

Gujarat GETCO Tender for Bi-Annual Colony & Store Upkeep at 400kV Hadala Substation

Bid Publish Date

11-Dec-2025, 6:00 pm

Bid End Date

01-Jan-2026, 4:00 pm

Value

₹5,49,876

Location

RAJKOT , GUJARAT

Progress

Issue11-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

GODOWN ON LEASE MEGA POWER PROJECT POWER SUBSTATION HOSPITALITY RELATED SERVICES SWITCH YARD GODOWN

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified contractors to bid for a Bi-Annual cleaning and upkeeping work at the 400kV Hadala Substation under the Rajkot AM Division. This 2-year contract offers an excellent opportunity for firms specializing in facilities management, cleaning services, and electrical infrastructure maintenance. The tender emphasizes compliance with technical and financial criteria, ensuring only capable bidders participate. The scope includes regular cleaning, maintenance, and upkeeping of the substation and associated facilities, critical for ensuring reliable power transmission. The process involves a transparent bidding system, with detailed eligibility and technical specifications, making it suitable for experienced contractors in the power sector. Bidders must submit comprehensive documents, including registration certificates, experience proof, and financial credentials, by the specified deadline. This tender aligns with Gujarat’s focus on power infrastructure development and public sector facility management, offering a strategic opportunity for companies seeking government contracts in the energy sector.

Scope Of Work

• Perform bi-annual cleaning and upkeeping of the colony and godown store at the 400kV Hadala Substation.
• Ensure regular maintenance of electrical and mechanical installations within the substation.
• Conduct routine inspection and cleaning of all equipment, including transformers, switchgear, and control rooms.
• Maintain cleanliness and safety standards in accordance with government regulations.
• Provide necessary tools, manpower, and materials for effective maintenance.

  1. Initial Site Inspection: Conduct a comprehensive assessment of the site.
  2. Preparation of Work Schedule: Develop a detailed plan for cleaning and maintenance.
  3. Execution of Cleaning Tasks: Perform cleaning as per schedule, including dusting, sweeping, and washing.
  4. Inspection & Quality Check: Ensure all work meets specified standards.
  5. Reporting & Documentation: Maintain records of activities and submit reports.
Parameter Specification
Duration 24 months
Frequency Bi-annual
Location 400kV Hadala Substation
Scope Cleaning, Upkeep, Minor Repairs
Work Hours As per power operation schedules

Technical Specifications

Parameter Requirement
Cleaning Frequency Bi-annual
Site Area Approximately [Area in sq.m]
Power Supply As per site specifications
Equipment Standard cleaning tools, safety gear
Certification Compliance with IS standards
  • Bidders must follow standard safety protocols during work.
  • All equipment used must meet government safety standards.
  • Work should be completed within the stipulated schedule, with minimal disruption to power operations.
  • Technical team must have adequate training and certification.

plaintext
Sample technical parameters:

  • Voltage Level: 400kV
  • Transformer Capacity: As per site
  • Protective Devices: As per standards

Financial Requirements

The estimated project cost is approximately INR 5,49,876.46. The financial proposal should include a detailed breakdown:

Cost Component Amount (INR)
Labour Charges To be quoted
Material Costs To be quoted
Equipment Usage To be quoted
Miscellaneous To be quoted

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after completion of initial cleaning.
  • 30% after final inspection and approval.
  • Payments are subject to submission of invoice and activity reports.
  • All costs should be inclusive of applicable taxes.

Bidders must ensure financial stability and cost competitiveness while preparing proposals.

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Eligibility Criteria

✓ Must have valid registration with GETCO.
✓ Proven experience in power substation maintenance and cleaning.
✓ Demonstrated financial stability with latest bank solvency certificate covering 20% of tender value.
✓ Active GST Registration and PAN Card.
✓ Submission of Schedule 1 to 8 forms duly filled and signed.
✓ Experience in handling similar projects for government or private power companies.
✓ Submission of experience certificates (PO & 3 A) for relevant projects.
✓ Valid PF registration.
✓ Submission of tender fee and EMD payment slips with UTR transaction details.

Qualification Minimum Requirement
Registration Valid GETCO registration
Experience At least 2 similar projects in last 3 years
Financial Bank solvency of 20% of tender value
Documents All required certificates and forms
Technical Proven experience in electrical infrastructure maintenance

Bidding Process

Process Timeline

1. Preliminary Stage

01-01-2026 16:05

2. Commercial Stage

01-01-2026 16:30

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of firm registration certificate of required class with GETCO

Required
2

Scan copy of experience (PO & 3 A)-1

Required
3

Scan copy of experience (PO & 3 A)-2

4

Scan copy of experience (PO & 3 A)-3

5

Scan copy of Schedule 1 to 8 after proper filled and duly signed

Required
6

Scan Copy of active GST Registration

Required
7

Scan copy of PAN card.

Required
8

Scan copy Latest Bank solvency certificate of 20 percentage of the tender value.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration.

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of tender with stamp & signature on all pages

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes bi-annual cleaning, maintenance, and upkeep of the colony and godown store at the 400kV Hadala Substation. It also involves routine inspection, safety compliance, minor repairs, and ensuring the reliability of electrical infrastructure over a 24-month period.

What are the eligibility criteria for bidders?

Bidders must have valid GETCO registration, proven experience in power substation maintenance, financial stability with bank solvency of 20%, active GST and PAN registration, and submit all required documents including experience certificates, forms, and payment slips as specified in the tender.

How can I participate in the bidding process?

Register on the official e-Procurement portal, download the tender documents free of cost, attend pre-bid training sessions, and submit electronic bids before the deadline of 01-01-2026 at 16:00. Ensure all documents are complete and signed digitally.

What is the estimated value of this project?

The estimated project cost is approximately INR 5,49,876.46, covering cleaning, maintenance, and related services. The financial proposals should be detailed, competitive, and include all relevant costs, with payments scheduled based on milestones.

What are the key dates and deadlines?

The bid submission starts on 11-12-2025 and ends on 01-01-2026 at 16:00. The technical bid opening is scheduled for 01-01-2026 at 16:05, with project completion expected within 24 months after contract signing. Bidders should adhere strictly to these deadlines.

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